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Home My WebLink About2010-10-28 Nantucket Parks & Recreation Commission Two Bathing Beach Road, Nantucket. MA 02554 Ph (508) 228-7213 FAX (508) 325-5347 James P. Manchester. Director jmanches@nantucket-ma.gov NQ8h Strudwick, Chair Meetinf! Af!enda-AGIO-28-10 LOCATION: 37 Washington Street - Town Annex - 6:00 pm APPROV AL OF AGENDA: If there are no objections, then the agenda is adopted APPROVAL OF MINUTES: October 14,2010 Park & Recreation commission Meeting - If there are no objections, then the minutes are adopted PUBLIC COMMENT: NEW BUSINESS: GUESTS: . Maritime Festival- Jean Grimmer- Debrief for the event . Autism Speaks 2011- Kim Horyn- Request for the event . Nantucket Triathlon 2011- Jamie Ranney- Request for 3rd year List of Documents: YES OLD BUSINESS: . Halloween Dance OCT. 31 ST . Fair . Field Complex . Game-Breaker Lacrosse . Travers"TJ."Grant . Jetties Concession Lease discussion FINANCIALS: NO NOTICES: YES . - - AJ -'"""1 -.,"" n j.:;' ""T"l ; f"T'1 ') CD .- J, 1 - ...'\ -0 N ~ ) U1 REPORT: NONE OPEN TOPICS: . Babe Ruth ADJOURN: NEXT FOUR MEETINGS: 11/18/10, 12/09/10, *1113/11, & *1127/11 (* to be held at 4 Fairgrounds New Public Safety Facility) Park & Recreation Commission meetings operate under Robert's Rules of Order & Mass Open Meeting Laws. Applications and lor application presenters may be given a limited amount of time to present their application materials. PARK & RECREATION COMMISSIONERS FY 2011: Chair- Nash Strudwick, Vice Chair- David Larivee, CPC Rep.- Maria Zodda, & Charles"Jack"Gardner, ,', . OLD BUSINESS: Fair budget was discussed by James Manchester and Maria Zodda noted discrepancies and ask for it to be looked at closer by checking finance records (hard copies). Nash Strudwick requested James Manchester to move the column format so venders would show up in the spreadsheet (Munis). Field Complex was to pass the minutes to the commission from a meeting of 27 September 2010 with CHA Sports( contractor for Field Bid Specifications). Blackwell Associates was to inform the Commission of its intention to move Sand across Jetties to restore a coastal bank at 31 Hinkley lane as had be agreed upon when this action takes place. Jetties Beach Concession was discuss to see if their contract allow for subletting the Gift Shop? Nash Strudwick instructed James Manchester to check on this matter. Charles Bartlett requested that James Manchester remind the concessionaire that the Ice Machine per contract is to be move inside the build for the winter. Beaches- Maria Zodda discussed issues that she has seen on the beaches: . Sign . Fencing . Safety FINANCIALS: Yes NOTICES: None OPEN TOPICS: Babe Ruth Fund Transfer was discussed with no outcome. Skate Park- Nash Strudwick instructed Charles Bartlett to place the small & large grinding rails back in the Park(Completed) State Rep. Tim Maddon-has asked Dir., James Manchester, to allow the Mass State Police to use the Jetties upper parking lot for the local CDL training. Tim Maddon has told James Manchester that an agent of the State Police will call him to give details as to what this will entail. James Manchester will report back when this occurs. James Manchester stated at a previous meeting that State Rep. Tim Maddon hopes that this will be a possibility. James Manchester stated that this needs to be approved by the commission. ADJOURN: Motion to by Nash Strudwick and all in favor at 7:30pm NEXT FOUR MEETINGS: October 28, November 18, December 9,2010 & January 13, 2011. JPM * Asterisk indicates pertinent CORRESPONDENCE included in packet with application Park & Recreation Commission meetings operate under Robert's Rules of Order & Mass Open Meeting Laws. Applications and lor application presenters may be given a limited amount of time to present their application materials. PARK & RECREATION COMMISSIONERS FY 2011: Chair- Nash Strudwick, Vice Chair- David Larivee, CPC Rep.-Maria Zodda, Charles"Jack"Gardner , List of Document AG102810 New Business: none Guests: . None . Autism Speaks- Kim Horyn . Triathlon 2011- Jamie Ranney Report: none Old Business: . Halloween Dance OCT. 31 ST . Fair . Field Complex . Game-Breaker Lacrosse . Travers"T.J."Grant Financials: none Notices: . 2011 meeting schedule .. Libby Gibson- 2 things Open Topic: Babe Ruth Fund Transfer :t SUZANNE & BOB WRIGHT CO-FOUNDERS AUTISM SPEAKS" It's time to listen. www.AutismSpeaks.org September 30,2010 Mr. Jim Manchester Director, Parks & Recreation 2 Bathing Beach Road Nantucket, MA 2554 Dear Jim, Thank you for your generous support of the 4th Annual Nantucket Walk Now for Autism Speaks. Nantucket holds a special place in our hearts, and we are so happy that the 4th Annual Walk at Jetties Beach was such a wonderful success. As we mentioned on Walk Day - Massachusetts recently became the 23rd U.S. state to pass autism insurance legislation. We were pleased that Representative Barbara L'ltalien, who was a co-sponsor of the insurance bill, and Representative Tim Madden, were able to join us at the event. Celebrating the bill's passage was a highlight of the day for us! As supporters of our Nantucket Walk, you not only help the autism community at large, but you help to improve services on Island. Because of your commitment, our Nantucket Resource Center is thriving! Under the leadership of Director Kim Horyn, our Island families can now find the assistance they need throughout the year. This past April during autism awareness month and as part of World Autism Awareness Day on April 2, we launched a brand new initiative called Light it Up Blue. We were awed by the outpouring of support we received ,and were thrilled to watch the Empire State Buildingjoin monuments and landmarks around the world to help us shine a powerful spotlight on autism. The 2011 Light It Up Blue campaign hopes to expand Autism Speaks' reach to every corner of the world. Page 1 of 1 Jimmy Manchester Gregg Tivnan Monday, October 25,20103:34 PM William Pittman; Mark McDougall; Jeff Willett; Dave Fronzuto; Jeff Carlson; 'Paula Leary'; Kate Hamilton; Richard Ray; Jimmy Manchester; 'Macvicar, Angus (pd179)' Cc: 'Jamie Ranney' Subject: 2011 Proposed Triathlon Meeting Attachments: NANTUCKET TRIATHLON MEMO 2011 DRAFT.doc Greetings - From: Sent: To: Based upon our 2010 Triathlon debrief on September 8, Jamie has provided the attached proposal for the 2011 Triathlon. Please read this document. In short, the proposal seeks to: _ move the event from the second weekend of July to the last weekend of July - Saturday, July 30 - per our request (no other events that weekend) _ increase participation from 750 to 950. [First year registration was capped at 500 (about 400 participants), last year it was capped at 750 (about 600 participants)] _ start the event at 8:00 am (registration beginning at 6:00 am, Bathing Beach Road closure at 5:30 am) at Jetties instead of noon to address the beach and resident traffic issue - close the landfill on Saturday morning, July 30 (open later or keep closed?) _ stage the swim to the RIGHT of West Jetty near Community Sailing instead of from Jetties beach - bike the same path out to Madaket Road via Cliff with road closures along both (same as previous two years) - performing the same run route Could you or a representative of your office participate in a 2011 Nantucket Triathlon planning session with the event organizers on Mondav. November 1. 2010 from 11:00 -1:00 at Town Hall Conference Room? Sorry for this late notice, however Jamie is presenting this proposal to the Parks and Recreation Commission this Thursday and it is my intention to bring final recommendations to the BOS for a public hearing on November 17, if possible. Thank you for your understanding and participation, Gregg Gregg A. Tivnan Assistant Town Manager Nantucket Town Hall 16 Broad Street Nantucket, MA 02554 508-228-7254 508-228-7272 (fax) www.nantucket-ma.Qov 10/25/2010 TRANISITION AREA: The race transition area where all bikes and run gear will be staged will be in the upper parking lot in or near the tennis courts. The transition area will be fenced and/or barricaded and only athletes competing in the race will be allowed to enter or leave the transition area. OVERVIEW: The event will consist of a swim, a bike and a run in consecutive order. Swim: The race start will be mbli_(~_iJl~\iilljfiIY. Racers will be corralled in a "chute" down towards the water and "penned" in groups by age pending a "wave" start format. Swim waves of 50-75 racers will be sent off at a oximatel three 3 minute intervals on a rectan '.~' When the athletes have completed the swim they will exit the water, run up the beach and to the upper parking lot/tennis courts and into the transition area. Bike: The athletes will exit the transition area and mount their bikes in a designated "mount" zone near the entrance to the upper parking lot. The athletes will ride their bikes out Bathing Beach Road to North Beach Street, down North Beach to Easton, right on Easton to Cliff Road, right on Cliff Road to the intersection ofMadaket Road/CliffRoad/Eel Point Road, out to Madaket where there will be a turn-around in front of the West End Restaurant2. The athletes will then return the same way to Jetties with the exception of coming down the other side of Cliff Road, through the West ChesterlChesterlCenter Street intersection onto Easton Street and then left onto North Beach and back to the Jetties. Run: Once back at the upper parking lot, the athletes will re-rack their bikes and head back out on their run. Athletes will head back out right onto Bathing Beach Road to North Beach, bear left onto North Beach, right on Easton, right on Cliff Road, right on Cabot Lane, left on Grant Ave., around Lincoln Circle, right on Nantucket Ave., left onto Cliff Road, left on Westchester Street and onto Easton, down to the end of Easton near Brant Point, left on Jtf,~.l.ij"'.iI.M~ 2 North Liberty Street will be closed from Westchester Street to Cliff Road except for police, emergency or race support vehicles from approximately 7:45 AM to 12:00 PM (or as determined by NPD) on the day of the race. Traffic will be diverted to West Chester. Cliff Road will be closed to all traffic and no parking - except for police, emergency or race support vehicles - from the bottom of Cliff Road (both sides) to Madaket Road from approximately 7:45 AM to 12:00 PM (or as determined by NPD) on the day of the race. 3 Any internal traffic in the Cliff Road area will be diverted to either Derrymore Lane and out North Liberty or out Cliff Road to Madaket Road from any feeder roads. Madaket Road will be closed to all traffic and no parking - except for police, emergency or race support vehicles - from the Quaker Road/Madaket Road intersection and from the MadaketIMille's area from approximately 7:45 AM to 12:00 PM (or as determined by NPD) on the day of the race PoliceN olunteer Details Two (2) motorcycle officers: One (1) four hour detail; one (1) 8 hour detail Timing for Motorcvcle Officers First swimmer should be on bike and out of transition by approximately 8:10 AM - 8:15 PM BIKE Elite bike times to Madaket and back will be under 30 minutes. All times approximate First Bikers at North Beach/Easton Intersection by 8:10.;.8:15 AM , First Bikers Cliff Road/Crooked Lane by 8:15 -8:20 AM First Bikers at Cliff Road/Madaket/Eel Point Road by 8:20 - 8:25 AM First Bikers at Madaket turn-around 8:30 - 8:40 AM First Bikers back at Cliff Road/Madaket/Eel Point Road 8:40 - 8:50 AM First Bikers at Cliff Road/ChesterlCenter 8:50 - 9:00 AM First Bikers at North Beach/Easton 12:50 - 1 :00 AM , First Bikers at Bathing Beach Road/North Beach Street 12:55 - 1:10 AM Transition - first athletes back in transition from bike to run 8:45 to 9:00 AM 3 An 24 hour electronic road sign will be placed at the intersection ofMadaket Road and ClifIRoad relative to the July 30,2010 road closures commencing two (2) weeks before the race date and will include the race date, road closure times and web site address for race information. Signage will also be posted at the Town Landfill several weeks before race day. 4 Easton Street/CliffRoadINorth Water Street (BIKE and RUN) 1 detail officer; 4 hour detail; 7:45 AM to 11 :45 AM or earlier 2-4 Volunteers: 7:45 AM to 11:45 PM or earlier Crooked Lane/Cliff Road 1-2 Volunteers: 7 :45 AM to 11 :45 AM or earlier Cliff Road and Cabot Lane (RUN) 1 detail officer; 4 hour detail; 7:45 AM to 11 :45 AM or earlier 1-2 Volunteers: 12:00 PM to 4 PM or earlier Cobblestone Hill at Lincoln Ave. (RUN) 1 detail officer; 4 hour detail; 7:45 AM to 11 :45 AM or earlier 1-2 Volunteers: 7:45 AM to 11 :45 AM or earlier Cliff Road and Nantucket Ave. (RUN) 1 detail officer; 4 hour detail; 7:45 AM to 11 :45 or earlier 1-2 Volunteers: 7:45 AM to 11:45 AM or earlier Cliff Road and North Liberty Street (BIKE and RUN) 1 detail officer; 4 hour detail; 7:45 AM to 11 :45 AM or earlier 1-2 Volunteers: 7:45 AM to 11:45 AM or earlier CliffRoad/MadaketlEel Point Road (BIKE) 2 detail officers; 4 hour details; 8:00 AM to 11 :45 AM or earlier 2-4 Volunteers: 7:45 AM to 11 :45 AM or earlier Madaket Road at Westender (BIKE) 1 detail officer; 4 hour detail; 12:15 PM to 4 PM or earlier 2-4 Volunteers: 12:15 PM to 4 PM or earlier Cliff Road/Center StreetIW est Chester Street/Chester Street (BIKE and RUN) 2 detail officers; 4 hour details: 7:45 AM to 11 :45 AM or ealier 2-4 Volunteers: 7:45 AM to 11 :45 AM Madaket and Quaker Road 1 detail officer; 4 hour detail; 7:45 AM to 11 :45 AM or earlier Other intersections identified as closure roads will need DETOUR/ROAD CLOSED FOR RACE barricades. TOTAL DETAIL OFFICERS reQuested: 23 (includes two (2) motorcycle officers) 6 CANCELLATION-CONTINGENCY PLAN In the event of a cancellation of the swim portion of the event due to weather, the race will be converted to, a duathlon with the swim portion of the race being eliminated and the race taking a run-bike-run format. Duathlon Contingency: In the event that the race converts to a duathlon due to the cancellation of the swim portion of the event the course will be as follows: 1.) First Run Start will be by swim wave but will be doubled in size so fewer waves will go off on the first run. First run will leave Jetties out Bathing Beach to North Beach to Easton, left on Easton, to Hulbert, left on Hulbert, back to Bathing Beach and into the bike transition. 2.) Bike Athletes will transition from the first run into transition area. Bike Course will be the same. 3.) Second Run Athletes will transition from the bike into the transition area. Second run will be same as original run course ( see above) Cancellation Contingency In the event the race is cancelled on Saturday, July 30,2010, the race date will be moved to July 31, 2010 with same times, same distances, etc. In the event that the event must be cancelled for Sunday, the event will not be re-run in 2011. October 22, 2010 Jamie Ranney, Co-Founder Race Director Nantucket Triathlon 8 Halloween dance asshmments durinf! dance '10 . 2 officers posted out side, with occasional walk through' . A. T. posted out side checking in students and later patrolling the out side ally & any troubles will be reported to him as he is the point man and coordinator of the event. He is also the contact person for the police. . Jimmy is inside roaming and spelling volunteers as needed he is also responsible for going out and getting the pizzas. . One volunteer for the back room to monitor boy's bathroom and to keep people from coming and going out the back door. . One volunteer (female) out side the little hall way by girl's bathroom to monitor that area of the floor and periodically check the girl's bath. (This has typically been where we have had the biggest alcohol (storage) problems) . A volunteer by D.J. for his protection and to keep the crowd offhis case . Two volunteers by the front door when we start to hand out stuff, necklaces etc., afterwards one stays there and the other can go to a different position. . One volunteer to split the difference between front door and the girl's bath. . If we have one more volunteer, they can help front door and front (facing the street) side of the room where most of the GRINDING goes on. If there is a problem, a volunteer will get a second volunteer to get A.T.; the first volunteer will stay and monitor the situation. AT will come and make the assessment with officers, if needed Page 1 of3 Jimmy Manchester From: Diane ONeil Sent: Friday, October 22,20108:29 AM To: Boudreau, James; Jimmy Manchester Cc: Webb, Dick; Leo Asadoorian Subject: RE: Nantucket - REVISED Site Plan Thank you Jim Jimmy, Can you explain this to your commission and let us know which location they prefer? Thanks Diane Diane A. O'Neil Project ManagerjCPO Town of Nantucket 16 Broad Street Nantucket, MA 02554 508-228-7256 phone 508-228-7272 fax From: Boudreau, James [mailto:JBoudreau@chacompanies.com] Sent: Thursday, October 21, 2010 5:08 PM To: Diane ONeil Cc: Webb, Dick; Leo Asadoorian Subject: RE: Nantucket - REVISED Site Plan Diane, The Building can easily be swapped if the location to the west is preferred. The road and parking works for either location. Our thoughts on locating the building further to the east was to get it closer to the synthetic turf field, which is likely to be the most used facility, and draw the most spectators. This location also reduces the length of utility runs into the site, which will provide some cost savings. Regards, Jim Jim Boudreau RLA, LEED AP BD+C Associate CHA Sports 978.369.2890 iboudreau@chacomoanies.com www.chacomoanies.com 10/22/2010 Page 2 of3 From: Diane ONeil [mailto:DONeil@nantucket-ma.gov] Sent: Thursday, October 21,201011:51 AM To: Boudreau, James Cc: Webb, Dick; Leo Asadoorian SUbject: RE: Nantucket - REVISED Site Plan Below are the only comments I have received..... Maybe a thought to swapping the concession location and the playground? Diane, Thank you on Cutting plan. P.S. I mentioned to you yesterday that the commission wanted the Field House moved back to its initial location. Personally, I prefer the new location. We most likely need CHAsports to state why they made this move and maybe convince the commission that this move is the correct one. Jimmy Diane A. O'Neil Project Manager/CPO Town of Nantucket 16 Broad Street Nantucket, MA 02554 508-228-7256 phone 508-228-7272 fax From: Boudreau, James [mailto:JBoudreau@chacompanies.com] Sent: Wednesday, October 06,201012:16 PM To: Diane ONeil Cc: Webb, Dick; Leo Asadoorian Subject: Nantucket - REVISED Site Plan Diane As discussed, please find the attached revised site plan. Please note the following: . Proposed development area has been adjusted to accommodate the revised boundary line and the 50' buffer from the west property line. . Field #1 has been lengthened to 360' . . Drop-off revised to accommodate bus turn-around. . Building location is shown on the east side of drop-off, in closer proximity to the future syn. turf field. This location would require shorter utility runs into the site. We could flip this location to west side of the drop-off if that is preferred. Please forward this along to the committee for questions and comment. We are working through a revised cost estimate and will forward that along shortly. Regards, Jim Jim Boudreau RLA, LEED AP BD+C Associate 10/22/2010 Nob8deer Fanns Road Playing F.... PROJECT COST EmMATE .. BIT. PVIII'TI8TORil DRAINAGE ~.. . ~....... 1 LS . I - ............. 500, SF I ~ ; . !!l!!!!!. ~I .......: 2.DO "1!MhWork =:= 1i -I: uo ... UtIIIIlMI WIIIr .......... 11111 IlL .... ........ ..... ...... WIIIIr ..... .. ...., UnIa ... ......... .... ......,... 4JIO MIIICIc FIIId ~tapIoI ...... p.. - r.........J FInIIII GIIddId CoII11n1111l1o. . I....../~lla nil! 'I 11106.... Sablot8l: . . uo w.I", .. CUriIIDD . "- CnIIIlId Slane [r GepIIl] ........... WlIIb RIirfaIllId.. ANa IIIlumhluI Curb ~ 6.00 ... III TIaIIl ........ ....... ...... CIlIIn ~ PeIInlIIIr ~ ....M'O" IWInaI ...~ ~ Galee . 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S s &,700 SY 1,800 TON I.GOO SF 7,000 SF 300 LF 0 EA 0 EA 0 EA 875 LF 0 EA liOO IF 1 EA 0 EA 700 LF 0 NItNt 1 MItt Page 1 of 1 Jimmy Manchester From: Taylor Nissi [taylor@ecamps.com] Sent: Friday, October 22,20108:52 AM To: Jimmy Manchester Subject: GameBreaker Lacrosse Mr. Manchester, I am emailing you to inquire about the possibility of running a lacrosse camp on Nantucket. I work with a company that runs youth lacrosse camps across the country, we combine top-notch coaching, college coaches and players, international and professional stars and coaches, with great locations. Our goal is to provide young athletes with an opportunity to refine and develop skills on the field, as well as help the kids develop confidence and leadership skills off the field. We already run a great camp on Cape Cod, and we would like to offer a 4-day program for 1 week during the summer. Our dates are pretty flexible and we are open to either'grass or turf fields. Please let me know if this might be possible, and I can provide more information about our program as well as answer any questions you might have. Best regards, Taylor Nissi GameBreaker Lacrosse Camps www.LaxCamps.com 800.944.7112 10/22/2010 ""'. Nantucket Parks & Recreation Commission Two Bathing Beach Road. Nantucket, MA 02554 Ph (508) 228-7213 FAX (508) 325-5347 James P. Manchester, Director ;manchester@)U1ntucket-ma.llav NQ8h Strudwick-Chair 2011 Meeting Schedule @ new Public Safety facility . Jan. 13 & 27 6p-8p . Feb. 10 & 24 6p-8p . Mar. 10 & 24 6p-8p . Apr. 14 & 28 6p-8p . May 12 & 26 6p-8p . Jun. 9 & 23 6p-8p . Jul. 14 & 28 6p-8p . Aug. 11 & 25 6p-8p . Sep. 8 & 22 6p-8p . Oct. 13 & 27 6p-8p . Nov. 10 6p-8p . Dec. 8 6p-8p Submitted by James P. Manchester, Oct. 14,2010, to Jennifer Ericksen ofNPD IT Administrator by phone: 508-228-7202 and email: je@nantucketpolice.com ) Nantucket Babe Ruth Baseball, Inc 12 Candle House Lane Nantucket, MA 02554 October 19, 2010 Amy Bryson Office of the Attorney General One Ashburton Place Boston, MA 02108 RE: AG number 046290 Ms Bryson: I received your letter today requesting Form PC for 2008 and for 2009. These have already been submitted to you but I am sending copies nonetheless. I hope this brings us into compliance with your office. Please let me know, at your earliest convenience, if there is anything else you need to me to provide. Sincerely, Michelle Maury Nantucket Babe Ruth Baseball, Inc. Open Topic AG 102810 . Babe Ruth Fund Transfer Page 1 of 1 Jimmy Manchester From: Michelle Maury (mbmaury@comcast.net) Sent: Wednesday, October 20,201010:28 AM To: Jimmy Manchester Subject: Fw: Attachments: Nantucket Babe Ruth Baseball.docx Jimmy- I got yet another request from the MA Division of Public Charites which I immediately replied to. They are driving me crazy but now that I have an actual name to send docs to I am hopeful it will be resolved before too long. I am corresposnding to them via mail and phone these days so I have attached a copy of my response for you to have should you need something to show the board. Please let them know I want this transfer made, as much, if not more than they do! Michelle 10/26/2010 Page 1 of 1 Jimmy Manchester From: Jimmy Manchester Sent: Tuesday, October 26, 2010 5:56 PM To: Michelle Maury Subject: RE: Babe Ruth Fund Transfer Michelle, Thank you. Jimmy From: Michelle Maury [mailto:mbmaury@comcast.net] Sent: Monday, October 25, 2010 6:58 PM To: Jimmy Manchester Subject: Re: Babe Ruth Fund Transfer I am assuming you got my email of 10/20. Have not heard back from the Div of Charities yet but the timing between my last 2 correspondences with them was almost exactly 2 weeks. So I'm thinking I should hear from them by the 3rd or 4th of Nov. Last time I tried calling I was told rather curtly that all responses would be by mail. I'll let you know as soon as I know anything- I promise! M ----- Original Message ----- From: Jimmv Manchester To: Michelle Maurv Sent: Monday, October 25,20105:39 PM Subject: Babe Ruth Fund Transfer Michelle, I just wanted to stay in touch with you on this matter since I have not heard any good news. Thank you. Jimmy 10/26/2010