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Home My WebLink About2010-07-13 AGENDA Nantucket Land Bank Commission Regular Meeting of July 13,2010 Land Bank Meeting Room, 22 Broad Street Nantucket, Massachusetts CALL TO ORDER A. EXECUTIVE SESSION B. CITIZEN BUSINESS/ANNOUNCEMENTS C. MINUTES OF THE REGULAR MEETING OF JUNE 22, 2010 D. TRANSFER BUSINESS -1-".. :~5~ '.u",.~ ....;._ ',,- -1 (-=.= i"- r~.) - -~.~- -----"_..,~~.~---_.__.__._._-_. ----, - --- E. FINANCIAL BUSINESS 1. Monthly Transfer Statistics 2. Warrant Authorization - Fiscal Year 2010 Cash Disbursements 3. Warrant Authorization - Cash Disbursements 4. Fiscal Year 2010 Year End Budget Comparison 5. Fiscal Year 2011 Budget Approval F. REGULAR BUSINESS G. PROPERTY MANAGEMENT 1. Cisco & Gardner Property Use Request 2. Keane Property - Permitting Update 3. Welton Property - Invasive Species Proposal 4. Cisco Area Properties - Road Maintenance Contribution Request 5. Carter Property - Property Planning Discussion 6. Miacomet Beach Property - Use Request 7. Sanguinetti Property - Culvert Replacement 8. Dias Property - Encroachment Matter 9. Ladies Beach - Beach Use Requests 10. Low Beach - Use Request 11. Wade Cottages Beach - Use Request H. PERSONNEL MANAGEMENT 1. Administrator/Fiscal Officer Review ADJOURNMENT 'fv . - o ;u :11 C) C-. c::: r- N 00 ; .. :g N ~ o -) MINUTES Nantucket Land Bank Commission Regular Meeting of July 13,2010 Land Bank Meeting Room, 22 Broad Street Nantucket, Massachusetts CALL TO ORDER: 4:02 P.M. PRESENT: Johnson, Reinhard, Stackpole. ABSENT: Bartlett, Gardner. STAFF PRESENT: Eric Savetsky, Executive Director; Jesse Bell, Administrator/Fiscal Officer; Susan Campese, Assistant Administrator. A. EXECUTIVE SESSION: Upon a motion made and duly seconded, it was VOTED to go into Executive Session. Each member was polled individually. All members voted yes. The Chairman declared that the purpose of gomg mto executive seSSlOn was to diSCUSS matters related the ' purchase, exchange, lease or value of real property and that discussion of these matters in open session may be detrimental to the Commission's negotiating position. The Chairman further noted that the Commission would reconvene into regular session following discussion of these topics. RETURN TO OPEN SESSION Commissioner Gardner; Bruce Perry, Resource Planner/Ecologist; William Duane and Carol Langer of the Cisco Civic Association entered the meeting at this time. B. DOCUMENTS AND EXHffiITS USED AT THE MEETING: 1. Transfer Business 2. Monthly Transfers, Statistics and Graphs 3. Warrant Authorization - Fiscal Year 2010 Cash Disbursements 4. Warrant Authorization - July 13,2010 Cash Disbursements 5. Fiscal Year 2010 Year End Budget Comparison 6. Proposed Fiscal Year 2011 Budget 7. Price estimates for the installation of a culvert on Almanac Pond Road 8. Photographs evidencing abutter encroachment at the Land Bank's Dias property C. CITIZEN BUSINESS/ANNOUNCEMENTS: None. D. APPROVAL OF MINUTES: Upon a motion made and duly seconded, it was VOTED to accept, approve and release the regular session minutes of June 22, 2010, as written. E. PROPERTY MANAGEMENT: 1. Cisco Area Properties - Road Maintenance Contribution Request: Mr. Duane and Ms. Langer of the Cisco Civic Association presented a request for the Land Bank, as a property owner Land Bank Commission July 13,2010 Page 2 with thirty percent (30%) frontage on Westerwyck Way, to contribute to the cost of road maintenance this year. After a discussion of how much traffic was actually attributable to the Land Bank on this road, upon a motion made and duly seconded, the Commission VOTED to authorize payment in the amount of $945 as a one-time contribution toward the road maintenance expense, representing thirty percent (30%) of the bill from P&M Reis Trucking which had already been paid by the association. Jeffrey Pollock, Property Supervisor entered the meeting at this time. Mr. Duane and Ms. Langer left the meeting at this time. F. TRANSFER BUSINESS: 1. June 2010 Transfers - Record Nos. 30770 through 30853: The Commission reviewed transfers for the period of June 1. 2QH> thrQugh June 30.2010. a. Current "M" Exemptions and Liens: The Commission authorized the placing of liens against the following properties as a result of the purchasers claiming the "M" exemption as first-time buyers of real property: No. 30770 Adam R. Murray No. 30788 Elizabeth Lugosch No. 30791 Russell C. Carson and Jeffrey B. Carlson No. 30800 Jennifer Rebecca Hudson and Charles W. Hoilman, III No. 30840 Stephanie C. Johnson No. 30848 Katherine J. Deras 2. Transfer Update: a. Additional Information Provided: Based upon the submission of a satisfactorily completed Form B, Part G (Seller's Affidavit), the Commission found the following transfers to be in order. No. 30517 Alan H. W. Shiff Revocable Trust Agreement of March 20,2006 No. 30518 Carol S. Shiff Revocable Trust Agreement of June 21, 2006 b. Purchase Price Documentation Provided - No. 30711 REC 199 Cliff Road Realty Trust: Based upon the submission of the requested documentation in support of the stated purchase price, the Commission found the above-referenced transfer to be in order. G. FINANCIAL BUSINESS: 1. Monthly Transfer Statistics: Monthly transfer statistics reports comparing fiscal years 2009 and 2010 and calendar years 2009 and 2010 through June 2010 were presented. Land Bank Commission July 13, 2010 Page 3 2. Warrant Authorization - Fiscal Year-End 2010: Upon a motion made and duly seconded, it was VOTED to execute the fiscal year-end June 30, 2010 warrant document in the amount of $108,189.31 to be provided to the county treasurer. 3. Warrant Authorization - Cash Disbursements: Upon a motion made and duly seconded, it was VOTED to execute the July 13,2010 warrant document in the amount of $20,447.70 to be provided to the county treasurer. 4. Fiscal Year 2010 Budget Comparison: The Executive Director presented the Fiscal Year 2010 Budget Comparison for review. 5. Fiscal Year 2011 Budget: The Commission discussed the Fiscal Year 2011 draft budget. Upon a motion made and duly seconded, it was VOTED to approve the proposed budget as presented. H. REGULAR BUSINESS: None. I. PROPERTY MANAGEMENT: 1. Cisco and Gardner Property Use Request: Mr. Savetsky presented a request to hold a surfing competition ("Ozone Surf Classic") event on July 25, 2010 with parking on the Gardner property and shuttle service to Cisco Beach, where there will be a judges platform and P A system on the beach, along with six port-a-potties, a dumpster and BBQ set up in the parking lot. Knowing that all funds generated by this event are provided to island charities that focus on children's programming and community activities, upon a motion made and duly seconded, the Commission VOTED to approve the request as presented. 2. Keane Property - Permitting Update: Mr. Perry informed the Commission that an application to amend the Order of Conditions for the Keane Property was being submitted to the Conservation Commission. 3. Welton Property - Invasive Species Proposal: Mr. Perry reported that an application had been filed with the Conservation Commission to remove invasive willow trees and Phragmites which are drying up wetland areas of the Welton property, as well as abutting areas owned by the Nantucket Conservation Foundation. 4. Carter Property - Property Planning Discussion: Mr. Savetsky reported that Francie Bovers, an owner of waterfront property in Quaise, had expressed concern over a dinghy chained to the stairs and an unmarked mooring which was installed in front of the Land Bank's Carter property. The dinghy and mooring have since been removed. 5. Miacomet Beach Property - Use Request: Mr. Savetsky presented an emergency request from Eithne Yelle of Nantucket Catering Company to drive three vehicles across Land Bank property on Miacomet Beach between the hours of 4 and 5 p.m. on Friday, July 16,2010 to access the Town side of the beach for an event that was previously approved by the Town. Upon a motion Land Bank Commission July 13,2010 Page 4 made and duly seconded, it was VOTED to approve the emergency request. 6. Sanguinetti Property - Culvert Replacement: Mr. Perry presented price estimates from P&M Reis Trucking and Atlantic Aeolus for replacing the culvert on Almanac Pond Road which is used to access the Land Bank's Sanguinetti property. Upon a motion made and duly seconded, it was VOTED to approve the culvert replacement by Atlantic Aeolus for $4,339 as recommended by Mr. Perry. 7. Dias Property - Encroachment Matter: Mr. Perry reviewed the litigation history and resurgent encroachment violations by abutter Richard Travaglione, reporting that he: (a) drove heavy equipment across Land Bank property without prior authorization; (b) built a portion of wall on our property; (c) graded areas of our property within fifty feet of the wetland; (d) took down the fence between his property line and ours which he was required to install per the terms of our settlement agreement; (e) mowed a portion of our property; and (f) trimmed branches from trees on our property to enhance his views. Mr. Perry requested the Commission's permission to have the Land Bank's property professionally surveyed, the wetland violations assessed by the Conservation Commission, and to engage the services of Attorney Michael Wilson, who previously represented the Land Bank in litigation on this matter. Upon a motion made and duly seconded, it was VOTED to proceed with the Mr. Perry's recommendations. 8. Ladies Beach - Use Request: Mr. Savetsky presented a request from Nantucket Clam Bake Company for a clambake at Ladies Beach on Saturday, July 31, 2010 with tables and chairs for 30 guests and staff set-up at 5 p.m. for guests arriving at 6 p.m. Upon a motion made and duly seconded, it was VOTED to approve the request. 9. Ladies Beach - Use Request: Mr. Savetsky presented a request from Nantucket Clam Bake Company for a clambake at Ladies Beach on Saturday, September 4,2010 with tables and chairs for 30 to 40 guests and staff set-up at 5 p.m. for guests arriving at 5:30 p.m. Upon a motion made and duly seconded, it was VOTED to approve the request. 10. Low Beach - Use Request: Mr. Savetsky presented a request from Nantucket Clam Bake Company for a clambake on Low Beach on Friday, August 13,2010 with tables and chairs for 40 to 45 guests and staff set-up at 5 p.m. for guests arriving at 6 p.m. Upon a motion made and duly seconded, it was VOTED to approve the request. 11. Low Beach - Use Request: Mr. Savetsky presented a request from Nantucket Clam Bake Company for a wedding ceremony on Low Beach at 3 p.m. on Monday, August 30,2010 with 36 chairs set up and the expectation of70 to 80 guests, with reception to follow at Wade Cottages. Upon a motion made and duly seconded, it was VOTED to approve the request. J. PERSONNEL ADMINISTRATION: 1. Administrator/Fiscal Officer Review: Based upon a favorable review and recommendation from the Executive Director, upon a motion made and duly seconded, it was VOTED to approve a 2.75% cost of living and 5% merit increase, bringing Ms. Bell's annual salary Land Bank Commission July 13,2010 Page 5 to $67,667 effective July 1,2010. The Commission authorized Mr. Savetsky to execute a Personnel Change Form to be provided to the County Treasurer. otion made and duly seconded, it was VOTED to adjourn at 5:53 P.M. Attested to: Accepted, Approved, and Released by the VOTE of the Commission this 27th day of July, 2010. ......'............8.. C..'lI... .._.....w ... ,....... ....................,. ..s............. .1. WI...._.W ..... '.oW.'. . ,.. 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'.0:,,;,:,,:,.,..;,.,.,..,.,..,.,..:.;:. ."@~::::_"<;:,,,, .,""",.,)S,<<<<:.;;,.,..J&.Lr:ft.%.<<,...,.,w/.;::;;:'ffi....m."Jllfwt",<<<*.w/.)m.<<f<m<<~t"*W,<,<<<<"oo FY09 Total Exempt Taxable Total Gross Gross Revenue Month Transfers Transfers Transfers Value Value Taxable Received Jul-08 65 38 27 $47,229,858 $46,335,111 $928,702 Aug-08 63 38 25 $84,318,085 $83,708,085 $1,678,162 Sep-08 76 39 37 $55,282,900 $54,882,900 $1,097,658 Oet-08 68 39 29 $52,249,003 $51,846,781 $1,043,786 Nov-08 54 32 22 $41,932,496 $41,532,496 $846,650 Dee-08 105 74 31 $51,609,065 $50,799,065 $1,019,981 Jan-09 59 45 14 $21,784,925 $15,984,925 $319,787 Feb-09 53 37 16 . $14,330,594 $12,538,233 $239,530 Mar-09 53 42 11 $17,755,594 $15,955,594 $327,112 Apr-09 52 34 18 $39,600,613 $29,920,613 $598,412 May-09 68 43 25 $18,179,460 $14,853,400 $297,068 Jun-09 58 45 13 $10,720,838 $8,885,838 $185,717 #'IAPzt4 Average 65 Low 52 High 105 "":"::":""5'''0'''6''': ................ . . ~~~:~:~::=::~::~::::: :::.: 42 32 74 ..:.:'..:'268 .... ......-. ............. 22 11 37 "::::::::::::::$"':4:':5'''4'''''9'''9'''3.''''4':':3':0''':::: ................. . . . .... .... . .... ...............-... , .... .... .... ::::: :::::::::: :;::..:: .::.:::.:~:. ::..:.. :t: :.:..::.::::: $37,916,119 $10,720,838 $84,318,085 ::,,::::$....4:':2'..7'..:2...4'..3..'''04'..''':0'.. "'_'d' . ... .... ..... _. :::":':,:.:::.:.,.",f.,::,:.J,,::.:..: $35,603,587 $8,885,838 $83,708,085 ...... - -. -........................ -.... -. . .........-...-.. .. ... '.. . . . . . . . . . . . . . . . . . . . -. ,...'.' ...,'.. .$~i!;~?i?64 $715,214 $185,717 $1,678,162 .1lI,"I::~. ... ..I1[.U'df~lim..~ii:':'. :'"..~ ....;~.1(IM1Ml~tt.MW~11lmm@ftflt{.f&jiWYWWr4(_}W1lM .:-:-:..-:. ...;.-h....-:..h. ..:.. -:.:-..:-:..-:.:.-:...:.:-:.;.....:-:..-:-:.:-:-:.~~. .:-x-:.;.;..-:-:->>:-:.-:.::::-:-- ..:.:.' .....-:.-:-:..>>:.;.-..: ....:-..~.?:.x-:-:o:~/.w~..:i<</.....:::::......:-:r.:::-:-:.;.:.:.*=:::.::::?::"x-:-:~::--<.m:::~ ~.~;z.:"7~.:::.:::....:-:.~~jj~ ~l:*:}.::::~{~:: FY10 Total Exempt Taxable Total Gross Gross Revenue Month Transfers Transfers Transfers Value Value Taxable Received Jul-09 61 41 20 $44,644,114 $42,991,125 $878,323 Aug-09 37 25 12 $17,214,552 $12,649,226 $252,985 Sep-09 92 46 46 $67,744,386 $64,608,073 $1,280,828 Oct-09 85 38 47 $90,032,410 $87,070,640 $1,741,413 Nov-09 94 60 34 $61,669,385 $57,127,164 $1,150,543 Dec-09 114 78 36 $60,119,575 $49,272,425 $985,449 Jan-10 60 48 12 $13,437,926 $12,194,500 $243,890 Feb-10 67 44 23 $59,068,081 $54,426,906 $1,083,956 Mar-10 74 42 32 $39,115,847 $34,074,250 $681,485 Apr-10 50 26 24 $30,068,735 $28,979,000 $587,080 May-10 72 49 23 $44,629,928 $35,100,208 $702,004 Jun-10 84 46 38 $66,797,096 $38,947,596 $779,553 ...-. ...................-. TOTALYS90 Average 74 Low 37 High 114 ......... ..-................. '..................543 ............ .......... 45 25 78 .-..... ..........-- .... 341 29 12 47 ......-.-..-...........-.............................. ........ .... ..... .~99,4~94~;93,4 $49,545,170 $13,437,926 $90,032,410 ..................................-............. .... ..... ....$$17\441,11$ $43,120,093 $12,194,500 $87,070,640 .............-..................--..- ... . .......: ~1q,,3,97:',99~ $863,959 $243,890 $1,741,413 MONTHL Y (UNAUDITED) ':eNltHll::_IE.!I!f.illlI1l.:::llt:INI.II.lt::::~::i:::i:i:i:i:i:i:il:t:i:::i:!i:iltt:i:i:!III;iI~i:i:i:::i:i:i:i:t:i:IiI:i:i:li:il::l;ill]:l:mIi:::ti:fi:iI@i&il[@t:i:i::~::i:::::im::::::::: CAL09 Total Exempt Taxable Total Gross Gross Revenue Month Transfers Transfers Transfers Value Value Taxable Received Jan-09 59 45 14 $21 ,784,925 $1 5,984,925 $31 9,787 Feb-09 53 37 16 $14,330,594 $12,538,233 $239,530 Mar-09 53 42 1 1 $17,755,594 $1 5,955,594 $327, 1 12 Apr-09 52 34 1 8 $39,600,613 $29,920,61 3 $598,412 May-09 68 43 25 $1 8, 1 79,460 $14,853,400 $297,068 Jun-09 58 45 13 $1 0.720 838 $8.885.838 $185.717 Jul-09 61 41 20 $44,644,1 14 $42,991 ,125 $878,323 Aug-09 37 25 12 $17,214,552 $12,649,226 $252,985 Sep-09 92 46 46 $67,744,386 $64,608,073 $1 ,280,828 Oct-09 85 38 47 $90,032,410 $87,070,640 $1 ,741 ,41 3 Nov-09 94 60 34 $61 ,669,385 $57, 127,164 $1 ,1 50,543 Dee-09 1 14 78 36 $60, 1 1 9,575 $49,272,425 $985,449 ...,.................. """""""""""'343 ....,...........246 """"""""""97 """"""""""'$122'372"024 """""""$98138:602 $1967625 . "..'... .'...to.tAL ....................... . . ................... . .............-....... . ............ ............... . .. . - . .. . ............ ... .... . -,. :;::~::~:::::::::~::~~:..::: ; ~ ~ : : : : : : : : : : : : : : : ~ : : .:: . . . . . . . . . . . . . . . . . . . . . . . . ... . . . . -... . ............... .-.. ............ -.. .... - ...-. .... ..................... ::::::::::::::::::::::.::.........~:..:.::..: ':..:..:::.: .:............."",",.".:"",,,:L:..,,,. ::::::::;:::..::.::t::.::.::.::L...:...:': Average 69 45 24 $38,649,704 $34,321 ,438 $688,097 Low 37 25 1 1 $10,720,838 $8,885,838 $1 85,71 7 High 1 14 78 47 $90,032,410 $87,070,640 $1 ,741 ,41 3 :eNml.li:_IR.:::lmI1l..:i:I_..::lgl~l:i:i:::::i:i:i:iIIIIII:i:::::i:i:iI:i:i:::::::i:::i:i:i:::i:iII:Ii:i::::.i:i:i:::i:::::::i:::::::i:i:i:::i:i:::::i:::i:;::::i:i::::I:::::::::i:il:i:i:i:i:i:i:::i:i:::i:::IIi:::::::i:::::i:i:i:i:i~i::::::::~i:i:::i:i:: CAL 10 Total Exempt Taxable Total Gross Gross Revenue Month Transfers Transfers Transfers Value Value Taxable Received Jan-10 60 48 12 $13,437,926 $12, 194,500 $243,890 Feb-1 0 67 44 23 $59,068,081 $54,426,906 $1 ,083,956 Mar-10 74 42 32 $39,1 1 5,847 $34,074,250 $681 ,485 Apr-10 50 26 24 $30,068,735 $28,979,000 $587,080 May-10 72 49 23 $44,629,928 $35,1 00,208 $702,004 Jun-10 84 46 38 $66.797,096 $38.947,596 $779.553 Jul-1 0 Aug-1 0 Sep-10 Oct-10 Nov-10 Dec-10 ....,.............................. ''''''''''''''407'' .............255.... 152 ..................$253111'612 ............$203722460 .........$4077.008. i'HRUJWNE1'O ............... ... ... ...............-.... ...... ............. .. . .... . .." - . .........-. . .... -, --. .. : : : : : : ~ ' ~ . : : . : : ' . ; ; : : ; : : . : .. : : : ' ~ - . :::::::::::::::. ....: :::: ...........................,...i.........!.....,:.. . . - . . . . . . . . . . -... . .. .. ... . .. . ............ .......-. ....-.... ... .. . :::::::::::::..:.:::.;;..:~:.:...:.: .t::.:..:: .: ::::::::::::..:::.;::.:;.::.::_:.::..::.:: Average 68 43 25 $42,1 86,269 $33,953,743 $679,661 Low 50 26 12 $1 3,437,926 $12,194,500 $243,890 High 84 49 38 $66,797,096 $54,426,906 $1 ,083,956 MONTHL Y (UNAUDITED) TRANSFER BUSINESS Nantucket Land Bank Commission Regular Meeting of July 13,2010 1. June 2010 Transfers - Record Nos. 30770 through 30853: a. Current "M" Exemptions: No. 30770 Adam R. Murray No. 30788 Elizabeth Lugosch No. 30791 Russell C. Carson and Jeffrey B. Carlson No. 30800 Jennifer Rebecca Hudson and Charles W. Hoilman, ill No. 30840 Stephanie C. Johnson No. 30848 Katherine J. Deras 2. Transfer Update: a. Additional Information Provided: No. 30517 Alan H. W. Shiff Revocable Trust Agreement of March 20, 2006 Received completed Form B, Part G (Seller's Affidavit) No. 30518 Carol S. Shiff Revocable Trust Agreement of June 21, 2006 Received completed Form B, Part G (Seller's Affidavit) b. Purchase Price Documentation Provided: No. 30711 REC 199 Cliff Road Realty Trust (199 Cliff Road) Purchase Price $1,395,000/ Assessed Value $2, 198,700/63% of Assessed Value Received fully-executed Purchase and Sale Agreement