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Home My WebLink About2011-9-19MINUTES Nantucket Land Bank Commission Special Meeting of September 19, 2011 Land Bank Meeting Roam, 22 Broad Street Nantucket, Massachusetts 1 -/~ CALL TO ORDER: 4:00 P.M. -~ N PRESEN"I'; Bartlett, Gardner, Paterson, Reinhard, Stackpole. STAFF PRESENT: Ez•ic Savetsky, Executive Director; Susan Campese, Assistant Administrator;. Bruce Perry, Resource Planner/Ecologist. A. EXECUTIVE SESSION: Upon a motion made and duly seconded, it was unanimously VOTED to go into executive session in order to discuss the purchase, exchange, lease or value of real property and strategy regarding potential litigation. Each member was polled individually. All members voted yes. The Chairman declared that discussion in open session may be detrimental to the Land Banlc's position in these matters and that the Commission would reconvene into regular session following executive session. RETURN TO OPEN SESSION B. PROPERTY MANAGEMENT: 1. Miacomet Golf Course: a. Plamiing Discussion: Mr. Savetsky circulated a printout of the Miacomet Golf Clubhouse Survey results. The z•esults indicated a preference for modest to major clubhouse impz•ovements, with some members willing to have a modest increase in dues. Amenities such as showers were not important to two thirds of the members, but over half would take advantage of lockers or cubbies for shoes. Overall, the members expz•essed a desire for the restaurant to remain casual and affordable. After some discussion, the Commission asked Mr. Savetsky to prepare a draft letter to the membership (which would include the survey results} for the Commission's review and approval at the next September 27, 2011 meeting. The consensus of the Commission was to hold off on additional clubhouse planning until the new management contract is in place after January 1, 2012. b. Golf Club Management Discussion: Mr. Savetsky presented a draft Request for Proposals (R.F.P.) for golf management services that was based on the previous R.F.P. issued. Commissioners Paterson, Gardner and Bartlett asked that the R.F.P. stress the importance of keeping current qualified employees to the extent feasible. Additionally, Commissioner Bartlett asked that agreements with the Golf Pros and Pro shop be carefully considered. Chairman Stackpole asked that the Commissioners bring home the R.F.P. for review and to email questions and suggestions to Mr. Savetsky. After some discussion, the Commission asked staff to post another special meeting to finalize the R,F.P. on Monday, October 3, 2011 at 4:00 p.m. As discussed, the ideal timeline would Laud Bank Commission September 19, 2011 Page 2 involve approving the R.F.P. on October 3rd, advertising it as required immediately thereafter, then rating the submissions on November 8~~', interviewing the top two rated applicants on November 15~~', acid voting for a new management contract on November 22, 2011. ADJOURNMENT: Upon a motion made and duly seconded, it was VO"TED to adjourn at 5:39 P.M. Attested to: ~ Ilea B. Reiiiliar ,Secretary Accepted, Approved, and Released by VOTE of the Commission this 27th day of September, 2011. Philip D. rtlett, Treasurer DOCUMENTS AND EXHIBITS Nantucket Land Bank Commission Special Meeting of September 19, 2011 Documents and Exhibits List 1. Miacomet Goif Course - Survey Results 2. Miacomet Golf Course -Draft Management RFP -t'v AGENDA Nantucket Land Bank Commission Special Meeting of September 19, 2011 Land Bank Meeting Room, 22 Broad Street Nantucket, Massachusetts CALL TO ORDER: 4:00 P.M. C~ fr; A. PROPERTY MANAGEMENT 1. Miacomet Golf Course -- Planning & Management Discussion ADJOURNMENT ~-;