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HomeMy WebLinkAbout2012-6-12AGENDA Nantucket Land Bank Commission Regular Meeting of June 12, 2012 Land Bank Meeting Room, 22 Broad Street Nantucket, Massachusetts CALL TO ORDER: 4:00 P.M. z _ti A. CITIZEN BUSINESS /ANNOUNCEMENTS � C c z B. EXECUTIVE SESSION m � ry rn n rn 1. Real Estate Acquisition C) � .0 C. MINUTES OF THE REGULAR MEETING OF MAY 22, 2012 z rrn r- rn co D. TRANSFER BUSINESS E. FINANCIAL BUSINESS 1. Monthly Transfer Statistics 2. Warrant Authorization — Cash Disbursements F. REGULAR BUSINESS 1. Seal Abatement Coalition Presentation 2. Public Hearing Rescheduling — June 29, 2012 3. Remote Participation Policy — Regulations Update G. PROPERTY MANAGEMENT 1. Sconset Golf Course — Citizen Request 2. Miacomet Golf Course — Capital Improvement Committee Formation 3. July 4th Beach Management — Participation in Town Management Effort 4. Beach Event Fee - Policy Discussion 5. Ladies Beach - Use Requests 6. Burchell /Appleton Road — Agricultural Use Discussion 7. 15 North Liberty Street — Blair House Disposition H. PERSONNEL MANAGEMENT 1. Annual Employee Compensation/COLA Review 2. Resource Planner /Ecologist — Annual Review 3. Assistant Property Manager — Annual Review ADJOURNMENT MINUTES Nantucket Land Bank Commission Regular Meeting of June 12, 2012 Land Bank Meeting Room, 22 Broad Street Nantucket, Massachusetts CALL TO ORDER: 4:01 p.m. PRESENT: Bartlett, Gardner, Paterson, Reinhard, Stackpole. STAFF PRESENT: Eric Savetsky, Executive Director; Jesse Bell, Administrator /Fiscal Officer; Susan Campese, Assistant Administrator; Bruce Perry, Ecologist /Resource Planner. Citizen, Judy Zurheide and abutter to Mizzenmast property, Jude Perkins were also present at call to order. A. CITIZEN BUSINESS /ANNOUNCEMENTS: None. B. PROPERTY MANAGEMENT: 1. `Sconset Golf Course — Citizen Request: Citizen Judy Zurheide requested permission to organize a small group of interested citizens to research the history of the golf course and potentially focus on the building restoration projects, as well as explore other ideas such as expanding the golfing season and other off - season uses, such as walking, birding and skiing, while making sure the course and clubhouse simplicity and charm are maintained. The Commission welcomed any efforts devoted to historical research and asked Mr. Savetsky to assist Ms. Zurheide in creating a more defined mission statement for the group and come back to the Commission for final approval. Ms. Zurheide departed the meeting at 4:17 p. m. 2. Burchell /Appleton Road — Agricultural Use Discussion: Mr. Savetsky reported that Daniel Baird had decided to cease his organic potato farming operation on the property, due to his concern that the Land Bank was receiving too many complaints from area residents. However, Mr. Savetsky indicated that Sustainable Nantucket was interested in continuing the project, as Mr. Baird had spent 2 years of his time and approximately $15,000 of his own money improving the soil. Additionally, the Commission was informed that a second cease and desist order from the zoning enforcement officer had been received regarding accessing the property from Appleton Road, and Mr. Savetsky affirmed that initial research did seem to indicate that the Land Bank's only legal access to the property was through Mizzenmast Road. Ms. Perkins stated that her main issue was the access and wear and tear caused by the machinery on a private, narrow, dirt road, and more generally in her view, that this was an inappropriate location for such a project. It was the consensus of the Commission to wait for a proposal from Sustainable Nantucket before addressing the access issue and /or continued agricultural use of the property. Land Bank Commission Page 2 June 12, 2012 Ms. Perkins and Mr. Perry departed the meeting at 4: 30 p. m. C. EXECUTIVE SESSION: Upon a motion made and duly seconded, it was unanimously VOTED to go into executive session to discuss the purchase, exchange, lease or value of real property. Each member was polled individually. All members voted yes. The Chairman declared that discussion of these matters in open session may be detrimental to the Land Bank's negotiating position and that the Commission would reconvene into regular session following executive session. RETURN TO OPEN SESSION Bruce Perry, Resource Planner /Ecologist; Crocker Snow, Muskeget property owner; Peter Krogh and Peter Howell, members of the Seal Abatement Coalition entered the meeting at 5:09 p. m. D. REGULAR BUSINESS: 1. Seal Abatement Coalition (SAC) Presentation: Members of the Seal Abatement Coalition were in attendance to present their concerns with regard to the burgeoning gray seal populations on Nantucket, Tuckernuck and Muskeget islands and requested the Land Bank's public support of their mission. The group indicated they were exploring ways to seek an exception to the Marine Mammal Protection Act in order to achieve their goals. The Commission was. receptive to their presentation and Mr. Savetsky suggested that the Commission seek alternative points of view as part of their consideration of the issue. The Commission agreed to take the SAC's request under advisement. Mr. Crocker, Mr. Krogh and Mr. Howell departed the meeting at 5:43 p. m. E. APPROVAL OF MINUTES: Upon a motion made and duly seconded, it was unanimously VOTED to accept, approve and release the regular session minutes of May 22, 2012, as written. F. TRANSFER BUSINESS: 1. May 2012 Transfers — Record Nos. 32630 through 32724: The Commission reviewed transfers for the period of May 1, 2012 through May 31, 2012. a. Current "M" Exemptions and Liens: The Commission authorized the placing of a lien against the following property as a result of the purchasers claiming the "M" exemption as first - time buyers of real property. No. 32633 Mac Davis (recorded lot) No. 32633 Mac Davis (registered lot) No. 32647 Jennifer Hudson and Neil Hudson No. 32653 Tessa B. Cressman No. 32710 Andrew K. Viselli and Jill H. Viselli No. 32723 Seth Kearns Land Bank Commission June 12, 2012 2. Transfer Update: Page 3 a. Five -Year Ownership Non - Compliance /Request for Hearing —No. 30969 Caleb N. Cressman, II: In response to the Commission's Notice of Assessment dated May 23, 2012, Ms. Bell reported on receiving a hearing request from Arthur I. Reade, attorney for the purchaser, and asked the Commission for approval to schedule the transfer hearing on June 26, 2012. Upon a motion made and duly seconded, it was unanimously VOTED to schedule a hearing at the next regular meeting on June 26, 2012 and asked staff to inform Mr. Reade of the date. G. FINANCIAL BUSINESS: 1. Monthly Transfer Statistics: Monthly transfer statistics reports comparing fiscal years 2011 and 2012 through May 2012 were presented to the Commission. 2. Warrant Authorization — Cash Disbursements: Upon a motion made and duly seconded, it was VOTED to execute the June 12, 2012 warrant document in the amount of $146,093.22 to be provided to the county treasurer. 3. Annual Financial Audit — Update: Ms. Bell informed the Commission that staff was already busy preparing documents for the auditors. 4. Public Records Request — Update: Ms. Bell reported receiving and fulfilling an extensive public records request from Nutter, McClennan & Fish, LLP for copies of: 1) all documents and correspondence concerning any application or other request by the Land Bank for approval or authorization to maintain or construct ramps, floats, mooring piles, or docks at the property at 22 Tennessee Avenue or Petrel Landing; and 2) documents and correspondence concerning any plans for future use or development of Petrel Landing. H. REGULAR BUSINESS: 1. Public Hearing Rescheduling — June 29, 2012: Ms. Bell reminded the Commission that due to missing the advertising deadline in the paper, the hearing to consider public comments on revisions to the Land Bank forms needed to be rescheduled. Upon a motion made and duly seconded, the Commission VOTED to reschedule the hearing for Friday, June 29, 2012 at 3:00 p.m., and asked staff to post the meeting accordingly. 2. Remote Participation Policy — Regulation Update: Mr. Savetsky reported that the Attorney General's office had released a revision to the law that allowed more discretion for remote participation policies, such as limiting the number of times used per year. I. PROPERTY MANAGEMENT: 1. Miacomet Golf Course — Capital Improvement Committee Formation: Chairman Stackpole asked the Commission to affirm, by formal vote, the formation of a capital improvements subcommittee for Miacomet Golf Course. After some discussion, upon a motion Land Bank Commission Page 4 June 12, 2012 made and duly seconded, it was unanimously VOTED to have Commissioners Gardner and Paterson serve on the capital improvements subcommittee for Miacomet Golf. The Commission also discussed setting up a committee for post- acquisition planning of the Wood property, however no action was taken. 2. Regular Golf Meetings — Discussion: Commissioner Gardner recommended adding regularly scheduled golf meetings to discuss both Miacomet and `Sconset Golf. After some discussion, it was decided to have the capital improvements subcommittee make a recommendation on time and frequency of such meetings to the Commission. 3. July 4th Beach Management — Participation in Town Management Effort: Mr. Savetsky relayed a request from the Police Department and Emergency Management Director, Dave Fronzuto, seeking permission to access and control crowds on Land Bank beaches due to the anticipated large parties during the week of June 30th — July 7th. Additionally, the Town asked to add two more portable toilets to 40th Pole and a roll off dumpster in the parking lot, and requested dse of the Land Bank's UTV to patrol Nobadeer Beach. Mr. Perry also offered to drive the Land Bank's tractor for keg and garbage pick -up if needed. After some discussion, upon a motion made and duly seconded, the Commission VOTED to grant all of the Town's aforementioned requests related to management of Land Bank beaches during the week of June 30th — July 7tn 4. Wood Property /Warren's Landing Road: Chairman Stackpole asked staff to request permission from the Town to start managing the property in anticipation of owning the property in the future. It was determined to have Mr. Perry speak with the Conservation Commission about fixing the road, creating turn outs and brush cutting, as an act of good will in hopeful anticipation of owning the property in the near future. 5. Paving Aprons — Discussion: Mr. Perry informed the Commission three aprons had been procured through the Town's paving contract and installed at Hinsdale Park, Gardner property and Sanford Farm. 6. Beach Event Fee — Policy Discussion: After consultation with Land Bank counsel, Valerie Swett, Mr. Savetsky recommended that the Commission adopt a use fee for beach events, similar to the Town's permit fees, for events organized by commercial event planners. Additionally, Mr. Savetsky asked for guidance in approving amount of events per week, size and timing. After some discussion, upon a motion made and duly seconded, it was unanimously VOTED to charge a $100 property use fee for events held on Land Bank properties. As for guidance, the Commission requested that the Director continue to use his discretion in approving beach events, and to the extent that there are events that he is uncomfortable with approving, that they be held for consideration and approval by the Commission. 7. 15 North Liberty Street — Blair House Disposition: Mr. Savetsky requested that the Commission formally declare the Blair House as surplus property available for disposal and recommended the use of the Request for Proposals (RFP) process to allow the Commission to consider land as well as price proposals in disposing of the property. Upon a motion made and duly seconded, it was unanimously VOTED to declare 15 North Liberty Street as surplus property and Land Bank Commission Page 5 June 12, 2012 further, that it was necessary to use an RIP process in order to consider both land and price proposals. 8. Lamb House /36 Wauwinet Road — Update: Mr. Perry reported that the house had been moved off the property and the foundation hole filled, indicating that Land Bank staff still needed to top dress the site, relocate the parking area and do some additional brush cutting to open up the views to Polpis Harbor. 9. 30B Washington Street — House Removal Update: Mr. Perry informed the Commission that the building was scheduled to be moved to Mr. Bartkowiak's property on June 15th with special permission received from the Selectmen's office for the date. Mr. Savetsky reported that in order to expedite the move before summer, he approved the expenditure of a $5,000 deposit to the moving company. 10. Invasive Species Removal — Update: Mr. Perry reported progress on the removal of Phragmites and Japanese Knotweed on the railroad bed at the Consue Springs, Reis and Peterson properties. J. PERSONNEL MATTERS: 1. Annual Compensation/COLA Discussion: The Director presented a spreadsheet summarizing current compensation for the Land Bank's salaried employees. Mr. Savetsky, Ms. Bell, Ms. Campese and Mr. Perry voluntarily left the meeting at 6: 38 p.m. After a discussion, upon a motion made and duly seconded, it was unanimously VOTED to approve the following salary increases and longevity payments, subject to a favorable performance evaluation by the Director: Edward Boynton $64,994 (raise to be determined on October 25, 2012) Robert Earley $73,426 to $77,097 (5% increase), effective May 19, 2012 Jeffrey Pollock $84,849 to $89,940 (6% increase), effective August 4, 2012 Bruce Perry $91,903 (no salary increase); 4% lump sum longevity payment, effective May 28, 2012 Jesse Bell $74,434 to $78,900 (6% increase), effective July 1, 2012 Eric Savetsky $120,278 (no salary increase); 4% lump sum longevity payment, effective August 4, 2012 Brian Paonessa $27 /hour to $28 /hour effective June 18, 2012 Susan Campese $30 /hour to $31.50 /hour effective September 1, 2012 Land Bank Commission June 12, 2012 Page 6 The Commission authorized the Director to execute Personnel Change Forms to be provided to the county treasurer. ADJOURNMENT: Attested to: Accepted, Approved, and Released by the VOTE of the Commission this 26th day of June, 2012. John J. S Lkp' dYe, Ch/irman )TED to adjourn at 6:58 p.m. MONTHLY TRANSFER STATISTICS FISCAL YEAR 2011 FY11 Total Exempt Taxable Total Gross Gross Revenue Month Transfers Transfers Transfers Value Value Taxable Received Jul -10 55 31 24 $26,038,861 $23,613,361 $476,267 Aug -10 64 36 28 $29,410,325 $26,700,825 $534,017 Sep -10 93 36 57 $150,939,438 $146,404,272 $2,936,085 Oct -10 104 53 51 $100,725,494 $96,991,400 $1,947,828 Nov -10 77 41 36 $61,023,719 $49,529,365 $990,587 Dec -10 141 78 63 $97,606,194 $93,574,944 $1,879,499 _ Jan -11 78 65 13 $21,162,865 $14,910,365 $298,207 Feb -11 62 39 23 $23,477,453 $21,996,953 $439,939 _ -11 63 39 24 $33,663,500 $31,223,500 $628,470 _Mar Apr -11 May-1 1 57 64 20 37 37 27 $40,311,309 $44,795,7051 $39,448,100 $39,482,7057 _ $788,962 $799,654 Jun -11 65 30 35 $72,953,340 $64,374,340 $1,287,487 THRU MAY 11 Average 858 77 475 42 383 35 $629,154,864 $58,509,017 $583,875,790 $54,020,844 $11,719,516 $1,083,917 Low 55 20 13 $21,162,865 $14,910,365 _ $298,207 High 141 78 63 $150,939,438 $146,404,272 $2,936,085 MONTHLY TRANSFER STATISTICS FISCAL YEAR 2012 FY12 Total Exempt Taxable Total Gross Gross Revenue __ Month Transfers Transfers Transfers Value Value Taxable Received Jul -11 76 54 22 $25,749,264 $24,643,0001 Aug -11 75 43 32 $49,340,375 $47,072,751 1 $941,455 -11 94 43 51 $74,154,881 $71,949,006 $1,438,980 _Sep Oct -11 78 44 34 $56,393,735 $55,156,9351 $1,103,139 -11 100 65 35 $66,300,685 $62,595,685 $1,251,914 _Nov Dec -11 136 89 47 $54,529,358 $50,656,462 $1,021,129 Jan -12 63 40 23 $22,737,132 $22,395,132 $447,903 Feb -12 71 35 36 $43,728,802 $43,055,537 $861,111 _ Mar -12 79 47 32 $34,458,370 $30,543,200 $610,864 Apr -12 May-12 171 95 44 47 127 48 $50,851,251 1 $85,339,814 $47,713,751 $64,058,031 $954,275 $1,281,161 Jun -12 THRU MAY 12 Average 1,038 94 551 50 487 44 $563,583,667 $51,2341879 $519,839,490 $47,258,135 $10,404,790 $945,890 Low 63 35 22 $22,737,132 $22,395,132, $447,903 _ High 171 89 127 $85,339,814 $71,949,006 $1,438,980 MONTHLY (UNAUDITED) DOCUMENTS AND EXHIBITS Nantucket Land Bank Commission Regular Meeting of June 12, 2012 1. `Sconset Golf — Citizen's group proposal and picture 2. Jude Perkins — Letter to Town re: Appleton Road Property 3. Seal Abatement Coalition Information Packet 4. Monthly Transfer Report — May 2012 5. "M" Exemption Lien (see transfer business for record no.) 6. "M" Exemption — Five -Year Ownership Non - Compliance /Request for Hearing (see transfer business for record no.) 7. Monthly Transfer Statistics and Graph 8. Check Warrant Summary and Warrant Authorization dated June 12, 2012 9. Annual Employee Compensation Schedule TRANSFER BUSINESS Nantucket Land Bank Commission Regular Meeting of June 12, 2012 1. May 2012 Transfers —Record Nos. 32630 through 32724: a. Current "M" Exemptions: No. 32633 Mac Davis (recorded lot) No. 32633 Mac Davis (registered lot) No. 32647 Jennifer Hudson and Neil Hudson No. 32653 Tessa B. Cressman No. 32710 Andrew K. Viselli and Jill H. Viselli No. 32723 Seth Kearns 2. Transfer Update: a. Five -Year Ownership Non- Compliance/Notice of Assessment — Request for Hearing: No. 30969 Caleb N. Cressman, I1