HomeMy WebLinkAbout2011-07-26MINUTES
Nantucket Land Bank Commission
Regular Meeting of July 26, 2011
Land Bank Meeting Room, 22 Broad Street
Nantucket, Massachusetts
CALL TO ORDER: 4:05 p.m.
PRESENT: Gardner, Paterson, Reinhard, Stackpole. ABSENT: Bartlett
STAFF PRESENT: Eric Savetsky, Executive Director; Jesse Bell, Administrator/Fiscal Officer;
Susan Campese, Assistant Administrator; Resource Planner/Ecologist, Bruce Perry.
Miacomet Golf General Manager, Alan Costa was also present at call to order.
A. PROPERTY MANAGEMENT:
1. Somerset Farm/125 Somerset Road -Farmhouse Renovations Bid Award: Mr. Savetsky
presented a spreadsheet summarizing the bids for the lifting of the Farmhouse, removal of existing
foundation, excavation, new foundation, backfill, demolition of the dairy room and removal of the
dairy room's slab foundation. Both sealed bids arrived by the published deadline and were opened
by Mr. Savetsky with Mr. Perry, Ms. Bell, Ms. Campese and Jeffrey Thayer of Toscana Corporation
in attendance. Upon further clarification by telephone of disposal costs of debris by Mr. Perry, it
was recommended by Mr. Savetsky to award the work to Toscana Corporation as the low bidder for
a price not to exceed $71,926.00. Upon a motion made and duly seconded, it was VOTED to award
the contract to Toscana Corporation. Commissioner Paterson abstained from the vote.
2. Historic District Commission (H.D.C.) Applications -Updates: Mr. Perry reported he had
two applications before the H.D.C. that evening; a new application for the removal/demo of the
Carter building in Quaise and a new application for an addition to the existing garage/workshop.
3. Miacomet Golf Course -Management Update:
a. Course Restroom Update: Mr. Costa explained that the project was moving
slower than anticipated. The restroom on the 16th green would have power in three days and the
plumber should be done with the restroom on the fourth green by the end of the day.
Commissioner Bartlett entered the meeting at 4:13 p. m.
b. Capital Improvements Accounting Procedure -Discussion: Mr. Costa asked the
Commission to define the policy on paying for Capital Improvements. Mr. Savetsky explained that
in the past some items were paid for out of golf operations and some directly from the Land Bank
which creates a problem where the Miacomet Golf and Land Bank figures don't match. Ms. Bell
said after talking with the Land Bank auditors all capital purchases needed to be depreciated on the
Miacomet Golf books, therefore Miacomet Golf should paid for all items out of operations and if
Tr
AGENDA
Nantucket Land Bank Commission
Regular Meeting of July 26, 2011
Land Bank Meeting Room, 22 Broad Street
Nantucket, Massachusetts
CALL TO ORDER: 4:00 P.M.
A. CITIZEN BUSINESS/ANNOUNCEMENTS
B. EXECUTIVE SESSION
C. MINUTES OF THE REGULAR MEETING OF JULY 12, 2011 AND SPECIAL MEETING
OF JULY 20, 2011
D. TRANSFER BUSINESS
E. FINANCIAL BUSINESS
1. Monthly Financial Report
2. Warrant Authorization -Cash Disbursements
F. REGULAR BUSINESS
G. PROPERTY MANAGEMENT
1. Miacomet Golf Course -Management Update
2. Somerset Farm/125 Somerset Road -Farmhouse Renovations Bid Award
3. Ladies Beach Property -Event Use Request
ADJOURNMENT
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Land Bank Commission
July 26, 2011
Page 2
more funds were needed, they would request a cash advance from the Land Bank. The Land Bank's
cash advance would appear as "Investment in Golf ' on the balance sheet. Ms. Bell suggested asking
the Auditor how to handle large construction projects in the future.
c. Miacomet Golf Restaurant -Discussion: Mr. Costa addressed concerns brought up
by Commissioner Bartlett at the Club about league meals. Commissioner Bartlett said the league
meals in the past were not available to the public and now that they are, they were often not available
to the league members, and additionally the staff was not paying enough attention to the members.
Mr. Costa explained it was difficult for the chef to judge how many specials were needed and the
goal is to sell all the specials. Commissioner Stackpole suggested pre-selling the specials as a
solution to the problem. Commissioner Gardner said it needed to be run like any other public
restaurant and first come first serve was standard practice, however, preordering the specials by the
leagues would insure their meals. Mr. Costa said he would speak to the restaurant staff to work on
solutions and commented that the Land Bank meeting was a better forum for Commissioners to
discuss these matters than in the restaurant with the staff.
Mr. Perry left the meeting at 4:31 p. m.
d. Miacomet Golf Club -Planning Discussion: Mr. Savetsky presented a draft of the
golfers' survey for review, and said he would add a link to the Public Statement approved at the
Special Meeting on July 20, 2011 directing people to the survey. Commissioner Gardner suggested
adding survey question number ten asking for additional comments. Mr. Savetsky said all surveys
would be directed to his office and he would compile the data for presentation at a future meeting.
After further discussion, upon a motion made and duly seconded, it was unanimously VOTED to
approve the survey as written, with the addition of number ten, additional comments.
Mr. Costa left the meeting at 5:12 p. m.
4. Ladies Beach Property -Event Request: Mr. Savetsky presented a request from
`Nantucket Clambake Company' for a clambake at Ladies Beach with tables, chairs and portable
toilets for 55 - 75 people on Saturday, August 6, 2011 with staff set up at 5:00 and guest arrival at
6:00 p.m. After some discussion as to the appropriateness of this location given the size of the
event, upon a motion made and duly seconded, it was unanimously VOTED to approve the request
with the modification that the location be changed to Miacomet Beach.
B. EXECUTIVE SESSION: Upon a motion made and duly seconded, it was VOTED to go into
executive session in order to discuss the purchase, exchange, lease or value of real property, and
review and approve executive session minutes. Each member was polled individually. All members
voted yes. The Chairman declared that discussion of these matters in open session may be
detrimental to the Land Bank's negotiating position and that the Commission would reconvene into
regular session following executive session.
RETURN TO OPEN SESSION
C. CITIZENS BUSINESS/ANNOUNCEMENTS:
Land Bank Commission Page 3
July 26, 2011
1. Quidnet Property -Request for signage: Mr. Savetsky read a letter from Richard
Peterson, President of the Quidnet Squam Association requesting two signs be installed on either
side of the Land Bank owned path to the beach which stated the removal of trash and controlling of
dogs was required. After some discussion, upon a motion made and duly seconded, it was
unanimously VOTED to design and install the signage on the path.
D. APPROVAL OF MINUTES: Upon a motion made and duly seconded, it was unanimously
VOTED to accept, approve and release the regular session minutes of July 12, 2011, and the special
meeting minutes of July 20, 2011, as written.
E. TRANSFER BUSINESS:
1. Transfer Updates:
a. Five-Year Domicile and Ownership Compliance -Release of Liens: Upon a
motion made and duly seconded, it was unanimously VOTED to execute and authorize the issuance
of a Release of Lien for each of the following transfers as a result of the purchasers fulfilling all of
the requirements of Section 12, subsection (-m-):
No. 27126 Carlos W. Phillips and Bridgett Bloise-Phillips
No. 27139 Bonnie L. Brooks and Jeffrey Lema
No. 27143 Christine Carpenter
F. FINANCIAL BUSINESS:
1. Monthly Financial Report: The Commission accepted the June 2011 financial report
including the balance sheet and income statement previously provided by electronic
correspondence.
2. Warrant Authorization -Cash Disbursements: Upon a motion made and duly seconded, it
was unanimously VOTED to execute the July 26, 2011 warrant document in the amount of
$31,286.25 to be provided to the county treasurer.
G. REGULAR BUSINESS:
1. Miacomet Golf Management Contract -Discussion: Chairman Stackpole asked that the
Request for Proposals (RFP) for management service of Miacomet Golf be drafted soon, as the
current contract expires on December 31, 2011 and he wanted to avoid a rushed decision. Mr.
Savetsky suggested adding language in the RFP saying continued use of local and/or current
employees would be looked upon favorably. Commissioner Gardner said it was not fair to the
current employees to wonder if they still had a job every three years. Commissioner Paterson
suggested telling them there were no plans to replace valued employees. Both Commissioners
Paterson and Reinhard expressed concern with Mr. Costa's lack of oversight on the course
restrooms project and his apparent lack of involvement in the designing of the proposed new club
Land Bank Commission Page 4
July 26, 2011
house. Chairman Stackpole suggested a Clerk of the Works with the Land Bank staff supervising
any large building project. It was agreed that no more money should be spent on a proposed new
club house or renovation until the Land Bank Commission had completed the planning stage and
decided what the project would entail. Commissioner Bartlett express frustration with Chairman
Stackpole regarding meeting information he sent to former Commissioner Leslie Johnson who then
asked club members to attend the special golf planning meeting on July 20, 2011. Chairman
Stackpole said his intent was to hear Ms. Johnson's opinion as a former commissioner only and was
surprised the information was used as it was, but in the end it prompted the Commission to
complete the public statement and survey. Chairman Stackpole told Commissioner Bartlett that he
had received several reports regarding Commissioner Bartlett's behavior at the bar at Miacomet;
Commissioner Gardner suggested that the Land Bank meetings were the proper place to air out
complaints regarding the operation. Mr. Savetsky reported Ms. Johnson had come to in to discuss
the clubhouse project.
ADJOURNMENT:
Attested to:
)TED to adjourn at 6:05 p.m.
Accepted, Approved, and Released by the VOTE
of the Commission this 9th day of August, 2011.
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TRANSFER BUSINESS
Nantucket Land Bank Commission
Regular Meeting of July 26, 2011
1. Transfer Update:
a. Five-Year Domicile and Ownership Compliance -Release of Liens:
No. 27126 Carlos W. Phillips and Bridgett Bloise-Phillips
No. 27139 Bonnie L. Brooks and Jeffrey Lema
No. 27143 Christine Carpenter
DOCUMENTS AND EXHIBITS
Nantucket Land Bank Commission
Regular Meeting of July 26, 2011
1. Bid Spreadsheet for Somerset Farmhouse Project
2. Draft Survey for Miacomet Golf Club
3. Ladies Beach -Use Request
4. Letter from Quidnet Squam Association
5. Aerial of foot path -Quidnet
6. Release of Lien for "M" Compliant Purchaser (see transfer business for record
numbers)
7. Monthly Financials for June 2011 (Monthly Financial Statement, plus Balance Sheet
and Income Statement)
8. Check Warrant Summary and Warrant Authorization dated July 26, 2011