HomeMy WebLinkAbout2012-9-25MINUTES
Nantucket Land Bank Commission
Regular Meeting of September 25, 2012 C
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Land Bank Meeting Room, 22 Broad Street M
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STAFF PRESENT: Eric Savetsky, Executive Director; Susan Campese, Assisۤnt Administrator.
A. CITIZENS BUSINESS /ANNOUNCEMENTS: None.
B. EXECUTIVE SESSION: Upon a motion made and duly seconded, it was unanimously
VOTED to go into executive session in order to discuss the purchase, exchange, lease or value of
real property. Each member was polled individually. All members voted yes. The Chairman
declared that discussion of these matters in open session may be detrimental to the Land Bank's
negotiating position and that the Commission would reconvene into regular session following
executive session.
RETURN TO OPEN SESSION
C. PROPERTY MANAGEMENT:
Resource Planner /Ecologist, Bruce Perry; Miacomet Golf General Manager, Alan Costa;
Miacomet Golf Course Superintendent, Sean Oberly; Miacomet Golf Membership Committee
Chairman, John Daniels entered the meeting at 4:25 p. m.
D. PROPERTY MANAGEMENT:
1. Miacomet/Sconset Golf Course – Manager's Monthly Review:
a. Sconset Golf Course – Financial Report: The Commission reviewed the balance
sheet and profit and loss comparison through August 2012, as well as the August 2012 check
register. Mr. Costa said income was steady and he expected to be able to pay back a large
portion of the start-up money the Land Bank had advanced to Sconset Golf.
b. Sconset Golf Course – Closing Discussion: Mr. Costa told the Commission
Sconset Golf Course had never stayed open past Columbus Day in the past and in recent years
had closed on Labor Day. Although, he and the Commissioners had several requests to stay
open longer, he recommended closing after Columbus Day weekend so work could begin on
improving the course.
c. Merchandise Sales – Update: Mr. Costa said sales of Sconset Golf hats with
the simple graphics and year were very popular and sales were brisk.
Land Bank Commission
September 25, 2012
Page 2
A financial report prepared by Burke & Lamb, P. C. for the Commission to review, representing
the financial position of Miacomet Golf as of June 30, 2012 and 2011 was distributed.
d. Miacomet Golf Course - Financial Report: The Commission reviewed the
balance sheet and profit and loss comparison through August 31, 2012, as well as the check
register for August 2012. Mr. Costa reported continued improvement over last year with
increased income due in part to the popularity of the course, excellent service and good weather.
Mr. Costa answered various questions from the Commission pertaining to the check register.
e. Miacomet Golf Course — Cart Path Update: Mr. Costa reported he and
Commissioner Gardner would be meeting with Town of Nantucket Procurement Officer, Diane
O'Neil, to go over the Request for Proposals (RFP) for the cart path project and would report
back to the Commission.
f. Miacomet Golf Course — Master Plan Update: Mr. Savetsky read a memo from
Commissioner Gardner reporting that the Request for Qualifications (RFQ) has been distributed
with a due date of October 17, 2012. Additionally, the split rail fence for the driving range will
be installed next week by Land Bank staff.
g. Miacomet Golf Course — Tee Box Discussion: Mr. Oberly reported that he is
working on estimates to raise three of the existing tee boxes in the event the additional longer tee
boxes are not approved. He stated that raising the tee boxes would improve play as some of the
bunkers are not visible from the existing tees.
h. Miacomet Golf Course — Employee Golf Benefits: Mr. Costa presented a
proposal from Miacomet member and part-time summer employee Richard Brannigan to provide
a $7 /hour credit towards golf membership dues for member /employees. Mr. Costa explained the
current policy and recommended continuing with it as the proposed changes were complicated
and tracking the credits would be labor intensive for the office staff. The Commission
determined to make no changes to the current employee golf benefits.
i. Miacomet Golf Course — NEGCOA Facility of the Year Award Nomination:
Mr. Costa reported he had submitted an application to the New England Golf Course Owners
Association (NEGCOA) for Miacomet Golf Course as 2013 Facility of the Year and the winner
would be announced on Tuesday October 2, 2012.
2. Miacomet Golf Course — Membership Committee Meeting Scheduling: Mr. Daniels
requested rescheduling the Membership Committee meeting with the Commission from October
1, 2012 to October 10, 2012 so more members could attend. The Commission had no objection
to the change of date and determined to post and schedule the meeting for 5:00 p.m. on
Wednesday October 10, 2012 at Miacomet Golf Club.
Mr. Costa, Mr. Oberly, and Mr. Daniels departed the meeting at 4:58 p.m.
E. TRANSFER BUSINESS:
Land Bank Commission
September 25, 2012
Page 3
a. Five -Year Domicile and Ownership Compliance — Release of Liens: Upon a motion
made and duly seconded, it was unanimously VOTED to execute and authorize the issuance of a
Release of Lien for each of the following transfers as a result of the purchasers fulfilling all of
the requirements of Section 12, subsection ( -m -):
No. 16499 Sabine W. Liebmann
No. 28368 Michael B. Day and Jessica Gage
No. 28402 Robert P. Rank and Rosalind M. Rank
No. 28417 Amanda Olin
No. 28426 Jacob Joseph Pickman
No. 28430 Lisa Toney and Burton C. Toney
No. 28448 Kate Merlini Fraser and Gordon Fraser
No. 28456 Toni Struncis
No. 28457 Troy N. Towne and Linda M. Towne
No. 28458 Corey Ray and Sarah Ray
No. 28459 Bradley G. MacDonald and Tracy R. MacDonald
No. 28460 Heather A. Francis and Devon Francis
No. 28461 Robert K. Earle and Rebecca K. Earle
No. 28462 Cheryl A. Buckley and Blaine C. Buckley
No. 28463 Eriberto Chacon and Maria Rosa Chacon
No. 28464 Charles E. Davis, III and Deborah M. Davis
No. 28465 Frederick C. Tilton, Jr. and Kerry E. Tilton
F. APPROVAL OF MINUTES: Upon a motion made and duly seconded, it was unanimously
VOTED to accept, approve and release the regular session minutes of September 1, 2012, as
written.
G. FINANCIAL BUSINESS:
1. Fiscal Year 2012 Audited Financial Statements: Ms. Campese presented the Fiscal
Year 2012 audited financial statements prepared by Kevin Carnes from O'Connor & Drew, P.C.
Upon a motion made and duly seconded, it was unanimously VOTED to accept and approve the
Fiscal Year 2012 audited financial statements.
2. Execution of Management Representation Letter to Auditor: Mr. Savetsky explained
the auditor required a letter from the Land Bank representing that to the best of the Commissions
and staff's knowledge everything had been disclosed and provided to the auditors as requested.
Upon a motion made and duly seconded, it was unanimously VOTED to have Chairman
Stackpole execute the management representation letter to the auditor.
3. Monthly Financial Report: The Commission accepted the August 2012 financial
report including the balance sheet and income statement previously provided by electronic
correspondence.
Land Bank Commission
September 25, 2012
Page 4
4. Warrant Authorization — Cash Disbursements: Upon a motion made and duly
seconded, it was unanimously VOTED to execute the September 25, 2012 warrant document in
the amount of $10,880.49 to be provided to the county treasurer.
H. REGULAR BUSINESS:
1. Blair /15 North Liberty Street — Execution of Deed: Mr. Savetsky reported the sale of
the Blair house was scheduled for Monday October 1, 2012 and the deed was prepared. Upon a
motion made and duly seconded, it was unanimously VOTED to execute the deed conveying the
Blair house at 15 North Liberty Street from the Nantucket Land Bank to James Houghton and
Thomas Piemonte for $806,000.
I. PROPERTY MANAGEMENT:
1. Bachman House /158 Orange Street — Lease Extension: Commissioner Paterson asked
for it to be noted in the minutes that he was changing his vote of August 28, 2012 on the lease
extension of the Bachman House from yea to nay, because after further consideration he decided
that he was opposed to the monetary terms of the lease extension.
ADJOURNMENT: Upon motion made and duly seconded, it was VOTED to adjourn at 6:22 p.m.
Attested to:
, Secretary
Accepted, Approved, and Released by the VOTE
of the Commission this 9th day of October, 2012.
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DOCUMENTS AND EXHIBITS
Nantucket Land Bank Commission
Regular Meeting of September 25, 2012
1. SGC Financial Reports — August 2012
2. MGC Financial Reports — August 2012
3. Financial report prepared by Burke & Lamb, P.C. for MGC as of June 30, 2012 and
2011
4. Memo from Bob Gardner for the MGC Capital Improvement Committee
5. "M" Exemption Update /Five -Year Domicile & Ownership Compliance Release of
Liens (see transfer business for record nos.)
6. Draft Audited Financial Statements
7. Management Representation letter to Auditors
8. Land Bank Financial Reports — August 2012
9. Check Warrant Summary and Warrant Authorization dated September 25, 2012
10. Deed conveying 15 North Liberty St. from NILB to Houghton/Piemonte
TRANSFER BUSINESS
Nantucket Land Bank Commission
Regular Meeting of September 25, 2012
1. "M" Exemption Update:
a. Five -Year Domicile and Ownership Compliance — Release of Liens:
No. 16499 Sabine W. Liebmann*
No. 28368 Michael B. Day and Jessica Gage
No. 28402 Robert P. Rank and Rosalind M. Rank
No. 28417 Amanda Olin
No. 28426 Jacob Joseph Pickman
No. 28430 Lisa Toney and Burton C. Toney
No. 28448 Kate Merlini Fraser and Gordon Fraser
No. 28456 Toni Struncis
No. 28457 Troy N. Towne and Linda M. Towne
No. 28458 Corey Ray and Sarah Ray
No. 28459 Bradley G. MacDonald and Tracy R. MacDonald
No. 28460 Heather A. Francis and Devon Francis
No. 28461 Robert K. Earle and Rebecca K. Earle
No. 28462 Cheryl A. Buckley and Blaine C. Buckley
No. 28463 Eriberto Chacon and Maria Rosa Chacon
No. 28464 Charles E. Davis, III and Deborah M. Davis
No. 28465 Frederick C. Tilton, Jr. and Kerry E. Tilton
*Release never processed in 2003
AGENDA
Nantucket Land Bank Commission
Regular Meeting of September 25, 2012
Land Bank Meeting Room, 22 Broad Street
Nantucket, Massachusetts
CALL TO ORDER: 4:00 P.M.
MINUTES OF THE REGULAR MEETING OF SEPTEMBER 11, 2012
A. CITIZEN BUSINESS /ANNOUNCEMENTS
B. EXECUTIVE SESSION
1. Approval of Executive Session Minutes
2. Real Estate Acquisition
C. PROPERTY MANAGEMENT
1. Miacomet /Sconset Golf Course — Manager's Monthly Review
2. Miacomet Golf Course — Membership Committee Meeting Scheduling
D. TRANSFER BUSINESS
E. FINANCIAL BUSINESS
1. Fiscal Year 2012 Audited Financial Statements
2. Execution of Management Representation Letter to Auditor
3. Monthly Financial Report
4. Warrant Authorization — Cash Disbursements
F. REGULAR BUSINESS
1. Blair /15 North Liberty Street — Execution of Deed
G. PROPERTY MANAGEMENT
1. Bachman/158 Orange Street — Lease Extension
ADJOURNMENT