HomeMy WebLinkAbout2011-9-27~~
AGENDA
Nantucket Land Bank Commission
Regular Meeting of September 27, 2011
Land Bank Meeting Room, 22 Broad Street
Nantucket, Massachusetts
CALL TO ORDER: 4:00 P.M.
A. CITIZEN BUSINESS/ANNOUNCEMENTS
0
B. EXECUTIVE SESSION `-~
C. MINUTES OF THE REGULAR MEETING OF SEPTEMBER 13, 2011 AND SPECI~L
MEETING OF SEPTEMBER 19, 2011
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D. PROPERTY MANAGEMENT
1. Miacomet Golf Course -Manager's Monthly Review
E. TRANSFER BUSINESS
F. FINANCIAL BUSINESS
1. Fiscal Year 2011 Financial Statements -Auditor's Review
2. Approval of FY 2011 Audited Financial Statements
3. Monthly Financial Report
4. Warrant Authorization -Cash Disbursements
G. PROPERTY MANAGEMENT
1. Muskeget Island Property -Use Request
2. Stone Property/45 Nonantum Avenue -Naming Request
3. Barrett/Zissi Property/30 Washington Street -Planning Discussion
4. Miacomet Golf Course -Management Discussion
ADJOURNMENT
MINUTES
Nantucket Land Bank Commission
Regular Meeting of September 27, 2011
Land Bank Meeting Room, 22 Broad Street
Nantucket, Massachusetts
PRESENT: Bartlett, Paterson, Reinhard. ABSENT: Gardner, Stackpole.
STAFF PRESENT: Eric Savetsky, Executive Director; Jesse Bell, Administrator/Fiscal Officer;
Susan Campese, Assistant Administrator.
Due to the absence of both the Chairman and Vice Chairman, upon a motion made and duly
seconded, it was unanimously VOTED to appoint Commissioner Bartlett as the acting Chairman
for the meeting.
A. CITIZENS BUSINESS/ANNOUNCEMENTS: None.
B. PROPERTY MANAGEMENT:
1. Carter Property/27 Quaise Road -Use Request: Commissioner Paterson presented a
request on behalf of the Nantucket Fire Department to use the Carter house for a few days of
training this fall; the drills would include some demolition and smoke canisters, but no fire.
Upon a motion made and duly seconded, the Commission VOTED to approve the request as
presented. Commissioner Paterson abstained.
C. EXECUTIVE SESSION: Upon a motion made and duly seconded, it was unanimously
VOTED to go into executive session in order to discuss the purchase, exchange, lease or value of
real property, and review and approve executive session minutes. Each member was polled
individually. All members voted yes. The Chairman declared that discussion of these matters in
open session may be detrimental to the Land Bank's negotiating position and that the
Commission would reconvene into regular session following executive session.
RETURN TO OPEN SESSION
Miacomet Golf General Manager, Alan Costa; Miacomet Golf Course Superintendent, Sean
Oberly, Miacomet Golf Director of Instruction, Phil Truono; Builder, Steve Boukus; Principal at
O'Connor & Drew, P. C., Kevin Carnes, C.P.A. entered the meeting at 4:28 p.m.
D. PROPERTY MANAGEMENT:
1. Miacomet Golf Course -Management Update:
a. Manager's Monthly Report -Financial Report: The Commission reviewed the
balance sheet and profit and loss comparison through August 2011, as well as the August 2011
check register. Mr. Costa pointed out that overall, August was a good month with the year to date
Land Bank Commission
September 27, 2011
Page 2
figures higher than last year, despite higher food and fuel costs. Mr. Costa answered various
questions from the Commission and stated that he felt management had accomplished a lot in the
last three years, financially as well as creating a wonderful golf experience.
Mr°. Costa distributed a financial report prepared by Burke & Lamb, P. C. for the Commission to
review, representing the financial position of Miacomet Golf as of June 30, 2011 and 2010.
b. Course Restroom Update: Mr. Costa stated that although construction on the
restrooms took longer than anticipated, he felt the finished product was of the highest quality.
With approximately $114,000 in expenses to date, the builder on the project, Mr. Boukus
described the remaining work and anticipated future expenses left on the project. Commissioner
Bartlett voiced concern over the decision to install water pipes on the outside of the building. Mr.
Boukus said the decision was based on fiscal concerns and also for ease of winterizing the
buildings and moreover, the work was approved by the Town of Nantucket Plumbing Inspector.
The Commission indicated a desire to view the bathrooms with Mr. Boukus and plumber, Dennis
Parlc.
c. Clubhouse Ladies Restroom -Discussion: Commissioner Paterson asked about
the status of the fan in the ladies restroom as the Commission has heard several complaints
regarding ventilation problems in the bathroom. Mr. Costa informed the Commission that the fan
was fixed in the spring and a paddle fan was added as well, but because the room had no
windows, it tended to get hot.
d. Golf Instruction -Annual Update: Mr. Truono reported that it was a great year
for lessons, with a wide array of programs offered at different price points and summer lessons
fully booked. Mr. Truono said on average, the prices were less than 2006 with a higher teacher to
student ratio. Additionally, staff continued to work with the High School golf team at no cost and
offered low cost lessons through the Community School for local kids in the spring.
e. Turf Management -Discussion: Mr. Oberly answered various turf management
questions from the Commission.
Mr. Costa, Mr. Oberly, Mr. Truono and Mr. Boukus left the meeting at S: 06 p. m.
E. FINANCIAL BUSINESS:
1. Fiscal Year 2011 Financial Statements -Auditor's Review:
a. Miacomet Golf Course ("MGC") -Discussion: Mr. Carnes reported that MGC's
financial standing was much improved over the last couple of years, however once depreciation
was accounted for as an expense, the club was still operating at a loss despite the positive cash
flow. In responding to various questions from the Commission, Mr. Carnes expressed doubt over
whether major capital improvements could be supported by club revenue and stated that such
projects would likely be an additional capital investment in golf by the Land Bank. Further, he
commended the Commission for taking additional steps to ensure financial oversight of club
Land Banlc Commission
September 27, 2011
Page 3
t
operations by reviewing the monthly check register.
b. Draft Audited Financial Statements -Presentation: Mr. Carnes reviewed the
draft audited financial statements for the Fiscal Year ending June 30, 2011 and reported that it
was an unqualified, clean audit with no exception. He explained that the Land Bank's cash
position had dropped over the last year, which was attributable to additional land purchases. The
Commission thanked Mr. Carnes for coming and answering their questions on financial
management.
Mr. Carnes left the meeting at 5:43 p. m.
F. TRANSFER BUSINESS:
1. Transfer Updates:
a. Additional Information Provided: Based upon the submission of the requested
documentation in support of the stated purchase price, the Commission found the following
transfers to be in order:
No. 31786 Overlook, LLC
No. 31816 Chesnauskas Revocable Trust
No. 31860 Chiles Holdings, Ltd.
b. Five-Year Domicile and Ownership Compliance -Release of Liens: Upon a
motion made and duly seconded, it was unanimously VOTED to execute and authorize the
issuance of a Release of Lien for each of the following transfers as a result of the purchasers
fulfilling all of the requirements of Section 12, subsection (-m-):
No. 26503 Gloria Maravilla Partida
No. 27007 LeRoy Coleman and Ola Lewis Coleman
No. 27199 Almando Mason and Maydene Mason
No. 27260 Douglas E. Tejada
No. 27327 Peter Wills and Trudi Williams
G. APPROVAL OF MINUTES: Upon a motion made and duly seconded, it was unanimously
VOTED to accept, approve and release the regular session minutes of September 13, 2011 and
the special meeting minutes of September 19, 2011, as written.
H. FINANCIAL BUSINESS:
1. Fiscal Year 2011 Audited Financial Statements: Ms. Bell presented astaff-prepared
Land Bank financial summary, which also included Miacomet Golf operations, based on the
Fiscal Year 2011 audited financial statements prepared by Kevin Carnes from O'Connor &
Drew, P.C. Upon a motion made and duly seconded, it was unanimously VOTED to accept and
Land Ban]< Commission
September 27, 2011
Page 4
approve the Fiscal Year 2011 audited financial statements, as well as the staff-prepared financial
summary for inclusion in the Land Bank's 2011 Annual Report.
2. Monthly Financial Report: The Commission accepted the August 2011 financial
report including the balance sheet and income statement previously provided by electronic
correspondence.
3. Warrant Authorization -Cash Disbursements: Upon a motion made and duly
seconded, it was unanimously VOTED to execute the September 27, 2011 warrant document in
the amount of $42,460.11 to be provided to the county treasurer.
I. PROPERTY MANAGEMENT:
1. Muskeget Island Property -Use Request: Mr. Savetsky presented a request from Megan
Simms, a graduate student at the University of New England, who is researching the habitat
preferences of the breeding grey seal population on Muskeget, to install PVC tubes as site
identifiers to calculate their population from aerial photographs taken by the National Marine
Fisheries Service for its annual grey seal census. The tubes would be installed in late November
or early December and removed in January at the end of grey seal breeding season. Upon a
motion made and duly seconded, it was unanimously VOTED to approve the request as
presented.
2. Stone Property/45 Nonantum Avenue -Naming Request: Mr. Savetsky read a request
received via email from Eric Stone (one of the sellers) asking to install a stone marker at the
entrance to the property with the suggested names of either "Stone's Beach" or "Southwind
Beach" engraved on it. After some discussion, upon a motion made and duly seconded, it was
unanimously VOTED to approve the marker with the alternative name of "Stones Beach".
3. Barrett/Zissi Property/30 Washington Street -Planning Discussion: Mr. Savetsky told
the Commission there was now three parties interested in taking the cottage currently occupied
by Lyman Perry and one of the parties was interested in all the buildings, including the old ticket
office.
4. Miacomet Golf Course -Management Discussion: Mr. Savetsky distributed an
updated draft of the Request for Proposal (R.F.P.) and a timeline for the Miacomet Golf Club
management contract. Additionally, he informed the Commission the Inspector General's Office
had samples of evaluation criteria online that he will review and incorporate into the R.F.P for
approval at the special golf meeting on October 3, 2011.
5. Barrett/Zissi Property/30A Washington Street -Use Request: Mr. Savetsky reported
that the tenant (Lyman Perry) has asked for an extension of two weeks on his lease. Upon a
motion made and duly seconded, the Commission VOTED to approve atwo-week extension on
the lease at a prorated amount of their annual lease payment.
Land Bank Commission
September 27, 2011
ADJOURNMENT: Upon i~i o~iRn made and yi~y seconded, it
Attested to:
ecretary
Accepted, Approved, and Released by the VOTE
of the Commission this 11th day of October, 2011.
VOTED to adjourn at 6:22 p.m.
Page 5
Philip D. B,~rtlett, Treasurer
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DOCUMENTS AND EXHIBITS
Nantucket Land Bank Commission
Regular Meeting of September 27, 2011
1. Miacomet Golf Course -August 2011 Financials
2. Miacomet Golf Club Mid-Year Financial Report from Burke & Lamb, P.C.
3. Confidential additional information/documentation (see transfer business for
individual record nos.)
4. Release of Liens for "M" compliant purchasers (see transfer business for record nos.)
5. Draft Audited Financial Statements for FYl 1
6. Staff Prepared Financial Summary for FY11
7. Monthly Financials for August 2011 (Monthly Financial Statement, plus Balance
Sheet and Income Statement)
8. Check Warrant Summary and Warrant Authorization dated September 27, 2011
9. Muslceget Island -Use Request
10. Stone Property -Naming Request
11. Draft RFP for Miacomet Golf Club Management Services
12. Barrett/Zissi/30A Washington Street -Lease Extension Request
TRANSFER BUSINESS
Nantucket Land Bank Commission
Regular Meeting of September 27, 2011
1. Transfer Update:
a. Additional Information Provided
No. 31786 Overlook, LLC
- Received Form B, Part F (Purchaser's Affidavit)
No. 31816 Chesnauskas Revocable Trust
- Received underlying beneficiary information of Trust
No. 31860 Chiles Holdings, Ltd.
- Received completed Form 2, Part A (Purchaser's Affidavit)
2. "M" Exemption Update:
a. Five-Year Domicile and Ownership Compliance -Release of Liens:
No. 26503 Gloria Maravilla Partida
No. 27007 LeRoy Coleman and Ola Lewis Coleman
No. 27199 Almando Mason and Maydene Mason
No. 27260 Douglas E. Tejada
No. 27327 Peter Wills and Trudi Williams