HomeMy WebLinkAbout2010-09-28
AGENDA
Nantucket Land Bank Commission
Regular Meeting of September 28, 2010
Land Bank Meeting Room, 22 Broad Street
Nantucket, Massachusetts
CALL TO ORDER
A. EXECUTIVE SESSION
B. PROPERTY MANAGEMENT
1. Miacomet Golf Course - Management Update
C. CITIZEN BUSINESS/ANNOUNCEMENTS
D. MINUTES OF THE REGULAR MEETING OF SEPTEMBER 14,2010
E. TRANSFER BUSINESS
F. FINANCIAL BUSINESS
1. Fiscal Year 2010 Audited Financial Statements
2. Monthly Financial Report
3. Warrant Authorization - Cash Disbursements
G. REGULAR BUSINESS
H. PROPERTY MANAGEMENT
1. 106 Main Street - Use Request
2. Beach Use Requests Policy Discussion
ADJOURNMENT
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MINUTES
Nantucket Land Bank Commission
Regular Meeting of September 28, 2010
Land Bank Meeting Room, 22 Broad Street
Nantucket, Massachusetts
CALL TO ORDER: 4:00 P.M.
PRESENT: Bartlett, Gardner, Johnson, Reinhard. ABSENT: Stackpole.
STAFF PRESENT: Eric Savetsky, Executive Director; Jesse Bell, AdministratorlFiscal Officer; Susan
Campese, Assistant Administrator.
A. EXECUTIVE SESSION: Upon a motion made and duly seconded, it was VOTED to go into
executive session in order to discuss the purchase, exchange, lease or value of real property, and review
and approve executive session minutes. Each member was polled individually. All members voted yes.
The Vice Chairman declared that discussion of these matters in open session may be detrimental to the
Land Bank's negotiating position and that the Commission would reconvene into regular session
following executive session.
RETURN TO OPEN SESSION
Resource Planner/Ecologist, Bruce Perry and Miacomet Golf Course General Manager, Alan Costa
entered the meeting at 4:59 p.m.
B. PROPERTY MANAGEMENT:
1. Miacomet Golf Club - Manager's Update:
a. Miacomet Golf Course - Mid- Year Financial Report: Mr. Costa presented a financial
report prepared by Burke & Lamb, P.C. for the COmInission to review, representing the fmancial
position of Miacomet Golf as of June 30, 2010 and 2009. The Commission accepted the statements as
presented.
b. Financial Report: Mr. Costa presented the balance sheet and profit and loss
comparison through August 31, 2010.
c. Driving Range Discussion: Mr. Costa reported that he was looking into installing a
split rail fence with plastic chicken wire to stop the golf balls from going into the high brush beyond the
driving range.
d. Cart Path Paving Project: Mr. Costa presented estimates for paving the existing cart
paths for the Commission to review and discuss. After discussion, Mr. Costa suggested that he would
come back with estimates just to pave the 12,000 linear feet of cart paths as originally proposed.
Commissioner Gardner expressed concern over the expense and overall look of the project, suggesting
that Mr. Costa explore the use of magnesium flakes as an alternative method to control the dust.
Land Bank Commission
September 28, 2010
Page 2
e. Course Restroom Discussion: Commissioner Bartlett expressed the need for bathroom
facilities on the course, stating this should be made a priority, and the Commission asked Mr. Costa to
obtain estimates for building new restrooms.
Mr. Costa left the meeting at 5:31 p.m.
C. CITIZEN BUSINESS/ANNOUNCEMENTS: None.
D. APPROVAL OF MINUTES: Upon a motion made and duly seconded, it was VOTED to accept,
approve and release the regular session minutes of September 14, 2010, as written.
E. TRANSFER BUSINESS:
1. Transfer Update:
a. Additional Information Provided: Based upon the submission of additional
information, the Commission found the following transfers to be in order:
No. 30611 Jere B. Johnston and Lisabeth E. Johnston
No. 30910 Richard K. Decker, Chester S. Barrett, III,
Kenneth Decker and Jennifer Decker
No. 30936 Frances J. Haas
No. 30937 Dolores A. Rettman
F. FINANCIAL BUSINESS:
1. Fiscal Year 2010 Audited Financial Statements: Ms. Bell presented a staff-prepared Land
Bank financial summary, which also included Miacomet Golf operations, based on the Fiscal Year 2010
audited financial statements prepared by Kevin Carnes from O'Connor & Drew, P.C. Upon amotion
made and duly seconded, it was VOTED to accept the Fiscal Year 2010 audited financial statements as
presented.
2. Monthly Financial Report: The Commission accepted the August 2010 financial report
including the balance sheet and income statement previously provided by electronic correspondence.
3. Warrant Authorization - Cash Disbursements: Upon a motion made and duly seconded, it
was VOTED to execute the September 28,2010, warrant document in the amount of$17,167.12 to be
provided to the county treasurer.
G. REGULAR BUSINESS: None.
H. PROPERTY MANAGEMENT:
1. 106 Main Street - Use Request: Mr. Savetsky presented a request from Nantucket
Preservation Trust (''NPT'') to set up no more than 8 tables in the park to allow local vendors to sell
homemade, kitchen related items on Thursday, July 14,2011 from 10 a.m. to 4 p.m., which will work in
conjunction with their annual fundraising "Kitchen Tour" event taking place in the area throughout the
Land Bank Commission
September 28, 2010
Page 3
day. The "Kitchen Tour Marketplace" generates a small amount of income for NPT. Upon a motion
made and duly seconded, it was VOTED to approve the request.
2. 40th Pole Property - Use Request: Mr. Savetsky presented a request from surveyor Arthur
Gasbarro of Blackwell and Associates to drive heavy equipment across our 40th Pole property to gain
access to the coastal bank in front of87 Eel Pont Road (a three week project). The proposal went on to
request the ability to gain similar access to perform maintenance work on the project twice a year in the
future (approximately one week, each time). Details of the proposal were discussed, and upon a motion
made and duly seconded, the Commission VOTED to authorize Mr. Savetsky to write a letter approving
the initial one-time stabilization during the winter, however future equipment access requests would
require additional approval from the Commission. Further, the Commission requested that the property
owners cover the cost of grading Eel Point Road twice as an in-kind exchange.
Commissioner Gardner left the meeting at 6.05 p.m.
3. Beach Use Requests - Policy Discussion: Mr. Savetsky initiated a policy discussion on the
use of Land Bank beaches for private events, reporting that use requests this summer had increased
dramatically and in his view, they interrupted public enjoyment of the beaches. Mr. Savetsky asked the
Commission to think about designating one beach for private events, or directing them to Town beaches
instead, and recommended the discussion be continued to the next meeting when all Commissioners
would be present.
ADJOURNMENT: Upo ~a motion made and duly seconded, it was VOTED to adjourn at 6:05 P.M.
Attested to:
Accepted, Approved, and Released by VOTE
of the Commission this 12th day of October, 2010.
/- ,~~ ~-Ir
Leslie B. Johnson, Vice Chairman
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DOCUMENTS AND EXHIBITS
Nantucket Land Bank Commission
Regular Meeting of September 28, 2010
Documents and Exhibits List
1. Miacomet Golf Course - Mid-Year Financial Report
2. Miacomet Golf Balance Sheet and Profit and Loss Comparison through August 31, 2010
3. Miacomet Golf Course - Cart Path EstimatelBlackwell
4. Miacomet Golf Course - Cart Path EstimatelHoldgate Partners
5. Additional Information Provided - No. 30611 Form B, Part G (Confidential)
6. Additional Information Provided - No. 30910 Purchaser's Affidavit
7. Additional Information Provided - No. 30936 Seller's Affidavit (Confidential)
8. Additional Information Provided - No. 30937 Seller's Affidavit (Confidential)
9. Fiscal Year 2010 Audited Financial Statements
10. Fiscal Year 2010 Staff-prepared Land Bank Financial Summary
11. Monthly Financial Report - August 2010
12. Warrant Authorization dated September 28,2010
13. Use Request - Nantucket Preservation Trust/I 06 Main Street
14. Use Request - Blackwell & Associates/40th Pole
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TRANSFER BUSINESS
Nantucket Land Bank Commission
Regular Meeting of September 28,2010
1. Transfer Update:
a. Additional Information Provided:
No. 30611 Jere B. Johnston and Lisabeth E. Johnston
· Received Form B, Part G (Seller's Affidavit)
No. 30910 Richard K. Decker, Chester S. Barrett, III, Kenneth Decker and
Jennifer Decker
· Received purchasers' affidavit regarding allocation of"M" exemption
No. 30936 Frances J. Haas
· Received seller's affidavit regarding separation of joint ownership for estate planning
No. 30937 Dolores A. Rettman
· Received seller's affidavit regarding separation of joint ownership for estate planning