HomeMy WebLinkAbout2011-03-22
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AGENDA
Nantucket Land Bank Commission
Regular Meeting of March 22,2011
Land Bank Meeting Room, 22 Broad Street
Nantucket, Massachusetts
CALL TO ORDER
A.' EXECUTIVE SESSION
B. CITIZEN BUSINESS/ANNOUNCEMENTS
C. MINUTES OF THE REGULAR MEETING OF MARCH 8, 2011
D. TRANSFER BUSINESS
E. FINANCIAL BUSINESS
1. Monthly Financial Report
2. Warrant Authorization - Cash Disbursements
F. PROPERTY MANAGEMENT
1. Miacomet Golf Course
a. Manager's Monthly Review
b. Clubhouse Discussion
c. Special Meeting Scheduling
d. 158 Orange StreetlBachman - Employee Housing Request
2. Petral Landing - Permitting Update and Figawi Use Request
3. Property Supervisor's Monthly Review
4. Maintenance Facility - Expansion Proposal
G. PERSONNEL MANAGEMENT
1. Part-time Assistant Administrator - Annual Review
ADJOURNMENT
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MINUTES
Nantucket Land Bank Commission
Regular Meeting of March 22,2011
Land Bank Meeting Room, 22 Broad Street
Nantucket, Massachusetts
CALL TO ORDER: 4:00 p.m.
PRESENT: Gardner, Johnson, Reinhard, Stackpole. ABSENT: Bartlett.
STAFF PRESENT: Eric Savetsky, Executive Director; Jesse Bell, Administrator/Fiscal Officer;
Susan Campese, Assistant Administrator; Bruce Perry, Resource Planner/Ecologist.
Attorney Arthur I Reade, Jr. was also present at call to order.
A. EXECUTIVE SESSION: Upon a motion made and duly seconded, it was unanimously VOTED
to go into executive session in order to discuss the purchase, exchange, lease or value of real
property and strategy regarding potential litigation. Each member was polled individually. All
members voted yes. The Chairman declared that discussion in open session may be detrimental to
the Land Bank's position in these matters and that the Commission would reconvene into regular
session following executive session.
Mr. Reade left the meeting at 4:45 p.m.
RETURN TO OPEN SESSION
Land Bank Property Supervisor, Jeff Pollock; Miacomet Golf General Manager, Alan Costa;
Miacomet Golf Course Superintendent, Sean Oberly; Miacomet Golf Club members, John Daniels
and John Penrose, and non-member golf player Chris Bistany entered the meeting at 4:50 p.m.
Commissioner Bartlett entered the meeting via speaker telephone at 4:50 p.m.
B. PROPERTY MANAGEMENT:
1. Miacomet Golf Club:
a. Clubhouse Discussion: Mr. Daniels, Mr. Penrose and Mr. Bistany spoke in favor
of a new clubhouse at Miacomet Golf Course, emphasizing that the current structure was
deteriorating and that its amenities did not adequately serve membership needs.
Mr. Daniels, Mr. Penrose and Mr. Bistany left the meeting at 5:03 p.m.
b. Manager's Monthly Review - Financial Report: The Commission reviewed the
balance sheet and profit and loss comparison through February 28,2011.
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Land Bank Commission
March 22, 2011
Page 2
Miacomet Golf Club member Buzz Williams entered the meeting at 5:10 p.m.
c. Clubhouse Discussion (continued): Mr. Costa distributed copies of architectural
plans for the new clubhouse, as proposed. Chairman Stackpole reported that the capital
improvements committee had instructed Mr. Costa to stay within the existing footprint as much as
possible and to keep building costs down to avoid having to increase membership rates.
Commissioner Reinhard expressed concern about how the project would be financed, emphasizing
the importance of keeping membership rates affordable. Mr. Costa stated that Miacomet Golf would
be able to attract new memberships with a nicer clubhouse and that additional income received
thereby, in addition to the possible renting of space for various functions, would support the
additional debt service in their operating budget. Mr. Costa requested permission to submit the
elevation plans to the Historic District Commission (H.D.C.), stating that as the Commission goes
through the process of thinking about how the building will be used, revisions to the floor plans
could be changed. After some discussion, upon a motion made and duly seconded, it was
unanimously VOTED to submit the elevation plans presented by Mr. Costa to the H.D.C.
Mr. Williams left the meeting at 5:45 p.m.
d. 158 Orange StreetlBachman - Employee Housing Request: Mr. Savetsky reported
that due to planned renovations this summer, the Somerset Road farmhouse would not be available
as a rental for Miacomet Golf employees. As an alternative, Mr. Savetsky suggested Mr. Costa use
the front house on the Bachman property which has six bedrooms. The Commission discussed a rate
of $ 125/week per person to cover rent and cleaning, with Miacomet Golf paying for utilities and
lawn mowing, and Land Bank property management staff taking care of maintaining the privet
hedges.
Mr. Costa and Mr. Oberly left the meeting at 5:48 p.m.
Commissioner Bartlett left the meeting (via speaker phone) at 5:48 p.m.
C. CITIZEN BUSINESS/ANNOUNCEMENTS: None.
D. APPROVAL OF MINUTES: Upon a motion made and duly seconded, it was VOTED to accept,
approve and release the regular session minutes of March 8, 2011, as written.
E. TRANSFER BUSINESS:
1. "M" Exemption Update:
a. Five- Year Domicile and Ownership Compliance - Release of Liens: Upon a
motion made and duly seconded, it was VOTED to authorize the issuance of a Release of Lien for
each of the following transfers as a result of the purchasers fulfilling all of the requirements of
Section 12, subsection (-m-):
No. 26769 Sylvester Baptiste and Ann Marie Baptiste
Land Bank Commission
March 22, 2011
Page 3
No. 26775 Garrett W. Allen and Doreen A. Allen
No. 26785 Peter D. Osley and Philip C. Osley
No. 26816 Victor Marrett and Carol Falconer
No. 26817 Marco Coelho
No. 26845 Juliet Porter
No. 26867 Wayne D. John and Kelly A. John
F. FINANCIAL BUSINESS:
1. Monthly Financial Report: The Commission accepted the February 2011 fmancial report
including the balance sheet and income statement previously provided by electronic
correspondence.
2. Warrant Authorization - Cash Disbursements: Upon a motion made and duly seconded, it
was VOTED to execute the March 22,2011 warrant document in the amount of $26,920.50 to be
provided to the county treasurer.
G. PROPERTY MANAGEMENT:
1. Petrel Landing:
a. Permitting Update: Mr. Perry reported that plans to temporarily fix the erosion
problems at Petrel Landing were moving forward and that the project was expected to be fmished
by May 1 st. Commissioner Stackpole reported that Marine Superintendent, Dave Fronzuto, had
offered to work on permitting for the bulkhead and piers, indicating further that he could apply for
$200,000 in grant funds to help finance the project.
b. Use Request: Upon a motion made and duly seconded, it was VOTED to approve
a request presented by Chairman Stackpole to use the property for installation of the Figawi V .I.P.
Tent on Memorial Day Weekend 2011.
2. Property Supervisor's Monthly Review: Mr. Pollock provided an overview of work
performed by property management staff in February, including the continued cleanup of debris and
Bamboo on the Peterson property, dead pine tree removal at Trotts Hills, Nobadeer J3allfields and
Goodwillie, cleaning up of the view shed at Latici and Phragmites removal at Consue Springs. He
reported on the significant loss of beach front property due to erosion at Cisco Beach, explaining
that staff had to replace the posts and cables and back up the parking lot 30 to 40 feet. Additionally,
they did some brush clearing and installed approximately 1700 feet of split rail fencing in the Coffin
Setoff to section off the area where the A TV track would be.
3. Maintenance Facility - Expansion Proposal: Mr. Pollock presented conceptual sketches
and rough cost estimates for the proposed expansion of the maintenance facilitY campus on
Somerset Road, as well as a wish list of property management equipment that would be helpful to
have looking forward. After some discussion, upon a motion made and duly seconded, it was
unanimously VOTED to hire Luke Thornwill to draw up plans for the project.
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Land Bank Commission
March 22, 2011
Page 4
H. PERSONNEL MANAGEMENT:
Ms. Campese voluntarily left the meeting at 6:31 p. m.
1. Part-Time Assistant Administrator - Annual Review: Based on a favorable review and
recommendation by the Executive Director, upon a motion made and duly seconded, it was
unanimously VOTED to approve a $2 per hour wage increase, bringing Susan Campese's hourly
wage to $26 per hour, effective March 1,2011.
The Commission authorized Mr. Savetsky to execute a Personnel Change Form for Ms. Campese to
be provided to the county treasurer.
Mr. Perry and Mr. Pollock left the meeting at 6:37p.m.
Ms. Campese returned to the meeting at 6:37 p.m.
I. EXECUTIVE SESSION: Upon a motion made and duly seconded, it was VOTED to go into
executive session in order to discuss the purchase, exchange, lease or value of real property. Each
member was polled individually. All members voted yes. The Chairman declared that discussion of
these matters in open session may be detrimental to the Land Bank's negotiating position and that
the Commission would not reconvene into regular session following executive session.
Attested to:
VOTED to adjourn at 6:56 p.m.
ADJOURNMENT: U 0
Accepted, Approved, and Released by the VOTE
of the Commissio this 12th day of April, 2011.
John J.
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DOCUMENTS AND EXHffiITS
Nantucket Land Bank Commission
Regular Meeting of March 22,2011
1. Miacomet Golf Balance Sheet and Profit and Loss Comparison through February 28, 2011
2. Miacomet Golf Balance Sheet and Profit and Loss Comparison through February 28, 2011
(revised)
3. Elevation and floor plans for the new Miacomet Golf Clubhouse, as proposed
4. Release of Liens for "M" Compliant Purchasers (see transfer business for list of record nos.)
5. Monthly Financials for February 2011 (Monthly Financial Statement, plus Balance Sheet and
Income Statement)
6. Check Warrant Summary and Warrant Authorization dated March 22,2011
7. COI)Ceptual sketches, rough estimates and project outlines of Land Bank maintenance
facilities
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TRANSFER BUSINESS
Nantucket Land Bank Commission
Regular Meeting of March 22, 2011
1. "M" Exemption Update:
a. Five- Year Domicile and Ownership Compliance - Release of Liens:
No. 26769 Sylvester Baptiste and Ann Marie Baptiste
No. 26775 Garrett W. Allen and Doreen A. Allen
No. 26785 Peter D. Osley and Philip C. Osley
No. 26816 Victor Marrett and Carol Falconer
No. 26817 Marco Coelho
No. 26845 Juliet Porter
No. 26867 Wayne D. John and Kelly A. John
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