HomeMy WebLinkAbout2012-8-28AGENDA
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Regular Meeting of August 28, 2012 z
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CALL TO ORDER: 4:00 P.M. � N
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MINUTES OF THE REGULAR MEETING OF AUGUST 14, 2012 x
A. CITIZEN BUSINESS /ANNOUNCEMENTS
B. EXECUTIVE SESSION
1. Approval of Executive Session Minutes
2. Real Estate Acquisition
C. PROPERTY MANAGEMENT
1. Miacomet Golf Course — Manager's Monthly Update
2. Sconset Golf Course — Manager's Monthly Update
D. TRANSFER BUSINESS
E. FINANCIAL BUSINESS
1. Monthly Financial Report
2. Warrant Authorization — Cash Disbursements
3. Closing CD /Transfer of Funds
F. REGULAR BUSINESS
1. Seal Abatement Coalition — Update
2. Nantucket Biodiversity Initiative — Annual Funding Request
3. Blair House/ 15 N. Liberty St. — Ratify & Confirm Vote to Sell
G. PROPERTY MANAGEMENT
1. Maintenance Facility — Shop Renovation/Addition Planning
2. 401h Pole Property — Use Request
3. Miacomet Golf Course — Management Contract Renewal
4. Bachman Property — Lease Extension Request
5. West Miacomet Road — Fire Hydrant /Emergency Turnaround Discussion
6. Andrews Property /22 Cathcart Road — Beach Driving Discussion
7. 96 Miacomet Road — Cluster Subdivision Open Space Conveyance
ADJOURNMENT
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MINUTES
Nantucket Land Bank Commission
Regular Meeting of August 28, 2012
Land Bank Meeting Room, 22 Broad Street
Nantucket, Massachusetts
CALL TO ORDER: 4:04 p.m.
PRESENT: Bartlett, Gardner, Paterson, Reinhard, Stackpole.
STAFF PRESENT: Eric Savetsky, Executive Director; Susan Campese, Assistant Administrator;
Resource Planner /Ecologist, Bruce Perry.
Also present at call to order: Miacomet Avenue residents, Michael, Kathleen and Brenden
Sparrough; Miacomet Golf Club Membership Committee Member, James Botticelli and West
Miacomet Avenue representative, Thomas Barada.
A. APPROVAL OF MINUTES: Upon a motion made and duly seconded, it was unanimously
VOTED to accept, approve and release the regular session minutes of August 14, 2012, as written.
B. CITIZENS BUSINESS /ANNOUNCEMENTS:
1. Reis Property /Miacomet Avenue — Discussion: Mr. Sparrough described the history of
the Reis property and his understanding of the agreement with the Land Bank. He relayed his
concerns that Mr. Reis was stockpiling more equipment and materials on the property rather than
making progress to vacate the land. The Commission assured him the lease back agreement only
made provisions for four three month extensions and the Commission would be unlikely to allow
any additional extensions of time. Further, Mr. Savetsky would call Mr. Reis and remind him of the
deadline. Mr. Perry commented that even though the Land Bank didn't have control over the land;
the leaseback period had afforded him time to work on eradicating the invasive Japanese Knot-weed
on the property.
Mr. Sparrough, Mrs. Sparrough and Mr. Sparrough departed the meeting at 4:13 p.m.
C. PROPERTY MANAGEMENT:
1. West Miacomet Road — Fire Hydrant /Emergency Turnaround Discussion: Mr. Barada
informed the Commission that West Miacomet Road resident, Charles Fisher, was planning to bring
water service down the dirt section of West Miacomet Road to his house at his expense. Mr.
Barada has requested the Nantucket Fire Department and Wannacomet Water Company install a
hydrant somewhere along the waterline. Further he requested a 60 foot radius turnaround on Land
Bank property be mowed once a year for emergency vehicle use. After some discussion, it was the
Land Bank Commission Page 2
August 23, 2011
consensus of the Commission to have Mr. Perry survey the area for the best location and advise Mr.
Barada, Fire Chief MacDougall and Wannacomet Water Company of his findings.
Mr. Perry, Mr. Barada and Mr. Botticelli departed the meeting at 4:22 p.m.
D. EXECUTIVE SESSION: Upon a motion made and duly seconded, it was VOTED to go into
executive session in order to discuss the purchase, exchange, lease or value of real property. Each
member was polled individually. All members voted yes. The Chairman declared that discussion of
these matters in open session may be detrimental to the Land Bank's negotiating position and that
the Commission would reconvene into regular session following executive session.
RETURN TO OPEN SESSION
Miacomet Golf General Manager, Alan Costa; Miacomet Golf Course Superintendent, Sean
Oberly, Miacomet Golf Club Membership Committee Member, Charlie Williams; Mr. Perry, Mr.
Botticelli and Mr. Barada entered the meeting at 4:44 p.m.
E. PROPERTY MANAGEMENT:
1. Miacomet Golf Course /Sconset Golf Course — Management Update:
a. Sconset Golf Course — Financial: The Commission reviewed the balance sheet
and profit and loss comparison through July 31, 2012, as well as check register for July 2012. Mr.
Costa reported that play was steady, sale of merchandise was better than expect and he anticipated
income to exceed the figures provided by the former owner.
b. Miacomet Golf Course - Financial Report: The Commission reviewed the balance
sheet and profit and loss comparison through July 31, 2012, as well as the credit card statement and
check register for July 2012, which was previously provided by electronic correspondence. Mr.
Costa reported cash flow continued its improvement over last year with increased income and lower
expenses. Mr. Costa answered various questions from the Commission pertaining to the check
register.
c. Sconset Golf Course — Use Update: Mr. Costa reported the Nantucket High
School Golf Team would be holding their tryouts on the Sconset Golf Course.
d. Miacomet Golf /Membership Party — Discussion: Mr. Costa informed the
Commission that the last member party would take place September 6th, beginning with a nine hole
tournament and concluding with prizes awarded and refreshments in the club house.
e. Miacomet Golf — 181h Hole Proposal: Mr. Costa announced a Nantucket visitor
had enlisted the help of Golf Professional, Phillip Truono, to place a box with a diamond
engagement ring into the cup on the 18th hole for his girlfriend to find. As far as Mr. Costa
surmised, the woman had accepted the proposal to the delight of a cheering crowd.
Land Bank Commission Page 3
August 23, 2011
f. Sconset Golf — Green/Tee Improvement: Mr. Costa reported purchasing a United
States Golf Association (USGA) membership for Sconset Golf, so the course could be rated and
golfers could submit their scores for handicapping. To that end, each hole was required to have two
tee boxes and additional, Mr. Oberly would create definition to the fairway, but cutting the edges to
a low rough.
g. Sconset Golf — Injury Discussion: Mr. Costa informed the Commission a woman
was hit on the chin by a golf ball that ricocheted off the ground. She was taken by ambulance to the
hospital as a precaution and had since spoken to Mr. Costa and assured him she was fine.
h. Sconset Golf — Product Testing: Mr. Oberly told the Commission he had allowed
the company Aquatrol to try a new turf control product on a portion of a fairway at Sconset Golf.
The results were quite good and the company may use the before and after pictures of the fairway in
their advertising of the product.
i. Miacomet Golf Club /Membership Committee Meeting — Discussion: Mr.
Savetsky reported meeting with the Membership Committee for an informal question and answer
session the previous week and recommended the Commission meet with them for the same in early
October. Mr. Williams said the meeting was very helpful and informative to the members.
j. Miacomet Golf Club/Executive Chef — Discussion: Mr. Costa answered
scheduling and coverage questions from Commissioner Bartlett regarding the departure of Executive
Chef, Robert Nelson.
Mr. Costa, Mr. Oberly, Mr. Botticelli and Mr. Williams left the meeting at 5:11 p.m.
2. Andrews Property /22 Cathcart Road— Beach Driving Discussion: Mr. Savetsky reported
there were complaints from a neighbor that vehicle driving and parking on the beach was causing
significant damage, and further that according to the town beach driving map, it was illegal to drive
on any of the harbor beaches. After some discussion, the consensus of the Commission was to have
property staff look into enlarging the parking area off Cathcart Road.
F. TRANSFER BUSINESS:
1. Transfer Updates:
a. Five -Year Domicile and Ownership Compliance — Release of Liens: Upon a
motion made and duly seconded, it was unanimously VOTED to execute and authorize the issuance
of a Release of Lien for each of the following transfers as a result of the purchasers fulfilling all of
the requirements of Section 12, subsection ( -m -):
No. 28299 Gerard Clarke and Bess Clarke
No. 28316 Peter John Loughman, III and Brianne Cobb Loughman
b. Five -Year Domicile Non - Compliance /Discussion — No. 28481: Ms. Campese
Land Bank Commission
August 23, 2011
Page 4
explained the history of the transfer and the explanation given for the non - compliance by the
homeowners. After some discussion, the Commission determined to take no action at this time.
c. Transfer not Recorded / Request for Refund — No. 323 82 Anthony J. Houghton
Trust: Ms. Campese presented a request for a full refund from the purchaser's attorney, Richard J.
Glidden, explaining that the deed was never recorded therefore no transfer of funds or property
occurred. Upon a motion made and duly seconded, the Commission unanimously VOTED to
authorize staff to refund the fee in the amount of $6,500.00 to be provided to the purchaser's
representative.
G. FINANCIAL BUSINESS:
1. Monthly Financial Report: The Commission accepted the July 2012 financial report
including the balance sheet and income statement previously provided by electronic
correspondence.
2. Warrant Authorization — Cash Disbursements: Upon a motion made and duly seconded, it
was unanimously VOTED to execute the August 28, 2012 warrant document in the amount of
$30,878.18 to be provided to the county treasurer.
3. Closing CD /Transfer of Funds: Ms. Campese reported the Certificate of Deposit (CD) at
Cape Cod Five Cents Savings Bank would mature on September 10, 2012 and recommended
closing the CD and transferring the unrestricted funds to the collections account at Nantucket Bank
for use on an upcoming acquisition. After some discussion, upon a motion made and duly
seconded, it was unanimously VOTED to authorize the county treasurer to close the CD and deposit
the funds in the Nantucket Bank collections account.
H. REGULAR BUSINESS:
1. Seal Abatement Coalition — Update: Mr. Savetsky reported being contacted by both Peter
Krough, Chairman of the Seal Abatement Coalition (SAC) and Muskeget land owner, Crocker
Snow who renewed their appeal to the Land Bank for public support of the SAC. After some
discussion, it was the consensus of the Commission to give a written statement supporting the
scientific research the SAC was conducting.
2. Nantucket Biodiversity Initiative — Annual Funding Request: Mr. Savetsky outlined the
work of the Nantucket Biodiversity Initiative and Mr. Perry explained the scientific research results
from some of the past studies were beneficial to the management of the Smooth Hummocks Coastal
Preserve. After some discussion, upon a motion made and duly seconded it was unanimously
VOTED to approve the request for annual funding and contribute $1000 for fiscal year 2013.
3. Blair House /15 N. Liberty St. — Ratify & Confirm Vote to Sell: Upon a motion made and
duly seconded, it was unanimously VOTED to ratify and confirm the previously awarded bid for
the disposition of the Blair House at 15 N. Liberty Street to Jim Houghton and Thomas Piemonte
for $806,000.
Land Bank Commission
August 23, 2011
I. PROPERTY MANAGEMENT:
Page 5
1. Maintenance Facility — Shop Renovation/Addition Planning: Mr. Perry answered various
questions about the project. After some discussion the consensus of the Commission was to move
forward with bidding out the project. Mr. Perry expected to have the Request for Proposals on the
central register next week with the bid opening scheduled for October 9, 2012.
2. 40"' Pole — Use Request: Mr. Savetsky presented a request from Nantucket Catering
Company for an event from 3:00 p.m. to 10 p.m. at 40'' Pole with 60 people, six staff, tables and
chairs. After some discussion, upon a motion made and duly seconded it was unanimously VOTED
to approve the request with the stipulation that set up could not start until 3:00 p.m. and no beach
goers would be displaced by the party.
3. Miacomet Golf Course — Management Contract Renewal: Mr. Savetsky recommended the
Commission set up a committee for annual performance review and to further clarify the previous
vote to include 2012 in the review process. Upon a motion made and duly seconded, it was
unanimously VOTED to set up a review committee for the annual review of Nantucket Golf
Management starting with a review for 2012.
4. Bachman Property — Lease Extension Request: Mr. Savetsky presented various scenarios
for a lease extension on the back house of the Bachman Property to Michael Bachman. After
discussion, upon a motion made and duly seconded, it was unanimously VOTED to extend the lease
from January 2013 to October 31, 2013 for $2000 per month with Mr. Bachman continuing to pay
all expenses associated with the property, but allowing access for planning and permitting.
5. 96 Miacomet Road — Cluster Subdivision Open Space Conveyance: Mr. Savetsky
presented a request from the attorney for the owners to convey the open space to the Land Bank for
no consideration. Further, he presented a landscape plan for the parcel required by the Planning
Board and paid for by the developer, which was highly intricate with ornamental gardens and paths.
After much discussion, it was determined by the Commission to decline the conveyance due to the
highly manipulated condition of the land and its potentially high maintenance requirements.
6. Petrel Landing /Commercial Street — Marker Update: Commissioner Paterson told the
Commission he had attended his fifth meeting of the Historic District Commission (H.D.C.) Sign
Committee and again a quorum was not met. He requested his application for a stone marker on the
property be brought that evening to the full H.D.C. meeting for a voted. If the application was
denied, he would withdraw it and defend it at a future meeting he could attend. The Commission
thanked Commissioner Paterson for his patience and determination in seeing the application
through.
7. Miacomet Golf Course /Tee Renovation — Discussion: Mr. Perry informed the
Commission that he and Rachael Freeman were scheduled to do a plant survey on the course to
determine the potential for placement of additional longer tee boxes.
Land Bank Commission
August 23, 2011
Page 6
8. Cisco Bike Path — Update: Commissioner Bartlett informed the Commission he had come
to an agreement with Victor - Brandon Company, to stockpile and screen materials on a piece of land
he owned. Additionally, Mr. Perry would be working on a plant survey for the placement of the
extension of the bike path on Land Bank property to the beach.
9. Ladies Beach/Commercial Use — Enforcement Discussion: Mr. Perry asked the
Commission for approval to talk to the town about stopping the use of both the Town and Land
Bank portions of Ladies beach by an uninsured and unpermitted surf school. After some discussion,
approval was given.
ADJOURNMENT: p mo ' n madeand du. seconded,] it was VOTED to adjourn at 6:15 p.m.
Attested to:
Allen B. einhard, Secretary
Accepted, Approved, and Released by the VOTE
of the Commission this l,lth day of September, 2012.
John J. Stadkbo
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DOCUMENTS AND EXHIBITS
Nantucket Land Bank Commission
Regular Meeting of August 28, 2012
1. Pictures and Aerial of West Miacomet Road — Possible hydrant and turnaround
locations
2. SGC Financial Reports — July 2012
3. MGC Financial Reports — July 2012
4. Aerial of Andrews Property
5. "M" Exemption Update/Five -Year Domicile & Ownership Compliance Revised
Release of Liens (see transfer business for record no.)
6. Five -Year Domicile Non - Compliance — Confidential (see transfer business for record
no.)
7. Request for Refund (see transfer business for record no.)
8. Land Bank Financial Reports — July 2012
9. Check Warrant Summary and Warrant Authorization dated August 28, 2012
10. Email with Michael Bachman's summary of expenses
TRANSFER BUSINESS
Nantucket Land Bank Commission
Regular Meeting of August 28, 2012
1. "M" Exemption Update:
a. Five -Year Domicile and Ownership Compliance — Release of Liens:
No. 28299 Gerard Clarke and Bess Clarke
No. 28316 Peter John Loughman, III and Brianne Cobb Loughman
b. Five -Year Domicile Non - Compliance — Discussion:
No. 28481 Ryan P. Dobbins and Gage S. Dobbins
2. Transfer Update:
a. Transfer not Recorded — Request for Refund:
No. 32382 Anthony J. Houghton Trust