HomeMy WebLinkAbout2012-8-14AGENDA
Nantucket Land Bank Commission
Regular Meeting of August 14, 2012
Land Bank Meeting Room, 22 Broad Street
Nantucket, Massachusetts
CALL TO ORDER: 4:00 P.M.
A. CITIZEN BUSINESS /ANNOUNCEMENTS
B. EXECUTIVE SESSION
1. Approval of Executive Session Minutes
2. Real Estate Acquisition
C. MINUTES OF THE REGULAR MEETING OF JULY 24, 2012
D. TRANSFER BUSINESS
E. FINANCIAL BUSINESS
1. Monthly Transfer Statistics
2. Warrant Authorization — Cash Disbursements
3. 2012 Series A Bond Payment — Interest Only
4. Affirmation of Banking Corporate Resolution
F. REGULAR BUSINESS
1. Receipt of Gift of Stock
G. PROPERTY MANAGEMENT
1. Maintenance Facility — Shop Renovation/Addition
2. Sconset Golf Course — Barn Restoration Planning
3. Property Supervisors Monthly Report
4. Bachman Property — Lease Extension Request
5. Gardner Property — Use Request
6. Lily Pond Property — Wedding Ceremony Request
7. Codfish Park — Beach Use Request
8. Miacomet Golf Course — Management Contract Renewal
ADJOURNMENT
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MINUTES
Nantucket Land Bank Commission
Regular Meeting of August 14, 2012
Land Bank Meeting Room, 22 Broad Street
Nantucket, Massachusetts
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CALL TO ORDER: 4:00 P.M. v
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PRESENT: Bartlett, Gardner, Paterson, Reinhard, Stackpole. c
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STAFF PRESENT: Eric Savetsky, Executive Director; Susan Campese, Assi ont �mimf;trator;
Bruce Perry, Ecologist /Resource Planner. rn
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Also present at call to order: Commercial Street Resident, Ruth Barney and 11&acmet Resident,
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Butch Ramos. ;30
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A. CITIZEN BUSINESS /ANNOUNCEMENTS:
1. Petrel Landing /Dinghy Dock — Discussion: Ruth Barney, a long time resident of
Commercial Street read a statement outlining concerns about the planned dinghy dock and steel
bulk - heading project. Major concerns included late night noise, potential damage to foundations,
the change in wave action from a stone pier to a steel bulkhead and the loss of the last historic stone
pier on Nantucket. The Commission thanked Ms. Barney for her comments and assured her they
would be taken under advisement during the planning stages of the project.
John Daniels of Miacomet Golf Membership Committee entered the meeting at 4:05 p.m.
Ms. Barney departed the meeting at 4:11 p.m.
2. Road Fill — Discussion: Butch Ramos told the Commission contained wg added roads
around Miacomet Golf Course had been filled with recycled materials that
PVC, nails and other building materials. Mr. Ramos stated, besides it looking unsightly it could
cause a safety issue for cars and walkers. Mr. Savetsky reported in response to Mr. Ramos call last
week, Land Bank property staff had spent time cleaning up the roads and had complained to Myles
Reis regarding the quality of the materials used. Additionally, Mr. Ramos suggested that more
parking was needed along the Land Bank's south shore beaches as beachgoers were parking on the
grass. Further, Mr. Ramos informed the Commission there were some bushes obstructing the line of
sight at a crossing between the 3 and 4 holes at Miacomet Golf that needed to be trimmed for the
safety of both automobiles and golf cart drivers. The Commission thanked Mr. Ramos for his
comments.
Mr. Ramos, Mr. Daniels and Mr. Perry departed the meeting at 4:22 p.m.
B. EXECUTIVE SESSION: Upon a motion made and duly seconded, it was unanimously VOTED
alue of real
to go into executive session in order to discuss the purchase, exchange, lease or v
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Land Bank Commission
August 14, 2012
property, and review and approve executive session minutes. Each member was polled individually.
All members voted yes. The Chairman declared that discussion of these matters in open session
may be detrimental to the Land Bank's negotiating position and that the Commission would
reconvene into regular session following executive session.
RETURN TO OPEN SESSION
Property Supervisor Jeffrey Pollock, Architect William McGuire, Mr. Perry and Mr. Daniels
entered the meeting at 5:17 p. M.
C. PROPERTY MANAGEMENT:
1. Maintenance Facility — Shop Renovation/Addition: Architect William McGuire presented
a full set of working plans that were previously sent to the Commissioners by email and a series of
photographs of the 5 -bay cold storage building illustrating the additional carpentry work needed to
meet the Stn edition Massachusetts building code for commercial buildings and explained how the
additional details translated into higher building costs. Mr. McGuire anticipated the cost to
complete the shop renovation/addition as drawn to be roughly $650,000. Mr. McGuire and Mr.
Perry explained the proposed heating system and uses of various areas on the plan, and how the
elimination of several doors would increase usable space and address past water infiltration issues.
The Commission decided to meet the following Monday, August 20, 2012 at 4 p.m. with Mr.
Savetsky and Mr. Perry at the site in order to get a better understanding of the scope of the project.
2. Sconset Golf Course — Barn Restoration Planning: After measuring and inspecting t and
barn, Mr. McGuire estimated a complete replacement of the barn would cost roughly $160,
a restoration of it, using some of the historic materials and /or using post and beam construction
would cost $300,000 to $400,000. Mr. Savetsky reported he was working on a grant application to
the Community Preservation Committee for funding for the historic restoration.
3. Miacomet Golf Course /Capital Planning Committee — Update: Committee Chair Gardner
reported the Committee was working on a Request for Qualifications (RFQ) for a consultant to
create a master plan for the club house facilities area. Additionally, the Committee continued to
explore options for the cart paths. Commissioner Gardner recommended amending the base of 348
feet of cart path along the first hole and magnesium flakes applied as a test area, with an anticipated
cost of less than $5000. After some iacomet Golf l
f to complete test area as seconded,
unanimously VOTED to authorize recommended with
the funds coming from Miacomet Golf Course's operating budget.
D. APPROVAL OF MINUTES: Upon a motion made and duly seconded, it was unanimously
VOTED to accept, approve and release the regular session minutes of July 24, 2012, as written.
E. TRANSFER BUSINESS:
1. July 2012 Transfers — Record Nos. 32818 through 32891: The Commission reviewed
transfers for the period of July 1, 2012 through July 31, 2012.
Land Bank Commission Page 3
August 14, 2012
2. "M" Exemption Update:
a. Payment Received — Release of Liens:
1. No. 29912 Catherine A. Kinsella: Ms. Campese reported that full payment
of $8,000, which included a fee of $6,400 and penalty of $1,600, had been received from Ms.
Kinsella on August 3, 2012. Upon a motion made and duly seconded, it was VOTED to execute a
Release of Lien to be provided to the purchaser.
2. No. 30667 Scott P. Allan and David Hoggard: Ms. Campese reported that
the outstanding fee, interest and penalty in the total amount of $12,635.12, which included interest
calculated through August 3, 2012 was received on the above - referenced transfer as the property
was being sold and the owners had not met the requirements of the exemption. Upon a motion made
and duly seconded, it was VOTED to approve and execute a Release of Lien which has been
provided to the purchaser's attorney.
3. No. 30969 Caleb N. Cressman, Il: Ms. Campese reported that the fee was
received on the above - referenced transfer in the total amount of $8,000. Further, Ms. Campese read
a letter from Mr. Cressman's Attorney, Arthur Reade to the Commission. Upon a motion made and
duly seconded, it was VOTED to approve and execute a Release of Lien to be provided to the
purchaser's attorney.
F. FINANCIAL BUSINESS:
1. Monthly Transfer Statistics: Monthly transfer statistics reports comparing calendar years
2011 and 2012 through July 2012 were presented.
2. Warrant Authorization — Cash Disbursements: Upon a motion made and duly seconded, it
was VOTED to execute the August 14, 2012 warrant document in the amount of $98, 100.09 to be
provided to the county treasurer.
3. Warrant Authorization — 2012 Series A Semi - Annual Bond Payment: Upon a motion
made and duly seconded, it was unanimously VOTED to execute the August 15, 2012, 2012 Series
A Semi - Annual Bond Interest Payment warrant to be provided to the county treasurer in the amount
of $80,439.86.
4. Affirmation of Banking Corporation Resolution: Upon a motion made and duly
seconded, the Commission unanimously VOTED to affirm the resolution to allow the Executive
Director, Administrator /Fiscal Officer, Assistant Administrator and the Town and County Treasurer
to issue checks, authorize wires and deposit funds into the Land Bank accounts at Nantucket Bank,
Commonwealth Financial Network, Cape Cod Five, US Bank and Massachusetts Municipal
Depository Trust.
Land Bank Commission
August 14, 2012
G. REGULAR BUSINESS:
Page 4
1. Receipt of Gift of Stock: Mr. Savetsky announced the Land Bank had received a
donation of thirty -three shares of Precision Castparts stock from Hattie Ruttenberg and Jonathan
Molot, with an approximate value of $5000. The Commission asked Mr. Savetsky to send a letter
to Ms. Ruttenberg and Mr. Molot, thanking them for their donation.
H. PROPERTY MANAGEMENT:
1. Property Supervisor's Monthly Report: Mr. Pollock reported that staff was in summer
mode and busy cleaning up and patrolling the beaches and properties seven days a week. Former
problem areas such as the garbage at Cisco Beach had been address by taking away the garbage
cans and making it a take in/take out property. Mr. Pollock said with a few exceptions the public
was being respectful and some of the regular beach goers were helping to police the area. Mr.
Savetsky reported the staff would be meeting soon to plan fall and winter projects, with increasing
beach parking areas high on the agenda. Commissioner Paterson asked staff to trim the Cherry
trees hanging into the road at the corner of Somerset and Hummock Pond Roads and
Commissioner Reinhard said several property entrances needed sight lines trimmed for the safety
of bikers and walkers. All Commissioners agreed the properties looked great and commended staff
on a job well done.
2. Petrel Landing — Sign Update: Commissioner Paterson reported attending four meetings
of the Historic District Commission's (HDC) signs committee. At the last meeting attended he
reported a negative opinion from one member with the other three still undecided. Commissioner
Paterson will continue with the application for the stone marker and report back when progress is
made.
3. Bachman Property — Lease Extension Request: Chairman Stackpole presented a request
from Michael Bachman to extend his stay in the back house as he needed more time to move.
Further, he presented a list of annual expenses Mr. Bachman had been paying to live in the house.
After some discussion it was the consensus of the Commission to grant an extension with the terms
to be VOTED at the next meeting.
4. Gardner Property — Use Request: Mr. Savetsky presented a request from Victor Brandon
Corporation to use the Gardner Property to stockpile loam and root stock to be screened and reused
in the construction of the Hummock Pond Road bike path project. Mr. Savetsky presented an aerial
of the property and pointed out it was very popular property with the public and turning it into an
industrial site even for a short time would not only damage the property but may be in violation of
the Land Bank Act. After much discussion, it was the consensus of the Commission to deny the
request.
5. Lily Pond Property — Wedding Ceremony Request: Mr. Savetsky read a request from
Kate Pelletier and Chris Andrews to hold their wedding ceremony on June 23, 2013 at the Lily
Pond Property, with 90 guest, a half hour ceremony, live acoustic music for one hour, 20 chairs, a
Page 5
Land Bank Commission
August 14, 2012
shuttle bus and /or walking from town encouraged to alleviate parking issues. After some
discussion, upon a motion made and duly seconded, it was unanimously VOTED to approve the
request.
6. Codfish Park —Use Request: Mr. Save Zk MreSavetdsky recommended denying Flavor for
a catered dinner for 30 people on August 30, 201
request as there was inadequate parking for a party that size and many neighbors in close proximity
who may be disturbed by the event. After some discussion it was the consensus of the Commission
to deny the request at that location.
7. Miacomet Golf Course/ Sconset Golf — Use Request: Mr. Savetsky presented a request
from golf professional Phillip Truono to allow the Nantucket High School golf team to play at the
two courses free of charge in preparation for the upcoming season with play at Miacomet taking
place after 6 p.m. and Sconset at available tee times, until the official team practices commence on
September 4, 2012. Upon a motion made and duly seconded, it was unanimously VOTED to
approve the request.
8. Miacomet Golf Club — Management Contract Renewal: After some discussion
Commissioner Gardner made a motion to extend the contract between Nantucket Golf Management
and the Nantucket Islands Land Bank Commission for a period of four (4) years to expire on
December 31, 2016. For each contract the
the New management
England Region by the Massachusetts
Consumer Price Index (CPI) as determined for
Department of Labor and Industry with an additional 1 percent for the Nantucket factor. All other
provisions of the contract shall remain in place. After the motion was duly seconded, it was
VOTED three to two to renew the contract as recommended in the motion, with Commissioners
Bartlett and Paterson opposed.
9. Sconset Golf Club Management — Discussion: Commissioner Gardner made a motion
that an addendum to the current contract between Nantucket Golf Management and the Nantucket
Islands Land Bank Commission for the management of Miacomet Golf Course be negotiated
between Nantucket Golf Management and the Nantucket Islands Land Bank Commission for the
operation and management of the Sconset Golf Course. After some discussion, the motion was
duly seconded, it was unanimously VOTED to authorize the Executive Director to negotiate the
addendum to the current contract.
10. Miacomet Golf Club — Management Contract Renewal Amendment to Vote: After
much discussion, a motion was made and duly seconded to amend the motion to renew the contract
between Nantucket Islands Land Bank and Nantucket Golf Management, Inc. to have the annual
contract amount still based on the CPI as voted, but subject to a performance review for all
subsequent years of the contract with all other an provisions VOTED contract remaining i
the voters place. Upon
the motion made and duly seconded, it was unanimously
ADJOURNMENT: Upon a motion made and duly seconded, it was VOTED to adjourn at 6:47 p.m.
Land Bank Commission
August 14, 2012
Attested to:
Accepted, Approved, and Released by the VOTE
of the Commission this 28th day of August, 2012.
John J. S ac po , Chair an
Page 6
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DOCUMENTS AND EXHIBITS
Nantucket Land Bank Commission
Regular Meeting of August 14, 2012
1. Petrel Landing bulk - head /dock plans
2. Maintenance Shop working plans
3. Photographs of 5 -bay cold storage building
4. "M" Exemption Payments Received — Release of Liens (see transfer business for
record nos.)
5. Letter from Attorney Reade regarding - No. 30969 Caleb N. Cressman, II
6. Monthly Transfer Report — July 2012
7. Monthly Transfer Statistics and Graph Calendar Year
8. Check Warrant Summary and Warrant Authorization dated August 14, 2012
9. Warrant — 2012 Series A Semi Annual Bond Payment
10. Email with details of a gift of stock
11. List of household expenses from Michael Bachman
12. Letter from Victor - Brandon Corp requesting the use of the Gardner Property
13. Lily Pond — Wedding Ceremony request from Pelletier /Andrews
14. Email requesting Nantucket High School Golf Team — Free Tee Times
TRANSFER BUSINESS
Nantucket Land Bank Commission
Regular Meeting of August 14, 2012
1. July 2012 Transfers —Record Nos. 32818 through 32891:
2. Transfer Update:
a. Payment Received — Release of Liens:
No. 29912 Catherine A. Kinsella
No, 30667 Scott P. Allan and David Hoggard
No. 30969 Caleb N. Cressman, II