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HomeMy WebLinkAbout2007-11-13Meeting of November 13, 2007 11:00 AM to 1:00 PM 2 Fairgrounds Rd. Agenda ^ Call the meeting to order ^ Minutes November 1, 2007 ^ ?any Conflict of Interest Disclosures IRS 990 review by John Belash ,. ~CiRC ~~s~~~~~ ^ 11:30 to 12:00 Small Friends ^ 12:00 to 12:30 A Safe Place Discussion ^ 12:30 to 1:00 deliberations Next meeting date Thursday November 15, 2007 at 2 Fairgrounds Conference room *Next Agenda Items -Legal services, Food Pantry, Nantucket Rental Assistance Program Contract Review Committee November 13, 2007 2 Fairgrounds Road Attending: John Belash, Jack Gardner, Alice McWade, Christy Kickham, Rachel Rosen, Patty Roggeveen, Mary Wawro, Maryanne Worth, Ann Medina. Maryanne briefly described the review process. Patty would like to ask if and how the agencies are using the information from the Human Condition survey when applying for grant money. Maybe we can have the agencies come back with a paragraph describing specifically how they are using the funds. When the CRC is presented to the BOS and FinCom we can show how the survey was used in funding the agencies. Does the committee earmark what the money will be used for? The committee makes determinations as to what the money will be used for. This committee would like the agencies to be more specific as to how the money would be used applying the findings of the Human Condition survey. As a group do we want to take on a payroll position? Is this funding intended for long-term support or just to get things going? Some of these agencies depend on this funding; they cannot raise funds on their own (example: E/derServices). Are we reaching all agencies or just the same ones? Do you know of any other services that do not apply? To be able to ask for more money we could broaden the scope. Maybe with more applications the CRC could get more funds. Maryanne submitted a supplemental budget requesting 20% more for this year and 10% for subsequent years. Small Friends $34,651 Bethany Oliver and Francine Balling: The amount of the request, $34,651 would be used to pay a permanent substitute teacher, salary and benefits. This is the fourth year the town has provided funds for this position. This allows us to have a person who is qualified and trained to work in the classroom and who knows all the children and their parents. This provides piece of mind for the parents and teachers and it has done a lot for the continuity of Small Friends which is the only licensed day-care that is open year round, (dosed 13 days a year). Small Friends is open from 7:45 to 5:15 Monday thru Friday and takes children from 3 months to kindergarten age. Two thirds of the days we are open there is someone out, either on vacation or a sick day. Small Friends is hoping to finance this position themselves in the future. Right now they are in the process of constructing a new building (construction starts the Monday after Thanksgiving) but once it is complete, hopefully they will become more self-sufficient. Small Friends has $300,000 endowment for scholarship and aid and $300,000 for operations. Is there a waiting list? Yes there are 67 on the list but sometimes when an opening becomes available some people have made other arrangements. The infant waiting list is extensive and we will be increasing the infant capacity by three. Infants are extremely expensive to care for because of the low teacher/aide to infant ratio. Will there be any staff changes? We will need one teacher and possibly one aide. We will increase enrollment by 20; right now we do not have the room. The committee is looking at the possibility of phasing out funding this position; maybe you could submit a brief paragraph showing how this position fits in with the needs of the Human Condition survey. Small Friends is trying their best to offer their staff competitive wages; it is difficult to get good staff members and because of their accreditation they need a lead teacher and an assistant. Maryanne will send Small Friends a note for any follow-up information the committee requests. A Safe Place $75,000 Kat Robinson-Grieder, Patricia Kelleher, Michele Langlois, Barbara Halsted: The amount of the request, $75,000, would be used for: Emergency Services; Court Advocacy; Community Prevention and Education; and Supportive Counseling. The Board of A Safe Place had been looking at their mission statement and when the budget proposal was submitted the changes were not complete. The new mission statement is: 'To work to e/iminate domestic vio%nce and sexua/ assau/t and to empower every woman, man and child in the Nantucket community to /ive a /ife free of vio%nce.'A Safe Place was providing mental health services in the past and that was a duplication of services with Nantucket Behavioral Health Services. A Safe Place provides a wide continuum of services to those whose lives have been traumatized by sexual assault and domestic violence (mostly in the home). A Safe Place has a parents group that meets one afternoon or evening a week to help parents address issues with children and teaches children to dial 911 in an emergency situation. This service is free. The Beacon Project is a joint project, with the Nantucket Police Department, that provides information to people. Every call the police respond to, even if there is no assault, they leave a packet of information showing where to go for help. If a call is made at night it is followed up the next day with a phone call. This project was funded by an anonymous grant specifically for A Safe Place and the Police. A Safe Place collaborates with Nantucket Behavioral Health Services on providing referrals and they share space and an employee. They have also expanded their affiliation with the Nantucket Cottage Hospital. Last year you spoke about State cut backs, what is the status this year? We were level funded and now the State is requiring a 25% match. When we submit a budget to the state we present what programs will cost and they fund 75% and we have to come up with the remaining 25%. What are the needs for non- English speaking clients? The needs do not affect the budget as much as the services. Many in this community do not seek help because of their cultural beliefs. A Safe Place works with the hospital and the faith community on how to best provide services; all information is printed in several languages. Last year A Safe Place also discussed billing clients insurance, what has happened there? This was discussed when A Safe Place was looking into becoming a licensed mental health center but these services already exist at NBHS. They have decided to stay with the sexual assault and domestic violence services. A Safe Place is an agency that has gone through a transition in the last 6 months and they are trying to re-group. The previous director is gone and there is an interim director here two days a week; she is also available by phone. Kat is the Associate Executive Director and she is there full-time. Maybe we could just speak to board members and ask them what their status is; are they actively seeking a new director and what are the criteria for a new director. The committee would like to see more of a budget breakout, be more specific about the emergency services. It seems that they are collaborating more with NBHS, NCH and the police. 990 overview The IRS 990 form is filed by 501 (c) 3non-profit organizations to elicit information; who does what, what it costs to do it etc. the information will always be the trailing year. I Identifies the organization, what their IRS number is. II (1-12) identifies sources of revenue. This is useful to look at to see where an agency is getting their money. III (13-17) breaks down in detail the expenses; how much goes into administration; programs IV (18-21) Balance sheet; net assets, liquid assets, real estate V List of officers and directors. The meeting adjourned at 1:00. The next meeting is November 15th at 11:00. The Interfaith Council Food Pantry and the Interfaith Council Rental Assistance Program are on the agenda. Respectfully submitted by .~lnn ~-~l e diva