HomeMy WebLinkAbout2011-10-25MINUTES
Nantucket Land Bank Commission
Regular Meeting of October 25, 2011
Land Bank Meeting Room, 22 Broad Street
Nantucket, Massachusetts
CALL TO ORDER: 4:04 P.M.
PRESENT: Gardner, Paterson, Reinhard, Stackpole. ABSENT: Bartlett. i
STAFF PRESENT: Eric Savetsky, Executive Director; Susan Campese, Assistant Administtator.
A. CITIZEN BUSINESS /ANNOUCEMENTS: None.
B. EXECUTIVE SESSION: Upon a motion made and duly seconded, it was unanimously VOTED
to go into executive session in order to discuss the purchase, exchange, lease or value of real
property. Each member was polled individually. All members voted yes. The Chairman declared
that discussion of these matters in open session may be detrimental to the Land Bank's negotiating
position and that the Commission would reconvene into regular session following executive session.
RETURN TO OPEN SESSION
Resource Planner /Ecologist, Bruce Perry and Miacomet Golf Course Superintendent, Sean Oberly
entered the meeting at 4:31 p. m.
C. APPROVAL OF MINUTES: Upon a motion made and duly seconded, it was unanimously
VOTED to accept, approve and release the regular session minutes of October 11, 2011, as written.
D. PROPERTY MANAGEMENT:
1. Miacomet Golf Club — Monthly Manager's Update:
a. Financial Report: The Commission reviewed the balance sheet and profit and loss
comparison through September 30, 2011. Mr. Oberly pointed out that it was a busy month due to
favorable weather. The Commissioners reviewed and asked various questions about the check
register for September 2011.
Community Preservation Committee (CPC) Land Bank Designee, Ken Beaugrand entered the
meeting at 4:31 p.m.
b. Course Restroom — Discussion: Due to considerable delays and quality concerns
on the new restrooms, Commissioner Paterson asked for a vote to immediately cease all work and
suggested that the Commission should review all bills that had been paid on the project thus far.
After some discussion, upon a motion made and duly seconded, it was unanimously VOTED to
Land Bank Commission
October 25, 2011
Page 2
cease all work on the project except for labor and materials which had already been paid for, and to
compile all bills on the project for the Commission's review. Further, the Commission requested
that the buildings be drained and winterized and asked golf management staff to put together a
punch -list of remaining work needed to complete the project.
c. Neighbor Request — Discussion: Mr. Oberly presented a request from a neighbor
of the 7th hole to trim 3 to 6 feet off the trees along his property line, so he could enjoy views of the
course from his newly built second floor deck on his home on Farmview Drive. After a discussion,
the Commission requested that Mr. Perry and Mr. Oberly meet the neighbor, view the location and
come back to the Commission with a recommendation.
d. Request to Stake Back of Driving Range — Discussion: Mr. Oberly requested that
the Land Bank stake the areas at the end of the driving range so that he would know where it was
permissible to cut under our permit with Natural Heritage, as the area was beginning to see
encroachment by woody plants like huckleberry.
Mr. Oberly left the meeting at 5:04 p.m.
E. REGULAR BUSINESS:
1. Community Preservation Committee (CPC) — Review of Proposals: Mr. Beaugrand
presented thirteen proposals for Fiscal Year 2012 that were before the CPC for the Commission's
review and explained his reasoning for supporting or rejecting each proposal. The Commission
requested that in future years, the Land Bank designee should come to a Land Bank meeting for the
Commission's input prior to the CPC voting on proposals.
F. TRANSFER BUSINESS:
1. Transfer Update:
a. Purchase Price Documentation Provided — No. 31855 Stephen P. Mumblow:
Based upon the submission of the additional documentation in support of the stated purchase price,
the Commission found the above - referenced transfer to be in order.
b. Additional Information Provided — No. 31931 The Tristram's Group, Inc.: Based
upon the submission of additional information, the Commission found the above - referenced transfer
to be in order.
2. "M" Exemption Update:
a. Five -Year Domicile and Ownership Compliance — Releases of Liens: Upon a
motion made and duly seconded, it was VOTED to authorize the issuance of Releases of Liens for
the following transfers as a result of the purchasers fulfilling all of the requirements of Section 12,
subsection ( -m -):
No. 27353 Erica L. Valero
Land Bank Commission Page 3
October 25, 2011
No. 27371 Asta King
No. 27372 Tihomir I. Ivanov and Polia Ivanova
No. 27406 Christopher T. Grimes and Lilian C. Grimes
Nos. 27408 and 29735 Travis Lombardi and Adriene H. Lombardi
b. Five -Year Domicile Non- Compliance/Notice of Assessment — No. 27019 Mauro
Jose D. Ferreira: Ms. Campese reported that staff had been unable to determine during its routine, five -
year compliance check if Mr. Ferreira was actually domiciled at 47 Nobadeer Farm Road. In addition,
staff had sent numerous letters asking for explanation with no response. Based upon an apparent
failure to comply with the "actual domicile" requirement of the "M" exemption, upon a motion
made and duly seconded, it was unanimously VOTED to issue a Notice of Assessment for the
outstanding Land Bank fee plus penalty and accrued interest since the date of the transfer.
G. FINANCIAL BUSINESS:
1. Monthly Financial Report: The Commission accepted the September 2011 financial
report including the balance sheet and income statement previously provided by electronic
correspondence.
2. Warrant Authorization — Cash Disbursements: Upon a motion made and duly seconded,
it was VOTED to execute the October 25, 2011, warrant document in the amount of $40,953.74 to
be provided to the county treasurer.
H. PROPERTY MANAGEMENT:
1. Holdgate Property /50 Old South Road — Property Naming Discussion: Mr. Savetsky
suggested that it was time for the Commission to select a name for the property at 50 Old South
Road and proposed the name "Hinsdale Park ", due to its proximity to Hinsdale Road. After some
discussion, upon a motion made and duly seconded, it was unanimously VOTED to name the
property Hinsdale Park, as recommended by Mr. Savetsky and property management staff.
2. Barrett /Zissi Property /30 Washington Street — Planning Discussion:
a. Pursuant to the recommendations of the Land Bank's special counsel on matters
before the Historic District Commission (H.D.C.), Mr. Perry reported that a new application for
move on/move off would be submitted to the H.D.C., and Mr. and Mrs. Bartkowiak would be
present at the meeting to ask for permission to move the Lyman Perry building onto their property
on Somerset Road.
b. Mr. Perry informed the Commission that Lyman Perry, the former tenant at 30B
Washington Street had taken the fence, arbor and some plant material from the property upon
vacating the building. Mr. Perry indicated that he had been in contact with Lyman and was trying to
resolve the situation.
3. Head of Plains — Property Use Request: Mr. Savetsky presented a request from Richard
Land Bank Commission Page 4
October 25, 2011
Cooper asking for permission to allow him and a guest of his choice to use a portion of the property
for shooting. After some discussion, it was determined that the property was not appropriate for
shooting activities as it was heavily used by the public.
4. Miacomet Golf Course — Management RFP Update: Mr. Savetsky reminded the
Commission that the RFP deadline was November 10, 2011 and there had been several requests for
packets.
5. Controlled Burn Program — Airport Request: Mr. Savetsky presented a request from
Airport General Manager Al Peterson, asking for the Land Bank's assistance with a prescribed burn
on 50 acres of airport land. Mr. Peterson had emphasized that time was of the essence, as an
upcoming grant for lead testing would preclude any controlled burns on the property for at least one
year. The Commission agreed to assist with the burn, provided that it worked within staff's schedule
and the Land Bank was reimbursed for time spent away from Land Bank projects.
6. Somerset Farm Property — Farmhouse Maintenance: Mr. Perry requested authorization to
purchase three custom made exterior doors for the Marble Farmhouse with a price not to exceed
$3,450 as priced by Kyle Snell. Upon a motion made and duly seconded, it was unanimously
VOTED to approve the request.
ADJOURNMENT:
Attested to:
Accepted, Approved, and Released by VOTE
of the Commission this 81h day of November, 2011.
John J.
)TED to adjourn at 6:12 P.M.
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DOCUMENTS AND EXHIBITS
Nantucket Land Bank Commission
Regular Meeting of October 25, 2011
1. Miacomet Golf Course — September 2011 Financials and Check Register
2. Miacomet Golf Course — Photos for Neighbors request
3. Miacomet Golf Course — Photos for Driving Range staking request
4. Confidential additional information/documentation (see transfer business for
individual record no.)
5. Confidential purchase price documentation (see transfer business for individual
record no.)
6. Release of Liens for "M" compliant purchasers (see transfer business for record nos.)
7. Notice of Assessment (see transfer business for record no.)
8. Monthly Financials for September 2011 (Monthly Financial Statement, plus Balance
Sheet and Income Statement)
9. Check Warrant Summary and Warrant Authorization dated October 25, 2011
10. Head of Plains — Use Request
11. Custom Exterior Doors /Marble Farmhouse - Estimate
TRANSFER BUSINESS
Nantucket Land Bank Commission
Regular Meeting of October 25, 2011
1. Transfer Update:
a. Purchase Price Documentation Provided:
No. 31855 Stephen P. Mumblow
- Purchase Price $420,000 / Assessed Value $902,100 / 47% of Assessed Value
- Received fully- executed copy of Purchase and Sale Agreement
b. Additional Information Provided:
No. 31931 The Tristram's Group, Inc.
- Received signed Form 2, Part B (Seller's Affidavit)
2. "M" Exemption Update:
a. Five -Year Domicile and Ownership Compliance — Release of Liens:
No. 27353 Erica L. Valero
No. 27371 Asta King
No. 27372 Tihomir I. Ivanov and Polia Ivanova
No. 27406 Christopher T. Grimes and Lilian C. Grimes
Nos. 27408 and 29735 Travis Lombardi and Adriene H. Lombardi
b. Five -Year Domicile Non - Compliance — Notice of Assessment:
No. 27019 Mauro Jose D. Ferreira (47 Nobadeer Farm Road)
- Fee $ 8,000 / Penalty $2,000 / Interest $6,160.00
- Total outstanding balance due to date $16,160.00
AGENDA
Nantucket Land Bank Commission
Regular Meeting of October 25, 2011
Land Bank Meeting Room, 22 Broad Street
Nantucket, Massachusetts o
i
CALL TO ORDER: 4:00 P.M.
A. CITIZEN BUSINESS /ANNOUNCEMENTS
B. EXECUTIVE SESSION
C. MINUTES OF THE REGULAR MEETING OF OCTOBER 11, 2011
D. PROPERTY MANAGEMENT
1. Miacomet Golf Course — Manager's Monthly Review
E. TRANSFER BUSINESS
F. FINANCIAL BUSINESS
1. Monthly Financial Report
2, Warrant Authorization — Cash Disbursements
G. REGULAR BUSINESS
1. Community Preservation Committee — Review of Proposals
H. PROPERTY MANAGEMENT
1. Holdgate Property/ 50 Old South Road — Property Naming Discussion
2. Barrett /Zissi Property /30 Washington Sheet — Planning Discussion
3. Head of Plains — Property Use Request
4. Miacomet Golf Course — Management RFP Update
5. Controlled Burn Program — Airport Request
6. Somerset Farm Property -- Farmhouse Maintenance
ADJOURNMENT
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