HomeMy WebLinkAbout2012-11-27AGENDA
Nantucket Land Bank Commission
Regular Meeting of November 27, 2012
Land Bank Meeting Room, 22 Broad Street
Nantucket, Massachusetts
CALL TO ORDER: 4:00 P.M.
A. CITIZEN BUSINESS /ANNOUNCEMENTS
B. EXECUTIVE SESSION
1. Approval of Executive Session Minutes
2. Real Estate Acquisition
C. MINUTES OF THE REGULAR MEETING OF NOVEMBER 13, 2012
D. PROPERTY MANAGEMENT
1 Miacomet Golf Course — Manager's Monthly Review
2. Sconset Golf Course—Manager's Monthly Review _
E. TRANSFER BUSINESS
F. FINANCIAL BUSINESS
1. Monthly Financial Report
2. Warrant Authorization — Cash Disbursements
G. PROPERTY MANAGEMENT
1. Doug Park Discussion
2. 40 Pole Property —Use Request
3. 80 Miacomet Avenue Property — Lease Escrow Release Request
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MINUTES
Nantucket Land Bank Commission
Regular Meeting of November 27, 2012
Land Bank Meeting Room, 22 Broad Street
Nantucket, Massachusetts
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CALL TO ORDER: 4:03 P.M. c °
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PRESENT: Bartlett, Gardner, Paterson, Reinhard, Stackpole. M C'
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STAFF PRESENT: Eric Savetsky, Executive Director; Jesse Bell, AdminisQmtwAsczhOfficer;
Susan Campese, Assistant Administrator. z °
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Also present at call to order: David Poor, Nantucket Conservation Founda& n (dWCF'),
President; James Lentowski, NCF, Executive Director; Windwalker Real Eftt`ate, advisors to NCF,
Alan Worden and Jennifer Shalley.
A. EXECUTIVE SESSION: Upon a motion made and duly seconded, it was unanimously VOTED
to go into executive session in order to discuss the purchase, exchange, lease and/or value of real
property. Each member was polled individually. All members voted yes. The Chairman declared
that discussion of these matters in open session may be detrimental to the Land Bank's negotiating
position and that the Commission would reconvene in regular session following executive session.
RETURN TO OPEN SESSION
Miacomet Golf Course ( "MGC') General Manager, Alan Costa; MGC Superintendent, Sean
Oberly; MGC Membership Committee Chair, John Daniels; Craftsman, Charles Dragon; and
Downtown Marketplace Coordinator for Remain Nantucket, Richard Turer entered the meeting at
4:47p.m.
B. CITIZEN BUSINESS /ANNOUCEMENTS: Mr. Dragon made a request to remove some trim
and shingles from the debris of the collapsed barn at `Sconset Golf for reuse in cabinets and mirrors
he builds and sells at the Small Friends Craft Fair. He requested just an hour on site to collect the
material using only hand tools for removal -. Additionally, he offered to sign a waiver indemnifying
the Land Bank of liability. The Commission was amenable to the request but only after all required
demolition permits were received from the Historic District Commission and the Building
Department.
Mr. Dragon departed the meeting at 4 :49 p. m.
C. PROPERTY MANAGEMENT:
1. `Sconset Golf Course ( "SGC ") — Manager's Monthly Review:
Land Bank Commission
November 27, 2012
Page 2
a. Financial Report: The Commission reviewed the balance sheet and profit
and loss comparison through October 31, 2012, w well as the October 2012 check register. Mr.
Costa reported that income for the season was just under the projected amount and expenses were
much lower than budgeted, leaving cash available to pay back a significant portion of the start-up
money the Land Bank had advanced to SGC. After some discussion it was the consensus of the
Commission to have the Capital Planning Committee focus on the needs of Sconset Golf and to
earmark the start up money for repairs and improvements needed at the clubhouse.
2. Miacomet Golf Club ( "MGC ") — Monthly Manager's Update:
a. Financial Report: The Commission reviewed the balance sheet and profit and loss
comparison through October 31, 2012. The Commissioners reviewed and asked various questions
about the reports and the check register for October 2012. Mr. Costa said October income was less
than projected mainly due to weather, but overall; the net income and cash position is improved
over the prior year. Mr. Costa answered various questions from the Commission pertaining to the
check register.
b. Water Testing — Discussion: Mr. Oberly stated the required water testing was
entering its tenth and final year and he would discontinue testing m allowed by the permit and in
accordance with the Integrated Golf Course Management Plan. Further, he intended to follow the
stricter guidelines set by Article 68 Work Group of Best Management Practices for Landscape
Fertilizer Use on Nantucket Island.
c. Outer Rough — Discussion: Mr. Oberly recommended cutting down the pine trees
that have grown up on the interior of the old nine hole course in order to maintain the vision of a
true links -style course, and in keeping with the original course that had no trees. Mr. Savetsky stated
any removal of trees must be cleared with Ecologist/Resource Planner, Bruce Perry, who was more
familiar with the Natural Heritage permit. Mr. Savetsky indicated that the cutting of invasive pines,
which would open up more grassland, may qualify as credit towards management as outlined in the
permit. Mr. Oberly said the cutting would be done in house, but removal of the wood and grinding
of the stumps would have to be outsourced.
Commissioner Gardner departed the meeting at 5:17p. m.
d. Fence Removal — Discussion: Commissioner Bartlett stated the split rail fence
MGC staff removed along the edge of the 4`s green needed to be put back as the land beyond it was
a 66 foot wide proprietor's road.
3. Sconset Golf — Maintenance Discussion:
a. Greens — Discussion: Mr. Oberly requested permission to do some cutting on the
8" hole to recreate the old bunker shown in old aerials that was now a pit filled with scrub oak and
huckleberry. After some discussion, the Commission had no objection to the request.
b. Sconset Barn — Discussion: Mr. Savetsky informed the Commission he and
Land Bank Commission Page 3
November 27, 2012
property management staff had inspected the debris of the old barn and there were no materials that
could be reused as the wood was infested with Powder Post Beetles. Further he recommended
against the building of a replica, which held no historic value and was not a proper use of Land
Bank funds, as the barn at its location would not be used for golf course operations. After some
discussion, it was the consensus of the Commission to make no plans to rebuild the barn.
4. Miacomet Golf Course — Continued
a. Key Personnel — Restructuring Discussion: Mr. Costa reported that due to
procurement laws, the golf professional contract was required to go out to bid every year. However,
he felt that going out to bid was not beneficial to Miacomet Golf since continuity of instruction was
important to the club. Thus, he reported consulting with a labor attorney about converting Agility
Golf's principal, Phillip Truono and two instructors from contractors to employees of Nantucket
Golf Management. He hoped to do so at no cost, by renegotiating the lesson percentage to cover the
employment expenses. Chairman Stackpole asked Mr. Costa to report back to the Commission
when he had more details. Further, he recommended restructuring the office manager position to
include website, social networking and communication duties that were currently being performed
by a seasonal part-time employee.
b. Cart Path — Update: Mr. Costa announced that Toscana Corporation would start
the project in early January and estimated it would take two weeks. Mr. Oberly and Mr. Costa
would oversee the project, with George Homyak as project manager for Toscana Corporation.
Mr. Costa, Mr. Oberly and Mr. Daniels left the meeting at 5:38 p.m.
Worcester Polytechnic Institute (WPI) Students, Tara Jarobski, Sarah Meehan and Dominique
Throop entered the meeting at 5:38 p.m.
5. Dog Park Discussion: The WPI students presented an overview of their project `Should
Nantucket Have a Dog Park?" The students explained the findings of a survey, how it was
conducted and the research they found on dog parks, features and different ways dog parks are
beneficial to the community. According to their findings 77% of people surveyed were in favor of
the idea, regardless of dog ownership status. Mr. Savetsky informed the Commission he had been
interviewed by the students and had suggested several Land Bank properties that may be
appropriate for a dog park. Property staff and the students seemed to be most interested in the
Backus Lane property. The students will send along the final report when it is finished. The
Commission thanked them for their presentation.
Ms. Jarobski, Ms. Meehan and Ms. Throop departed the meeting at 5:52 p.m.
D. CITIZENS BUSINESS /ANNOUCEMENTS:
1. Donation — Acceptance: Mr. Savetsky announced that the obituary for Mr. Charles
Welton stated that in lieu flowers, donations should be sent to the Land Bank. Further, he reported
that the first donation in the amount of $50 was received from Barbara Allan of Medford, MA in
Land Bank Commission
November27,2012
Mr. Welton's memory.
Page 4
2. Administrator/Fiscal Officer — Financial/Conflict of Interest Disclosure: Ms. Bell
disclosed that as an attorney admitted to practice in the Commonwealth, she is also a licensed real
estate broker, for the sole purpose of being the listing broker on her mother's properties and would
be listing a house at 42 Pine Street. In order to eliminate any apparent conflict, the state ethics
commission had advised her to disclose the financial interest. As the property had no conservation
value, the Commission determined there was no conflict.
E. APPROVAL OF MINUTES: Upon a motion made and duly seconded, it was unanimously
VOTED to accept, approve and release the regular session minutes of November 13, 2012, as
written.
F. TRANSFER BUSINESS:
1. "M" Exemption Update:
a. Five -Year Domicile and Ownership Compliance — Releases of Liens: Upon a
motion made and duly seconded, it was VOTED to authorize the issuance of a Release of Lien for
each of the following transfers as a result of the purchasers fulfilling all of the requirements of
Section 12, subsection ( -m -):
No. 28574 Maym E. Escobar and Salvador Aguilar -Por illo
No. 28631 Patricia Harding and John Harding
No. 28649 Timothy C. Psaradelis and Mara T. Psaradelis
No. 28653 Ramon Cardenas- Partida
No. 28655 Brian McWade and Randy McWade
G. FINANCIAL BUSINESS
1. Monthly Financial Report: The Commission accepted the October 2012 financial report
including the balance sheet and income statement previously provided by electronic
correspondence.
2. Warrant Authorization — Cash Disbursements: Upon a motion made and duly seconded,
it was VOTED to execute the November 27, 2012, warrant document in the amount of $41,833.97
to be provided to the county treasurer.
H. PROPERTY MANAGEMENT:
1. 40`s Pole Property — Use Request: Mr. Savetsky presented a request from The Westmont
Club for a members beach party at 40" Pole with tables, chairs, cooking equipment and portable
toilets for 200 people on Monday, August 5, 2013 from 5:00 to 7:30 p.m. with set -up at 3:00 p.m.
and signs and stakes blocking off a portion of the beach prior to the party. After some discussion as
to the appropriateness of this location given the timing and size of the event, it was determined to
Land Bank Commission
November 27, 2012
deny the request.
Page 5
2. 80 Miacomet Avenue Property — Lease Escrow Release Request: Mr. Savetsky received a
request from Charlie O'Neil of Reis Tracking to release the $40,000 escrow held by the Land Bank
as the property had been re- loamed and the last of the equipment and materials would be removed
from the property by the end of the week. After some discussion, upon a motion made and duly
seconded, it was unanimously VOTED to release the escrow subject to a final inspection by Mr.
Savetsky and Mr. Perry.
I. EXECUTIVE SESSION: Upon a motion made and duly seconded, it was unanimously VOTED
to go into executive session in order to discuss the purchase, exchange, lease and/or value of real
property and approve executive session minutes. Each member was polled individually. All
members voted yes. The Chairman declared that discussion of these matters in open session may be
detrimental to the Land Bank's negotiating position and that the Commission would reconvene in
regular session following executive session.
RETURN TO OPEN SESSION
ADJOURNMENT: Up n otion mad and duly seconded, it was VOTED to adjourn at 6:38 P.M.
Attested to:
� I - 6�?-( -
A en B. keinhard, Secretary
Accepted, Approved, and Released by VOTE
of the Commission this 21" day of December, 2012.
John J. to k o , Chat an
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DOCUMENTS AND EXHIBITS
Nantucket Land Bank Commission
Regular Meeting of November 27, 2012
1. SGC Financial Reports — October 2012
2, MGC Financial Reports — October 2012
3. Article 68 Workgroup — Best Management Practices for Landscape Fertilizer use on
Nantucket Island
4. Ground Water Testing Sampling
S. MGC and SGC Pine removal and Bunker discussion documents
6. WPI Dog Park Survey
7. "M" Exemption Update/Five -Year Domicile & Ownership Compliance Release of
Liens (see transfer business for record nos.)
8. Land Bank Financial Reports — October 2012
9. Check Warrant Summary dated November 27, 2012
10.40' Pole use request
TRANSFER BUSINESS
Nantucket Land Bank Commission
Regular Meeting of November 27, 2012
1. "M" Exemption Update:
a. Five -Year Domicile and Ownership Compliance — Release of Liens:
No. 28574 Mayra E. Escobar and Salvador Aguilar - Portillo
No. 28631 Patricia Harding and John Harding
No. 28649 Timothy C. Psaradelis and Mara T. Psaradelis
No. 28653 Ramon Cardenas -Par ida
No. 28655 Brian McWade and Randy McWade