HomeMy WebLinkAbout2012-10-25MINUTES
Thursday, October 25, 2012
4 Fairgrounds Road, Second -floor Meeting Room — 8:30 am
All or a portion of this meeting is being recorded.
If you plan to record this meeting yourself, please check with the chairman of the board before you begin.
Staff: Diane O'Neil, Project Manager /CPO; Libby Gibson, Town Manager; Gregg Tivnan,
Assistant Town Administrator; Debbie Weiner, Treasurer; Mike Burns, Transportation
Planner; Terry Norton, Town Minutes Taker
Attending Members: Stambaugh, Dunton, Morrison, Williams, Tiffany
Absent Members: Boynton
Late arrival times: Williams 9:05 a.m.
Public: Joe Grause; Lee Saperstein, Roads and Right -of -ways Committee; Joseph
Marcklinger, Roads and Right -of -ways Committee; Allen Reinhard, Roads and Right -
of -ways Committee; D. Anne Atherton, Roads and Right -of -ways Committee; Brian
Sullivan
Called to order at 8:30 a.m.
APPROVE 1.
1. October 4, 2012 — adopted without objection
2. October 11, 2012 — Hold
DISTRIBUTE / 1
1.None
TOWN ADMINISTRATION
1.20 South Water Street - $6,000,000
Sitting Morrison, Dunton, Stambaugh, Tiffany
Presentation Gibson — Seeking Community Preservation Committee (CPC) historic preservation funds,
but project is on hold to resolve various reasons; explained those reasons.
Discussion Building is presently occupied by the Sheriff's Office and costs only maintenance and
utilities; if it were to be unoccupied, would have to mothball the building. Sheriff has been
helpful in monitoring the building and is helping with replacing the boiler. Discussion about
other purposes for which the building could be used and selling the building. If 20 South
Water Street were to be sold, there are mixed feelings in that regard and would have many
legal questions about subdividing the Town lot.
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Members: Phil Stambaugh (Chair), Carol Dunton (Vice- chair), Peter Boynton; eter Morrison; Linda
Williams; John Tiffany
MINUTES
Thursday, October 25, 2012
4 Fairgrounds Road, Second -floor Meeting Room — 8:30 am
All or a portion of this meeting is being recorded.
If you plan to record this meeting yourself, please check with the chairman of the board before you begin.
Staff: Diane O'Neil, Project Manager /CPO; Libby Gibson, Town Manager; Gregg Tivnan,
Assistant Town Administrator; Debbie Weiner, Treasurer; Mike Burns, Transportation
Planner; Terry Norton, Town Minutes Taker
Attending Members: Stambaugh, Dunton, Morrison, Williams, Tiffany
Absent Members: Boynton
Late arrival times: Williams 9:05 a.m.
Public: Joe Grause; Lee Saperstein, Roads and Right -of -ways Committee; Joseph
Marcklinger, Roads and Right -of -ways Committee; Allen Reinhard, Roads and Right -
of -ways Committee; D. Anne Atherton, Roads and Right -of -ways Committee; Brian
Sullivan
Called to order at 8:30 a.m.
APPROVE 1.
1. October 4, 2012 — adopted without objection
2. October 11, 2012 — Hold
DISTRIBUTE / 1
1.None
TOWN ADMINISTRATION
1.20 South Water Street - $6,000,000
Sitting Morrison, Dunton, Stambaugh, Tiffany
Presentation Gibson — Seeking Community Preservation Committee (CPC) historic preservation funds,
but project is on hold to resolve various reasons; explained those reasons.
Discussion Building is presently occupied by the Sheriff's Office and costs only maintenance and
utilities; if it were to be unoccupied, would have to mothball the building. Sheriff has been
helpful in monitoring the building and is helping with replacing the boiler. Discussion about
other purposes for which the building could be used and selling the building. If 20 South
Water Street were to be sold, there are mixed feelings in that regard and would have many
legal questions about subdividing the Town lot.
Page 1 of 3
Minutes for October 25, 2012, adopted Nov. 8
2. Children's Beach Concession building renovation - $550,000
Sitting Morrison, Dunton, Stambaugh, Williams, Tiffany
Presentation Gibson — Not just the concession building but includes bathrooms and there is need for
(8A6) storage. There is talk of expanding with a porch for sit -down eating. The deed needs to be
reviewed to ensure the work will be allowed. Also need to review what an expanded building
could generate in terms of revenue.
Discussion Jetties' Beach generates about $100,000 per year in revenue for the Town; Children's Beach
generates only about $26- 28,000. Spend a lot of money seasonally fixing up problems, and
there is lost revenue there. Discussion about "band -aid" repairs and costs. Neighbors want to
be informed about types of new activities or programs taking place on the property and need
to be allowed a voice. The concession was open at night this past summer and did well;
however, it is a take -out site and a sit -down restaurant is different. This is a premier location
that reflects on the Town. The committee feels it is a worthwhile project but needs to be
fleshed out to understand the cost factor; there are a lot of unanswered questions. Discussion
about starting with a study by someone who knows business and volume in regards to food
services and then tie that into a design. Should go forward for the $550,000 at this Town
meeting but write the article for a Phase I study. Project might fit into free cash. Department
of Public Works (DPW) has a FY2015 proposal for new playground equipment at $100,000;
the timing of that could coincide with this work.
Gibson— Describe Fiscal 2014 capital projects presentation to be sent to committee members.
1.Prospect Hill Bike/Pedestrian Route - $1,344,382
Sitting Morrison, Dunton, Stambaugh, Williams, Tiffany
Presentation Gibson — Recommend phasing the project: part one $150K to $200K for the Mill Hill path.
(9.5') Burns — Will connect Prospect St. bike path via Chicken Hill to Joy St; extend bike path
along Prospect St to Milk St then to intersection of Hummock Pond Rd and Hummock Pond
Rd back to Vesper Ln at Somerset Rd. Access from Madaket to Milk St via Winn St. Extend
sidewalk along Quaker Rd to Vestal St. Costs include engineering, signage, and right -of -way
acquisitions. This would be an entirely locally funded project.
Discussion Prospect Street is very dangerous for riding a bicycle more so than Union Street. Tiffany
explained that bikers take Joy St to Mt Vernon to Saratoga Ln to Vestal Rd to Winn St to
Madaket Rd; asks logic behind proposal. Proposal comes from Roads and Right -of -ways
Committee, one goal is to extend the sidewalk from the end of the Prospect path to Vestal St;
the second goal is to link the Madaket bike path to other bike paths. This is also a component
of improving traffic along Quaker and Prospect. Mill Hill alone will cost about $170,000.
The 4,060 feet of sidewalk will cost $682,252 to Vestal St. Dunton feels it should not be
done piecemeal but all at once. The Board of Selectmen does not support going with the
whole project if it requires an override. Tiffany as a biker believes the Mill Hill Bike Path is
the priority so should be handled separately and the rest put under an override. Dunton states
that other communities have used CPC funds, which are cited as a funding source in the
transportation plan, and the possibility of seeking private funds. Question, how much can be
financed through free cash and other sources thus would be pulled out of an override;
answer, fund $270K for Mill Hill and rest override or phase through free cash. Discussion
about bike /pedestrian path along the former railroad bed through The Creeks due for
FY2015.
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None
Adjourned: 10:30
Submitted by:
Terry L. Norton
Minutes for October 25, 2012, adopted Nov. 8
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