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HomeMy WebLinkAbout2007-11-01Meeting of November 1, 2007 12:00 AM to 1:00 PM 2 Fairgrounds Rd. (Garage Area) Agenda ^ Call the meeting to order ^ Introductions ^ Minutes ~~~~sr 4x ~~l~r~of I3~s~~es~ - ^ Brief history- recap of last year's process What's working ?What needs improvement? ^ Set Mutual Meeting Times ^ Conflict of Interest Disclosures C s• - `F ~C Pu~il~.ss ^ Supplemental Budget (Increase for CRC Dollars) ^ Data for FY08 lst Quarter Reports Late Quarterly Reports- ?set policy Discussion Discussion ^ 990 Workshop by Tohn Belash ?Date Contract Review Committee November 1, 2007 2 Fairgrounds Road Attending: Alice McWade, Patty Roggeveen, Mary Wawro, Christy Kickham, Rachel Rosen (conference call) Maryanne Worth, Ann Medina. Excused: Jack Gardner, John Belash Introductions: Alice: Community at large member. Rachel Rosen: Council for Human Services representative. Mary Wawro: Community at large member. Patty Roggeveen: BOS representative. Christy Kickham: FinCom representative. BriefHistory.- The Human Services Contract Review Committee (HSCRC) was established in May of 1993 at the request of town meeting. Members include representatives from the Board of Selectmen, the Finance Committee, the Nantucket Planning & Economic Development Commission, the Council for Human Services and the community-at-large. The HSCRC reviews local health and human service funding requests annually and make recommendations to the Finance Committee and the Board of Selectmen regarding appropriations. As a result of the Council and the Committee's efforts, funding allocations are currently serving the community in a more cost-effective way. Nantucket won the Municipal Innovation Award because of this process. This committee is made up of dedicated volunteers and last year they worked on specific area; what is working, what needs to be improved, problems with the quarterly reports not in on time, conflict of interest disclosure, and some agencies that have a sense of entitlement. John has provided us with a 990 workshop (this is the IRS form non-profits fill out to show where their funding comes from). Rachel asked if there were any new requests this year (there is one) and if there was any way for agencies that have not applied to find out about these grants. There is a public notice that is put in both newspapers and it runs for two weeks and the agencies have 4 weeks from the time of the first notice to have the grants back in our office. Perhaps more outreach can be done. The chair of this committee is usually the BOS rep., Christy (FinCom rep) has chaired the meetings for the past two years. This year Patty will chair the meetings. This committee has been meeting for the past 3 years on Tuesdays and Thursdays from 11:00 to1:00 and this seems to work for everyone. There are usually 3 agencies at each meeting. Patty asked if we could hear more than the 3 agencies at a time ending the process sooner. Christy commented that there is a lot of reading involved and reviewing 3 agencies seems to work. Also it would be difficult for some members to take 3 hours off in the middle of the day. The figures will probably have to beset by early January, Patty will check with Libby on this. The meetings times have been scheduled as follows: Tuesdays November 13tH, 20tH 27tH and December 4tH Thursdays November 15tH and 29tH 11:00 to 1:00. John will do the 990 workshop on the 13tH 11:00 to 11:30. Conflict of Interest: MA Dept. of Ethics for. This form is submitted to the town clerk via Maryanne. You must fill one out if you think you or your spouse may have a conflict. Maryanne is on the board of Nantucket Human Services Center (NHSC) and ASAP. She will not sit in on these meetings. Maryanne submitted a supplemental budget for CRC dollars asking for a 20% increase this year and 10% annually. This was submitted to the town manager then it goes to BOS & FinCom. This department has been level funded for 10 years. Quarterly reports: ASAP is extremely efficient. Karyn put together a form detailing how the money was spent. I would like to see this form added to the contracts/scope of services. The quarterly reports are different because a lot of the agencies provide fee for services. There have been problems in the past with the hospital submitting their quarterly reports late. There has been a policy in place that if the quarterly reports are not submitted on time the agencies payment would be withheld until the following quarter. Maryanne would like to keep that policy. This is up to the committee to decide. Alice is interested in the financial status of the hospital since the merger with Mass General. Merging with NCH, a rural hospital, enables Mass General to charge more for services. The hospital has a community benefits fund and they have given money to NBHS. The Human Condition survey identified what the needs of the community are. As we go forward for more money, it is important for us that applicants specifically-reference that they would use the survey results. Maryanne is hoping to do the survey every other year. Bob Karelitz (Tuppancy Foundation) asked Maryanne if she needed help with this. Can Maryanne request money from the CRC for the survey? Yes. Demands for town money has increased and funds are decreasing. The Council for Human Services members is concentrating on 4 areas: housing, mental and dental health issues, and cost of living. Maybe the BOS will see the significance of the data and the potential for dollars that this data could bring to the community. The last survey was done 11 years ago and out of that came Sherburne Commons, the Sober House and the smoking ban. All agencies are doing more for less and it gets to the point that you can only do so much. There is a person from Community Action Council of Cape Cod & Islands (CACCI) that comes to the island once a week to enroll people in the state mandated insurance program and there are a couple of council members trained to do fuel assistance. When the schedule is set it will be sent to the CRC members. The meeting adjourned at 1:00. The next meeting is scheduled for Tuesday November 13th at 11:00 2 Fairgrounds Road. Respectfully submitted by, .~lnn .~lecCina