HomeMy WebLinkAbout2012-3-27AGENDA
Nantucket Land Bank Commission h,
Regular Meeting of March 27, 2012 n
Land Bank Meeting Room, 22 Broad Street
Nantucket, Massachusetts o
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CALL TO ORDER: 4:00 P.M. co
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A. CITIZEN BUSINESS /ANNOUNCEMENTS o
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B. EXECUTIVE SESSION
1. Approval of Executive Session Minutes
2. Real Estate Acquisition
C. PROPERTY MANAGEMENT
1. Miacomet Golf Course — Manager's Monthly Review
D. MINUTES OF THE REGULAR MEETING OF MARCH 13, 2012
E. TRANSFER BUSINESS
F. FINANCIAL BUSINESS
1. Monthly Financial Report
2. Warrant Authorization — Cash Disbursements
G. REGULAR BUSINESS
1. Station Street Area Right of Ways - Town "Yard Sale" Discussion
2. Annual Town Meeting — Article Discussion
H. PROPERTY MANAGEMENT
1. Maintenance Facility /125 Somerset Road — Construction Update
2. Petrel Landing/l7 Commercial Street Use Request
3. Craig Property /Polpis Harbor Road — Use Discussion
4. Gaillard /Glowacki — Union & Orange Street — Director's Update
5. Prescribed Burn Program — Airport Cooperation Request
6. Blair House /15 N. Liberty St. — ANR Plan Approval
ADJOURNMENT
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MINUTES
Nantucket Land Bank Commission
- Regular Meeting of March 27, 2012
Land Bank Meeting Room, 22 Broad Street
Nantucket, Massachusetts
CALL TO ORDER: 4:04 p.m.
PRESENT: Gardner, Paterson, Reinhard, Stackpole. ABSENT: Bartlett.
STAFF PRESENT: Eric Savetsky, Executive Director; Jesse Bell, Administrator /Fiscal Officer;
Susan Campese, Assistant Administrator; Bruce Perry, Resource Planner /Ecologist.
Citizen Ron Shepherd was also present at call to order.
A. Citizen Business /Announcements:
1. Illegal Dumping /Polpis Harbor — Discussion: Mr. Shepherd informed the Commission
that someone had dumped a truckload of sand on the beach at the end of Polpis Harbor Road, just
below the high water mark and it was causing vehicles launching boats to become stuck in the soft
sand. Chairman Stackpole thanked Mr. Shepherd for the information and asked Mr. Perry to look
into the matter.
Mr. Shepherd and Mr. Perry left the meeting at 4:10 p. m.
B. EXECUTIVE SESSION: Upon a motion made and duly seconded, it was unanimously VOTED
to go into executive session in order to discuss the purchase, exchange, lease or value of real
property, and review and approve executive session minutes. Each member was polled individually.
All members voted yes. The Chairman declared that discussion of these matters in open session
may be detrimental to the Land Bank's negotiating position and that the Commission would
reconvene in regular session following executive session.
RETURN TO OPEN SESSION
Resource Planner /Ecologist, Bruce Perry; Miacomet Golf General Manager, Alan Costa; and
Miacomet Golf Course Superintendent, Sean Oberly entered the meeting at 4:29 p.m.
Commissioner Bartlett entered the meeting remotely via speakerphone at 4:29 p.m., after the
Chairman determined that his physical attendance at the meeting was unreasonably difficult due to
the factor of geographic distance.
Land Bank Commission
March 27, 2012
C. PROPERTY MANAGEMENT:
1. Miacomet Golf Club:
Page 2
a. Financial Report: The Commission reviewed the balance sheet and profit and loss
comparison through February 29, 2012, as well as the credit card statement and check register for
February 2012, which were previously provided by electronic correspondence.
b. Clubhouse Roof — Discussion: Mr. Costa presented an estimate for labor to replace
a portion of the roof and sidewall shingles of the clubhouse from Kevin Ryan for $3,800, with
materials provided by Miacomet Golf. After some discussion, upon a motion made and duly
seconded, it was unanimously VOTED to approve the work, as proposed.
c. Clubhouse Patio Awning — Update: Mr. Costa reported that the new awning was
currently being made by Cape Cod Retractable Awning after the materials and attachment methods
were approved by management.
d. Event Request — Nantucket AIDS Network Fundraiser: Mr. Costa presented a
request from Nathan Coe to hold a golf tournament fundraiser on June 2, 2012 at 1:30 p.m. to
benefit Nantucket AIDS Network. Mr. Costa suggested charging $85 /per player for the round and
cart. Mr. Costa stated that he did not anticipate any interruption of play for members or the public,
given the time of year and proposed time of day. Upon a motion was made and duly seconded, it
was unanimously VOTED to approve the request, as presented.
e. Agility Golf Contract — Discussion: Mr. Costa suggested postponing any
discussion on the Agility Golf contract until the next meeting as Phil Truono would be on island and
available to answer questions. In preparation for the discussion, Mr. Costa indicated that he would
forward the proposed contract to the Commission via email prior to the next meeting.
f. Elevating Tee Boxes and Additional Tees — Discussion: Mr. Oberly presented
plans and photographs of the existing tee boxes on the 11th, 141i and 181' holes, and requested
approval to move forward with obtaining estimates to elevate the tees on 14 and 18 to allow a clear
view of the hazards and to add additional longer tees to the three holes in order to reach the course
length of 7,000 feet which is a standard sought by elite golfers and golf associations for tournament
venues. Mr. Savetsky and Mr. Perry cautioned that adding the tees would require a modification of
the existing permit and would therefore require at least one growing season for plant cataloging and
additional mitigation. After much discussion, the Commission asked Mr. Perry to view the sites and
requested that Mr. Oberly obtain one estimate for raising the tees and a separate estimate for
creating new tees, for price comparison.
Mr. Costa and Mr. Oberly left the meeting at S: 48 p.m.
Commissioner Bartlett left the meeting (via speaker phone) at 5:48 p.m.
D. APPROVAL OF MINUTES: Upon a motion made and duly seconded, it was VOTED to accept,
Land Bank Commission Page 3
March 27, 2012
approve and release the regular session minutes of March 13, 2012, as written.
E. TRANSFER BUSINESS:
1. "M" Exemption Update:
a. Five -Year Domicile and Ownership Compliance — Release of Liens: Upon a
motion made and duly seconded, it was VOTED to authorize the issuance of a Release of Lien for
each of the following transfers as a result of the purchasers fulfilling all of the requirements of
Section 12, subsection ( -m -):
No. 27799 Merci Mere Nominee Trust
No. 26835 Jesus A. Partida and Jorene H. Partida
No. 27842 Gretchen S. Buchmann and Aaron J. Hull
2. Transfer Update:
a. Additional Information Required: The Commission asked staff to request
additional information on the following transfers:
No. 32466 Catherine E. Conte
No. 32467 Catherine E. Conte
b. Unreported Transfer of Membership Interest — Bluefin Partners, LLC: Ms. Bell reported
that confidential documentation submitted in connection with a recent transfer from Bluefin Partners,
LLC to the Ellen's Way Homeowner's Association had revealed several unreported transfers of
membership interests within the selling entity ( Bluefin) which were never reported to the Land Bank.
After some discussion, upon a motion made and duly seconded, it was unanimously VOTED to authorize
Ms. Bell to investigate the matter further.
c. Unreported Transfer of Beneficial Interest — 29 Bosworth Road Real Estate Trust: Ms.
Bell explained that upon a routine follow -up of registry indices from February, there were strong
indications by several recorded documents that there was a change in beneficial interest of the above -
referenced trust, with no filing at the Land Bank. Ms. Bell reported on sending an initial inquiry letter to
the Trustee, having received no response to date. Upon a motion made and duly seconded, it was
unanimously VOTED to have Ms. Bell write additional letters to the Trust and its' attorney.
3. Five -Year Domicile and Ownership Non - Compliance /Collection Update — No. 24330
Simon Clarke and Trevor Lincoln: Ms. Bell provided an update on the above - referenced collection
matter, reporting that international service of the complaint had been achieved on Mr. Lincoln,
however Land Bank counsel was still awaiting confirmation of service to Mr. Clarke.
F. FINANCIAL BUSINESS:
1. Monthly Financial Report: The Commission accepted the February 2012 financial report
Land Bank Commission Page 4
March 27, 2012
including the balance sheet and income statement previously provided by electronic
correspondence.
2. Warrant Authorization — Cash Disbursements: Upon a motion made and duly seconded, it
was VOTED to execute the March 27, 2012 warrant document in the amount of $143,385.62 to be
provided to the county treasurer.
G. REGULAR BUSINESS:
1. Station Street Area Right of Ways — Town "Yard Sale" Discussion: Mr. Savetsky
explained that as part of the Town's plan to eliminate paper roads, the Town may donate or give the
Land Bank the opportunity to purchase some yard sale pieces that represent half of the road abutting
Land Bank property in Surfside. To that end, the Commissioners authorized the expenditure of
$4,850 in the March 27, 2012 cash disbursement warrant for survey work to delineate the lots
abutting Land Bank properties.
2. Annual Town Meeting — Article Discussion:
a. Miacomet Park — Paper Roads Taking: Mr. Savetsky made the Commission aware
of Toby Leske's (a nearby property owner) opposition to the taking of the paper roads in Miacomet
Park. In an effort to mitigate Mr. Leske's concerns, Mr. Savetsky met with Planning Director,
Andrew Vorce, who recommended leaving a few of the roads out of the taking, which would allow
continued access to the owner's properties and not impact future management plans for the
property.
b. Wood Property /55 Warren's Landing Road: Mr. Savetsky recounted a meeting
with citizen Bam Lafarge who was concerned the Land Bank would "gussie -up" the property if we
acquired the Town's Wood property from the Conservation Commission. Mr. Savetsky explained to
Mr. Lafarge that the Land Bank's only intention was to promote public use of the property by
cleaning it up and maintaining it on a regular basis. Commissioner Reinhard also reported that he
was requested to attend this week's Conservation Commission meeting to answer questions about
the Land Bank's intentions regarding the Wood property.
H. PROPERTY MANAGEMENT:
1. Maintenance Facility/ 125 Somerset Road — Construction Update: Mr. Perry reported the
site for the five -bay garage had been excavated and the footings forms were being built. He
anticipated the project would be complete in mid -July.
2. Petrel Landing/ 17 Commercial Street — Use Requests:
a. Use Request: Upon a motion made and duly seconded, it was unanimously
VOTED to approve a request presented by Chairman Stackpole to use the property for installation
of the Figawi V.I.P. Tent on Memorial Day Weekend 2012.
Land Bank Commission
March 27, 2012
Page 5
b. Use Request: Chairman Stackpole, acting as a representative of Harbor Fuel
Corporation, requested permission to use Petrel Landing as harbor access for putting booms in the
water for the purpose of surprise inspections or in the event of fuel spill emergencies. Upon a
motion made and duly seconded, the Commission VOTED to approve the request, with Chairman
Stackpole abstaining.
3. Craig Property /Polpis Harbor Road: Mr. Savetsky reported that Nantucket Community
Sailing had contacted him about the possibility of using the Craig property for their shed and
launching area for their youth sailing program. He further explained that initial plans to move their
shed from its current location in Polpis to the Town's property on the opposite side of the road had
met with strong opposition from various neighbors. Mr. Savetsky expressed concern with the
narrow width of the road to the Craig property and making sure one organization didn't monopolize
the property. As Nantucket Community Sailing's Board of Director's were still investigating
solutions, Mr. Savetsky indicated that he would report back to the Commission if and when a
formal request was made.
4. Gaillard /Glowacki — Union and Orange Street — Director's Update: Mr. Savetsky told the
Commission he spoke with DPW Director Kara Buzanoski, who was apologetic about having the
test well installed without gaining permission from the Land Bank. Additionally, she assured Mr.
Savetsky that the well would be gone in two months.
5. Prescribed Burn Program — Airport Cooperation Request: Mr. Savetsky and Mr. Perry
reported on a group meeting with Jeff Marks, Bill McGrath and Peggy Fantozzi working on behalf
of the airport, who requested labor and equipment for a prescribed burn of 176 acres on FAA land
in Madequecham. Mr. Savetsky suggested that cooperating with the airport on their burns could be
beneficial, so long as the relationship was reciprocal.
6. Blair House /15 N. Liberty St. — ANR Plan Approval: Mr. Perry presented the ANR plan
being submitted to the Planning Board to create a separate lot for the Blair house, which the Land
Bank is now authorized to sell. Mr. Savetsky reported that he was currently working on the Request
for Proposals (RFP) to sell or swap the property.
7. Massassoit Bridge — Discussion: Commissioner Reinhard asked property management
staff to look into permitting and costs to build a cantilevered dock for fishing, crabbing, etc., for the
public on Land Bank land to keep the activity off the bridge.
8. Fair Street Park — Tree Work: Mr. Savetsky informed the Commission that Jeff Pollock
and Rob Earley had met with Dale Gary of the Department of Public Works (DPW) to view the
large tree on the corner of the Fair Street Park. All agreed that the tree was a hazard and that the
DPW staff should remove it. Staff suggested replacing it with a large Elm or Zelcova.
Land Bank Commission
March 27, 2012
ADJOURNMENT: U
Attested to:
Page 6
duly seconded, it was VOTED to adjourn at 6:28 p.m.
Accepted, Approved, and Released by the VOTE
of the Commission this 10th day of April, 2012.
Robert L. Gardner, Vice Chairman
TRANSFER BUSINESS
Nantucket Land Bank Commission
Regular Meeting of March 27, 2012
1. "M" Exemption Update:
a. Five -Year Domicile and Ownership Compliance — Release of Liens:
No. 27799 Merci Mere Nominee Trust
No. 27835 Jesus A. Partida and Jorene H. Partida
No. 27842 Gretchen S. Buchmann and Aaron J. Hull
2. Transfer Update:
a. Additional Information Required:
No. 32466 Catherine E. Conte (14 Sleepy Hollow Road)
No. 32467 Catherine E. Conte (6 Sleepy Hollow Road)
b. Unreported Transfers of Beneficial Interest:
29 Bosworth Road Real Estate Trust (29 Bosworth Road)
Bluefin Partners, LLC (120 Miacomet Road)
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DOCUMENTS AND EXHIBITS
Nantucket Land Bank Commission
Regular Meeting of March 27, 2012
1. Miacomet Golf Club Financial Statements and Check Register (February 2012)
2. Miacomet Golf Club House roofing estimate
3. Miacomet Golf Course — Tee Box Plans and Photographs
4. "M" Exemption Update- Five -Year Domicile and Ownership Compliance/Release of Lien
(see transfer business for record nos.)
5. Additional Information Required — Confidential (see transfer business for record nos.)
6. Purchase Price Documentation Provided — Confidential (see transfer business for record no,)
7. Monthly Financials for February 2012 (Monthly Financial Statement, plus Balance
Sheet and Income Statement)
8. Check Warrant Summary and Warrant Authorization dated March 27, 2012
9. Map of Station Street "Yard Sale" parcels
10. Craig Property Inquiry from Nantucket Community Sailing
11. Blair House Plan