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HomeMy WebLinkAbout2012-11-2AGENDA Nantucket Land Bank Commission Special Meeting of November 2, 2012 Land Bank Meeting Room, 22 Broad Street Nantucket, Massachusetts CALL TO ORDER: 11:00 A.M. A. EXECUTIVE SESSION 1. Real Estate Acquisition B. FINANCIAL BUSINESS 1. Warrant Authorization — Cash Disbursements C. PROPERTY MANAGEMENT 1. Miacomet Golf Course a. Cart Path Bid Review b. Clubhouse Area Master Planning ADJOURNMENT Z N n ° N c o Ci C rn h, o � ZE Z3 C-; o r W rn ;V CO I M n M M 0 —(_c- MINUTES Nantucket Land Bank Commission Special Meeting of November 2, 2012 Land Bank Meeting Room, 22 Broad Street Nantucket, Massachusetts CALL TO ORDER: 11:00 A.M. PRESENT: Gardner, Paterson, Reinhard, Stackpole. ABSENT: Bartlett. STAFF PRESENT: Eric Savetsky, Executive Director; Jesse Bell, Administrator /Fiscal Officer. A. EXECUTIVE SESSION: Upon a motion made and duly seconded, it was unanimously VOTED to go into executive session in order to discuss the purchase, exchange, lease or value of real property. Each member was polled individually. All members voted yes. The Chairman declared that discussion of these matters in open session may be detrimental to the Land Bank's negotiating position and that the Commission would reconvene in regular session following executive session. RETURN TO OPEN SESSION B. CITIZEN BUSINESS /ANNOUCEMENTS: 1. Donation: Mr. Savetsky reported that a $50 donation had been received from Elaine C. Wiley in the name of Frederick Cowles. The Commission requested that Mr. Savetsky send a letter to Ms. Wiley thanking her for the donation. 2. Blair House /15 North Liberty Street — Abutter Notice: Mr. Savetsky reported on receiving an abutter notice in regards to a ZBA application for special permit relief to exceed the 30 foot height maximum in order to raise the Blair house from 30 to 32 feet. The Commission discussed the appropriateness of this request given the location of the house and how it overlooks the Land Bank's Lily Pond property. Upon a motion made and duly seconded, it was unanimously VOTED to have Mr. Savetsky write a letter opposing the application. RETURN TO OPEN SESSION C. FINANCIAL BUSINESS 1. Warrant Authorization — Cash Disbursements: Upon a motion made and duly seconded, it was VOTED to execute the November 2, 2012 warrant document in the amount of $550.00 to be provided to the county treasurer. Bruce Perry, Resource Planner /Ecologist entered the meeting at 11:18 a.m. Land Bank Commission Page 2 November 2, 2012 C. PROPERTY MANAGEMENT: 1. Miacomet Golf Course ( "MGC "): a. Cartpath Construction — Bid Award: The capital improvements committee reported on receiving four bids for the construction of cartpaths at MGC and recommended that the Commission award the work to Toscana Corp., as the responsible and eligible contractor offering the lowest price. Upon a motion made and duly seconded, it was unanimously VOTED to award the work to Toscana Corp. at a bid price of $160,500. b. Clubhouse Area Master Planning: The capital improvements committee reviewed the proposals received for master planning services and recommended that the Commission contract with Brown Lindquist Fenuccio & Raber Architects, Inc. ( "Brown ") for these services. Based on the recommendations of the committee, the Commission unanimously VOTED to: (1) contract with Brown for master planning services at a price not to exceed $15,000; and (2) authorize the capital improvements committee, if needs arise, to approve up to $3,000 of additional work by Brown, according to the hourly rates provided in their proposal. Chairman Stackpole suggested that when the time comes to make a decision on design of the clubhouse, it would be helpful to have models built for consideration. c. 2013 Management Fee: Mr. Savetsky explained that although the Commission had voted to extend NGM, Inc.'s contract for an additional four years, the management fee for the upcoming year had not yet been established. Based on newly released data indicating the consumer price index for 2013, upon a motion made and duly seconded, the Commission unanimously VOTED to increase management's current fee by an additional 3.4% for the coming year, bringing the total annual amount to $15 5,100. 2. `Sconset Golf Course ( "SGC "): a. Management Contract Extension: After some discussion, upon a motion made and duly seconded, it was unanimously VOTED to extend SGC's current management agreement for an additional four years, with the management fee for the coming year remaining the same ($15,000). b. Public Access Off - Season: Commissioner Paterson mentioned that a member of the public had asked about hunting on the property over the winter season. Commissioner Reinhard reiterated his desire to see walking trails on the property for birding, etc. Chairman Stackpole suggested having walking trails on the property open to the public perhaps just on the weekends. The Commission asked Mr. Savetsky to discuss the possibilities with golf course management and come back to the Commission with some options for consideration. Land Bank Commission November 2, 2012 Page 3 ADJOURNMENT: Upo motion made and dul seconded, it was VOTED to adjourn at 11:43 A.M. I l Attested to: lien B. Reinhard, Secretary Accepted, Approved, and Released by VOTE of the Commission this 13th day of November, 2012. John J. S DOCUMENTS AND EXHIBITS Nantucket Land Bank Commission Regular Meeting of November 2, 2012 1. Donation Letter from Elaine C. Wiley 2, Blair House /15 North Liberty Street — Abutter Notice 3. Warrant dated November 2, 2012 4. MGC Cartpath Construction — Register of Bidders 5. Master Planning Services Proposal from Brown, Lindquist, Fenuccio & Raber Architects, Inc.