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Home My WebLink About2013-2-12CALL TO ORDER: 4:01 p.m. PRESENT: Gardner, Paterson, Reinhard, Stackpole. ABSENT: Bartlett. STAFF PRESENT: Eric Savetsky, Executive Director; Bruce Perry, Resource Planner/Ecologist; Jesse Bell, Administrator/Fiscal Officer; Susan Campese, Assistant Administrator. A. CITIZEN BUSINESS /ANNOUNCEMENTS: 1. Nobadeer Farm Road/Ball Fields — Update: Mr. Savetsky presented plans drawn by architect William McGuire on behalf of the Parks and Recreation Commission for a new field house on Land Bank property that is leased to the Town. Mr. Savetsky indicated that he wanted the Commission to be familiar with the plans, m an application for the new building was being filed with the Historic District Commission ("HDC "). B. APPROVAL OF MINUTES: Upon a motion made and duly seconded, it was unanimously VOTED to accept, approve and release the regular session minutes of January 22, 2013, as written. C. CITIZEN BUSINESS / ANNOUCEMENTS (continued): 1. Town of Nantucket Energy Office — Grant Discussion: Mr. Savetsky informed the Commission that the Town of Nantucket Energy Office had received a grant to purchase 619 LED light bulbs for Town offices, including the Land Bank. The cost of the bulbs (covered by the grant) would have been over $30,000, and they are projected to provide a combined energy savings of approximately $18,000 per year. Mr. Perry departed the meeting at 4:05 p. m. D. EXECUTIVE SESSION: Upon a motion made and duly seconded, it was unanimously VOTED to go into executive session in order to discuss the purchase, exchange, lease or value of real property. Each member was polled individually. All members voted yes. The Chairman declared that discussion of these matters in open session may be detrimental to the Land Bank's negotiating position and that the Commission would reconvene in regular session following executive session. RETURN TO OPEN SESSION Mr. Perry; Jeffrey Pollock, Property Supervisor; Jeanne Miller, Nonantum Avenue Resident, entered the meeting at 4:38 p.m. 2 a ° z ~ C 3 =, MINUTES -m+ ca � Nantucket Land Bank Commission m Regular Meeting of February 12, 2013 rn Land Bank Meeting Room, 22 Broad Street z v Nantucket, Massachusetts " r ro M � CZ s CALL TO ORDER: 4:01 p.m. PRESENT: Gardner, Paterson, Reinhard, Stackpole. ABSENT: Bartlett. STAFF PRESENT: Eric Savetsky, Executive Director; Bruce Perry, Resource Planner/Ecologist; Jesse Bell, Administrator/Fiscal Officer; Susan Campese, Assistant Administrator. A. CITIZEN BUSINESS /ANNOUNCEMENTS: 1. Nobadeer Farm Road/Ball Fields — Update: Mr. Savetsky presented plans drawn by architect William McGuire on behalf of the Parks and Recreation Commission for a new field house on Land Bank property that is leased to the Town. Mr. Savetsky indicated that he wanted the Commission to be familiar with the plans, m an application for the new building was being filed with the Historic District Commission ("HDC "). B. APPROVAL OF MINUTES: Upon a motion made and duly seconded, it was unanimously VOTED to accept, approve and release the regular session minutes of January 22, 2013, as written. C. CITIZEN BUSINESS / ANNOUCEMENTS (continued): 1. Town of Nantucket Energy Office — Grant Discussion: Mr. Savetsky informed the Commission that the Town of Nantucket Energy Office had received a grant to purchase 619 LED light bulbs for Town offices, including the Land Bank. The cost of the bulbs (covered by the grant) would have been over $30,000, and they are projected to provide a combined energy savings of approximately $18,000 per year. Mr. Perry departed the meeting at 4:05 p. m. D. EXECUTIVE SESSION: Upon a motion made and duly seconded, it was unanimously VOTED to go into executive session in order to discuss the purchase, exchange, lease or value of real property. Each member was polled individually. All members voted yes. The Chairman declared that discussion of these matters in open session may be detrimental to the Land Bank's negotiating position and that the Commission would reconvene in regular session following executive session. RETURN TO OPEN SESSION Mr. Perry; Jeffrey Pollock, Property Supervisor; Jeanne Miller, Nonantum Avenue Resident, entered the meeting at 4:38 p.m. Land Bank Commission February 12, 2013 E. PROPERTY MANAGEMENT: Page 2 1. Stone Property/45 Nonantum Avenue — Use Request: Jeanne Miller of 42 Nonantum Avenue presented a proposal to install a "Little Free Library" on the Stone property which she offered to maintain and stock during the summer months. She explained that there is a movement around the nation of "Little Free Libraries" being installed with books available for the public to borrow or exchange. After some discussion, upon a motion made and duly seconded, it was unanimously VOTED to approve the request with the design and location of the structure to be approved by property management staff. Ms. Miller left the meeting at 4:45 p. m. F. TRANSFER BUSINESS: 1. January 2013 Transfers — Record Nos. 33765 through 33827: The Commission reviewed transfers for the period of January 1, 2013 through January 31, 2013. 2 Transfer Update — Nos. 33183 & 33184/Kotalac and Industry Road Trust: Ms. Bell informed the Commission that the purchaser was awaiting the results of an appraisal which had been ordered in response to the Land Bank's assessed value calculation of the fee due. The purchaser has indicated that once that information is received, they would decide whether to pay the amount sought or seek reconsideration from the Commission. G. FINANCIAL BUSINESS: 1. Monthly Transfer Statistics: Monthly transfer statistics reports comparing fiscal years 2012 and 2013 through January 2013 were presented to the Commission. 2. Warrant Authorization — Cash Disbursements: Upon a motion made and duly seconded, it was unanimously VOTED to execute the February 12, 2013 warrant document in the amount of S 115,539.88 to be provided to the county treasurer. H. REGULAR BUSINESS: 1. Maria Mitchell Association ( "MMA ") — HDC Application Letter of Support Request: Mr. Savetsky reported that the Maria Mitchell Science Center application would be before the HOC soon and that MMA was reaching out for support from neighbors in the form of letters and/or attendance at the meeting itself Both Commissioners Reinhard and Gardner had received a presentation of the plans and recommended supporting the project. After some discussion, the Commission requested that Mr. Savetsky draft a letter of support from the Commission. 2. Regular Meeting of February 26, 2013 —No Meeting Reminder: Chairman Stackpole reminded the Commission that there was no meeting scheduled on February 26, 2013. Land Bank Commission February 12, 2013 1. PROPERTY MANAGEMENT: Page 3 1. Property Supervisor's Monthly Review: Mr. Pollock provided an overview of work performed by property management staff in January including saw work in Madequecham for mitigation of the industrial park; pine tree removal in Trolls Hills; continuation of the split rail fence and pruning on the Lamb property; Phragmite removal at Gaillard; and routine maintenance of grounds and equipment. 2. Storm Damage — Update: Mr. Pollock reported heavy storm damage to the Land Bank's waterfront properties, including significant erosion to the beach at Carter which was undermining the beach stairs and exposing the bulkhead; forty feet of boardwalk at the Sharp property that had been lifted off the piers; dinghy racks at the Andrews property which were damaged; and the bulkhead at Wolfe, which had bowed out and needed to be re- secured and backftlled. 3. Crocker and Latici/ 27 and 29 N. Cambridge Street — Planning Update: Mr. Pollock presented an aerial view of the property and a colored sketch of the proposed surface plan. He pointed out changes to the driveway, trails to the beach and proposed viewing platforms with benches. The Commission was pleased with the plan and authorized staff to move forward with the project as proposed. 4. Trailhead Signage — Discussion: Mr. Pollock presented some examples of proposed signs for trailheads which used icons for allowable uses and basic information, plus a QR code for Land Bank website access from smart phones. The Commission was pleased with the new signs and amenable to the concept of using QR codes. 5. 4 Codfish Park Road — Playground Upgrade Discussion: Landscaper Julie Jordin, who had been working with the Sconset Playground Committee to design an upgraded playground for the property, presented a conceptual plan and examples of equipment proposed by playground designer Fred Martin. Ms. Jordin explained that there was an effort to incorporate sustainable products and low maintenance plantings in the plan, in addition to the required driveway /path materials, fencing and irrigation. Ms. Jordin presented rough cost estimates, the committee's fundraising objectives and proposed timeline with the projected start in fall of 2013. The Commission expressed its full support of the project and asked Ms. Jordin to keep them updated as it progresses. Ms. Jordin departed the meeting at 5:36p.m. 6. 2013 Work Plan Adoption: Mr. Savetsky presented the 2013 Property Management Work Plan which itemized and prioritized projects and goals for Land Bank properties. Mr. Savetsky explained that vista pruning at Craig and Keane properties, Surfside Railroad bed abutter encroachment issues and the creation of a dog park at the Backus/Dias property had been added to the list since it was first presented on January 14, 2013. After a discussion, upon a motion made and duly seconded, it was unanimously VOTED to approve the 2013 Work Plan, as proposed. Land Bank Commission Page 4 February 12, 2013 7. Gardner /181 Hummock Pond Road — Boardwalk Replacement: Mr. Perry and engineer Art Gasbarm had been in touch with the company that sells a version of the helical anchor /screws that are small enough for property staff installation on the Gardner property boardwalk. Mr. Petry recommended that Fibergrate decking system be used, as it was more durable than pressure treated wood, installs quickly, allows for better light for vegetation and is a favored material by the Conservation Commission. Mr. Perry suggested if the system works, there may be other projects the product could be used for. Chairman Stackpole asked Mr. Perry to provide an update when cost estimates were available. Commissioner Bartlett entered the meeting remotely via speakerphone at 5:40p. m, after the Chairman determined that his physical attendance at the meeting was unreasonably difficult due to the factor ofgeographic distance. 8. Barrett- Zissi/30A Washington Street— Vote Surplus Property: Mr. Savetsky reported that the house on 30A Washington Street must be declared as surplus assets before the permitting and procurement process could be initiated to remove it. Upon a motion made and duly seconded, it was unanimously VOTED to declare the house surplus property. 9. Burchell Property /24 Mizzenmast Extension — Use Request: Mr. Savetsky read a letter from Michelle Whelan, Executive Director of Sustainable Nantucket ( "SN "), updating the Commission on their mission, ongoing projects and the livestock pilot programs from the last two years on the Craig and Pout Pond Road properties. Further, SN requested use of the Pout Pond Road property again for their grazing program (sheep and goats only). Additionally, SN requested use of the Burchell Property field for the Farm to School Program, where a mentor would work with students to cultivate one to two acres using organic practices and producing vegetables for use in public school lunches. They indicated a need for some equipment occasionally and potentially some financial support from the Land Bank to create an access road from Mizzenmast, fencing around the property and to dig a well for future irrigation. The Commission was open to SN using the property for the purposes described but denied the request to fund fencing and the irrigation well. Mr. Savetsky indicated that he would relay the Commission's response to Ms. Whelan. 10. Sconset Barn/Debris — Use Request: Mr. Perry reported that several people have requested some of the debris from the barn for various uses, including scenery for the school play, furniture building, picture frames, etc. Mr. Perry stated that he would set up a time to meet with interested parties so all removal is supervised. 11. Muskeget Island — Use Request: Mr. Savetsky presented a request from researchers to erect a temporary monitoring tower on the west end of Muskeget that will be installed from mid - April to late September for three years. The tower would collect data from any tagged bird in the area. The research would be conducted by consultants to the federal government regarding off- shore windmills and alternative energy. Upon a motion made and duly seconded, it was unanimously VOTED to allow the request as presented. Land Bank Commission Page 5 February 12, 2013 J. PERSONNEL MATTERS: 1. New Property Management Position — Hiring Update: Mr. Savetsky informed the Commission 22 people had applied for the new Building Maintenance Specialist position and that interviews had been conducted with the three most qualified applicants. Based on staff recommendations as well as qualifications and experience, upon a motion made and duly seconded, it was unanimously VOTED to offer the position to Peter Halik with an annual salary of $62,000 with benefits and a performance review at three months. 2. Office Restructuring Proposal: Mr. Savetsky recommended a restructuring of the office staff with Ms. Bell moving into the position of Assistant Director and listed many of the tasks the job would entail. Further, he recommended offering the position of Administrator/Finance Manager vacated by Ms. Bell to Ms. Campese and at some future date hitting an Assistant Administrator for two days a week with no benefits. Mr. Savetsky presented a flowchart of all employees of the Land Bank that reflected the proposed restructuring. Ms. Bell, Ms. Campese, Mr. Perry and Mr. Pollock voluntarily left the meeting at 6:26 p.m. Mr. Savetsky voluntarily left the meeting at 6:28 p.m. Mr. Savetsky entered the meeting at 6:42 p.m. After discussion, upon a motion made and duly seconded, it was unanimously VOTED to offer the position of Assistant Director to Jesse Bell with an annual salary of $85,000 with benefits and a performance review at three months. After discussion, upon a motion made and duly seconded, it was unanimously VOTED to offer the position of Administrator/Finance Manager to Susan Campese with an annual salary of $68,000 with benefits and a performance review at three months. ADJOURNMENT: U o6on mad du seconded, i was V OTED to adjourn at 6:55 p.m. f Attested to: Allen B. Iternhaffl Accepted, Approved, and Released by the VOTE of the Commission this 12th day of March, 2013. Robert L. Gardner, Vice Chairman MONTHLY TRANSFER STATISTICS FISCAL YEAR 2012 FY12 Total Exempt Taxable Total Gross Gross Revenue Month Transfers Transfers Transfers Value Value Taxable Received Jul -11 76 54 22 $25,749,264 $24,643,000 $492,860 Aug-1 1 75 43 32 $49,340,375 $47,072,751 $941,455 Sep-1 1 94 43 51 $74,154,881 $71,949,006 $1,438,980 Oct -11 78 44 34 $56,393,735 $55,156,935 $1,103,139 Nov -11 100 65 35 $66,300,685 $62,595,685 $1,251,914 Dec -11 136 89 47 $54,529,358 $50,656,462 $1,021,129 Jan -12 63 40 23 $22,737,132 $22,396,132 $447 903 Feb-12 71 35 36 $43,728,802 $43,055,537 $861,111 Mar -12 79 47 32 $34,458,370 $30,543,200 $610,864 Apr-12 171 44 127 $50,851,251 $47,713,751 $954,275 May-12 95 47 48 $85,339,814 $64,058,031 $1,281,161 Jun -12 93 51 42 $52,998,896 $51,109,793 $1,022,196 THRU JAN 12 Averse 622 94 378 50 244 44 349,205,430 $51,381,880 334,468,971 $47,579,107 6,697,379 $952,249 Low 63 35 22 $22.737.1321 $22,396,1321 $447,903 High 171 89 127 $85,339,13141 $71,949,006 $1,438,980 MONTHLY TRANSFER STATISTICS FISCAL YEAR 2013 FY12 Total Exem t Taxable Total Gross Gross Revenue Month I Transfers Transfers Transfers Value Value Taxable Received Jul -12 73 43 30 $46,009,291 $38,341,764 $766,835 Aug-12 77 43 34 $103,153,543 $100,982,645 $2,035,553 Sep-1 2 107 44 63 $75,433,577 $72,371,463 $1,447,429 Oct -12 122 53 69 $108,499,596 $105,177,368 $2,103,547 Nov -12 120 54 66 $98,208,732 $95,569,731 $1,921,313 Deo-12 448 370 78 $143,154,855 $117,472,287 $2,349,446 Jan -13 63 44 19 $34 484 687 $34,484,W $689,694 Feb -13 Mar -13 Apr-13 May-13 Jun -13 THRU JAN 13 Averse 1,010 144 651 93 359 51 $608,944,281 $86,992,040 $564,399,945 $80,628,564 $11,313,817 $1,616,260 Low 63 43 19 $34o484,6871 $34,484,6871 $689,694 High 448 370 78 $143,154,8561 $117,472,287 $2,349,446 MONTHLY (UNAUDITED) W a a 0 0 U W D z w W M � o L N W ' LL O z O Z N a a w r J a U N LL �III� O O O O O O O O O O O O O O O H p O Cl O O O O O O O O O O O t+l I9 W W f9 N f9 z a m w LL z a U W O z z r U O a w 0 a J 7 DOCUMENTS AND EXHIBITS Nantucket Land Bank Commission Regular Meeting of February 12, 2013 1. Nobadeer Ball Fields - Concession Plans 2. Little Free Library — Info 3. Little Free Library — Proposed Location Picture 4. Transfer Update (see transfer business for record no.) 5. Monthly Transfer Report — January 2013 6. Fiscal Year Transfer Statistics and Graph through January 2013 7. Check Warrant Summary dated February 12, 2013 8. Storm Damage Photos (Wolfe & Carter) 9. Aerial Crocker/Latici 10. Crocker/Latice Driveway Loop and Landscape Plan 11. Codfish Park Playground Plans 12.2013 Work Plan 13. Gardner Boardwalk Replacement Plan and Pictures 14. Sustainable Nantucket Letter 15. Bird Tower Picture for Muskeget 16. Land Bank Restructuring Flow Chart TRANSFER BUSINESS Nantucket Land Bank Commission Regular Meeting of February 12, 2013 1. January 2013 Transfers —Record Nos. 33765 through 33827 2. Transfer Update —Nos. 33183 & 33184 (Kotalac / Reis exchange)