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HomeMy WebLinkAbout2009-04-14 ---10 AGENDA Nantucket Land Bank Commission Regular Meeting of April 14, 2009 Land Bank Meeting Room, 22 Broad Street Nantucket, Massachusetts CALL TO ORDER A. EXECUTIVE SESSION B. CITIZEN BUSINESS/ANNOUNCEMENTS ci \.0 ..-:--:::> C. MINUTES OF THE REGULAR MEETING OF MARCH 24, 2009 ~0 '.'J D. PROPERTY MANAGEMENT 1. Miacomet Golf Course 2. Fair Street Property - Project Update 3. Ladies Beach - Use Request 4. Miacomet Beach ~ Use Request 5. Gardner Property - Use Request 6. Lily Pond Property - Parking Area Improvements 7. Nobadeer Farm Road Property - Abutter Request 8.22 Broad Street - 3rd Floor Apartment Rental 9. Nantucket Biodiversity Initiative - Funding Request 10. Land Bank Beaches - Use Request E. TRANSFER BUSINESS F. FINANCIAL BUSINESS 1. Monthly Transfer Statistics 2. Warrant Authorization - Cash Disbursements 3. Warrant Authorization - Ratify Previously Executed Warrant G. REGULAR BUSINESS 1. Web site Development Update 2. Land Bank Logo - Revision Proposal H. PERSONNEL MATTERS 1. Part-time Office Assistant - Annual Review ADJOURNMENT MINUTES Nantucket Land Bank Commission Regular Meeting of April 14, 2009 Land Bank Meeting Room, 22 Broad Street Nantucket, Massachusetts CALL TO ORDER: 4:05 P.M. PRESENT: Gardner, Johnson, Stackpole. ABSENT: Bartlett, Reinhard. A. EXECUTIVE SESSION: Upon a motion made and duly seconded, it was VOTED to go into Executive Session. Each member was polled individually. All members voted yes. The Chairman noted that the Commission would reconvene into regular session and that the purpose of going into executive session was to discuss matters related to approval of the minutes and land acquisition. Commissioner Reinhard entered the meeting at this time. RETURN TO OPEN SESSION B. CITIZEN BUSINESS/ANNOUNCEMENTS: None. C. APPROV AL OF MINUTES: Upon a motion made and duly seconded, it was VOTED to accept, approve, and release the regular session minutes of March 24,2009, as written. D. PROPERTY MANAGEMENT: 1. Lily Pond Property - Parking Area Improvements: Assistant Property Manager Robert Earley reported on the Historic District Commission's apQroval Qflh~ plans for the parking area improvements and provided the following three estimates for the replacement of the brick sidewalk: Neil Patterson, Inc. Michael Craddock Stone Masonry Ferrantella Landscaping $13,600 (unique s&h brick available) $12,900 $12,300 Upon a motion made and duly seconded, it was VOTED to contract services from Neil Patterson, Inc. for the sidewalk improvements. 2. Miacomet Golf Course: The Director provided an update on the installation of the new septic system at the golf course and reported that the additional loam and fill removed from the excavation site will be used to make driving range improvements. 3. Fair Street Park - Project Update: The Commission reviewed the plans for the park installation project and determined to request the elimination of sidewalk parking along the Fair Street side of the property in order to provide handicap access to the park. 4. Ladies Beach - Use Request: The Commission considered a modification to an original request submitted by Jay and Rika Powers to hold a catered wedding reception at the Land Bank's Ladies Beach property on Saturday, June 27, 2009 from 6 p.m. to 9 p.m. with table seating for 40 people without a tent or amplified music. Upon a motion made and duly seconded, it was VOTED to approve the request as presented. Land Bank Commission April 14, 2009 Page 2 5. Ladies Beach - Use Requests: The Commission considered two requests from Susan Warner of Nantucket Clam Bake to hold family clambakes on Saturday, June 20, 2009 from ~ p.m. to 9 p.m. with table seating for 70 people and on Saturday, August 1,2009 from 6 p.m. to 8 p.m. with table seating for 50 people at the Land Bank's Ladies Beach property. Upon a motion made and duly seconded, it was VOTED to approve the requests as presented. 6. Miacomet Beach - Use Request: The Commission considered a location change from Ladies Beach to Miacomet Beach for an original request from Susan Warner of Nantucket Clam Bake to hold an anniversary party at the Land Bank's Miacomet Beach from 5 p.m. to 9 p.m. on Saturday, June 27, 2009 with table seating for 40 people. Upon a motion made and duly seconded, it was VOTED to approve the change as presented. 7. Gardner Property - Shanty Lease Request: The Director presented a request from Patricia Kalinowski to occupy the Gardner cottage at the property for the months of June through September. Upon a motion made and duly seconded, it was VOTED to approve the request. 8. Nobadeer Farm Road Property - Abutter Request: The Director presented a written request from Dave Provost, Head of School at Nantucket New School for the installation of a 5-foot vinyl coated chain link fence and additional plantings along the property line between the Land Bank's Nobadeer Farm Road property and the Nantucket New School property in order to deter the public from unauthorized use of the New School's climbing wall, ropes course and playground. The Commission denied the request for the installation of the fence but committed to work with the school to install additional plantings along the property line. 9.22 Broad Street - 3rd Floor Apartment Rental: Based on a recommendation from the Director. upon a motion made and duly seconded, it was VOTED to rent the 3rd Floor apartment at 22 Broad Street to Assistant Superintendent Frank Duda in the amount of $700 monthly rent plus utilities. 10. Nantucket Biodiversity Initiative - Funding Request: The Commission was informed ofa request from the Nantucket Biodiversity Initiative (NBI), seeking a contribution to help off-set the cost of inventorying and monitoring plant and animal species on Nantucket including Land Bank properties. Upon a motion made and duly seconded, it was VOTED to contribute $1,000 towards the project. 11. Land Bank Beaches - Use Request: The Commission considered a written request from Raymond C. Symer for permission to sell hot dogs, chips and non-alcoholic beverages from his mobile vending station at the Land Bank's Cisco Beaches throughout the summer season. Upon a motion made and duly seconded, it was VOTED to approve the request on a trial basis, with the stipulation that the properties always be left clean of trash and debris that might be caused by the use. 12. Nobadeer Farm Road Property - Abutter Request (continued): Dave Provost, Head of School of Nantucket New School was in attendance to discuss his written request previously presented by the Director and discussed his concerns regarding the proximity of the bike path to the Nantucket New School's recreation facilities. The Commission informed Mr. Provost of its decision to install plantings along the property line in order to limit visibility and access to the equipment. Land Bank Commission April 14, 2009 Page 3 E. TRANSFER BUSINESS: 1. Transfer Record Nos. 29733 through 29785: The Commission reviewed transfers for the period of March 1,2009 through March 31, 2009. a. Additional Information Not Provided: The Commission asked staff to request additional information from the following purchasers: No. 29743 Boulevarde Realty Trust No. 29754 Levesque Realty Trust No. 29757 Lisa St. Clair Harvey No. 29778 Eleanor Weller Reade No. 29780 NAC Conservation, Inc. 2. Transfer Update: a. Additional Information Provided - No. 29731 Giles Realty Trust: Based upon the additional information provided by the purchaser's attorney, the Commission found the transfer to be in order. 3. "M" Exemption Update: a. Transfer Discussion - No. 29731 Andrew and Jacqueline Moyer: Attorney Richard P. Beaudette '.vas in attendance to present his vnitten request on behalf of Andrew and Jacqueline Moyer regarding their ability to comply with the five-year home ownership requirement of the "M" exemption and asking to change his original request for the transfer of the exemption to their retained condominium unit to a request for a waiver of the penalty and interest that would become due at the time of the proposed sale of the second unit at their 1 Cynthia Lane property. Upon a motion made and duly seconded, the Commission VOTED to approve the request for a waiver of the penalty and interest based upon the unique circumstances surrounding the Moyer's extraordinary financial hardship. b. Adjustment Paid 2nd Payment Received - No. 27919 Ryan Chadwick: Ms. Hunter informed the Commission that Ryan Chadwick's second payment in the amount of $1,000 was received leaving Mr. Chadwick with a balance of $1,832.45 to be paid before his release of lien can be provided. F. FINANCIAL BUSINESS: 1. Monthly Transfer Statistics: The March 2008 transfer statistics were presented to the Commission. 2. Warrant Authorization - Cash Disbursements: Upon a motion made and duly seconded, it was VOTED to execute the April 14, 2009 warrant document in the amount of$128,575.90 to be provided to the county treasurer. Land Bank Commission April 14, 2009 Page 4 3. Warrant Authorization - Ratify Previously Executed Warrant: Upon a motion made and duly seconded, it was VOTED to ratify and confirm the previously executed April 14, 2009 warrant document in the amount of $87,500. G. REGULAR BUSINESS: 1. Web site Development Update: Ms. Hunter provided an update of recent website development activities including a recent meeting with the engineering and design team, and provided an estimated timeline of milestones to completion. 2. Land Bank Logo - Revision Proposal: The Director presented an estimate from Leone Design for the redesign of the Land Bank logo. The Commission determined to revisit the request at a later date. H. PERSONNEL BUSINESS: 1. 2009 Annual Reviews: The Director initiated a discussion regarding annual salary increases and recommended the Commission consider adopting a compensation policy for 2009 based on decreased revenue to the Land Bank. Staff voluntarily left the meeting at this time. Due to the decreased revenues and poor economic outlook, upon a motion made and duly seconded, it was VOTED to forego any merit increases and award only a 3% cost ofliving increase to all Land Bank employees upon their 2009 annual review based on a favorable recommendation from the Director a. Administrative Assistant - Jesse Bell: Based on a favorable review and recommendation from the Director, upon a motion made and duly seconded, it was VOTED to approve a 3 % for cost of living bringing her hourly wage to $26.78 per hour effective April 21, 2009. d, it was VOTED to adjourn at 6:00 P.M. Accepted, Approved, and Released by the VOTE of the Commission this 28th day of April, 2009. John 1. Stackp e, :M~~;r:"!~~:~rnlll~nll:::~~I]~lm~.~::~li~~IIR:r~B:::~!~::::::::::::~:~:::~::::::~::::::::::::::::::::::::::::~:::~:~::::::~::~:::~:::~::::::::::~:::::::::::::::::::::~::::::::~~~::~~~:~~::::~~:~~~:::::::::::~:~~~:::::~~:::~:::::~::::::::~::::::~~:~:~:~:~:::::::::::::::~ FY08 Total Exempt Taxable Total Gross Gross Revenue Month Transfers Transfers Transfers Value Value Taxable Received Jul-07 74 42 32 $51,678,861 $49,178,861 $987,577 Aug-07 120 73 47 $128,722,279 $120,670,279 $2,424,906 Sep-07 104 50 54 $111,793,300 $104,773,300 $2,099,466 Oct-07 105 56 49 $106,491,448 $101,741,448 $1,846,289 Nov-07 94 58 36 $72,763,084 $70,196,084 $1,404,462 Dec-07 87 70 17 $49,273,500 $46,623,500 $940,470 Jan-08 81 46 35 $71,587,030 $68,587,030 $1,389,068 Feb-08 68 44 24 $42,748,590 $42,348,590 $858,972 Mar-08 59 38 21 $40,306,700 $39,606,700 $794,934 Apr-08 61 37 24 $36,321,250 $35,921,250 $722,425 May-08 98 83 15 $22,986,126 $20,986,126 $466,722 Jun-08 68 41 27 $49,391,772 $46,394,550 $929,891 ~()8>7 "":';"'" Average 85 53 32 $65,338,662 $62,252,310 $1,238,765 Low 59 37 15 $22,986,126 $20,986,126 $466,722 High 120 83 54 $128,722,279 $120,670,279 $2,424,906 MltI~m.!f.M:.:mllllmll:::I~;;1"lm'-II::::l.tlII!IW:::..:::IIII::::::::::::::::::::::::::::::::::~::::::::::::~::::::::~I:::::::.:::::::~::::~:~:~::::::.::::~.:::::::~:~:::::::::.:::::::::::::I::.:::::::::::::::~:~:~~~~U::~::::::~:::~:I::: FY09 Total Exempt Taxable Total Gross Gross Revenue Month Transfers Transfers Transfers Value Value Taxable Received Jul-08 65 38 27 $47,229,858 $46,335,111 $928,702 Aug-08 63 38 25 $84,318,085 $83,708,085 $1,678,162 Sep-08 76 39 37 $55,282,900 $54,882,900 $1,097,658 Oct-08 68 39 29 $52,249,003 $51,846,781 $1,043,786 Nov-08 54 32 22 $41,932,496 $41,532,496 $846,650 Dec-08 105 74 31 $51,609,065 $50,799,065 $1,019,981 Jan-09 59 45 14 $21,784,925 $15,984,925 $319,787 Feb-09 53 37 16 $14,330,594 $12,538,233 $239,530 Mar-09 53 42 11 $17,755,594 $15,955,594 $327,112 Apr-09 May-09 Jun-09 ~~@;4~g~&~~:.$~7~.&~~;1~ ~A"7 Average 66 43 24 $42,943,613 $41,509,243 $833,485 Low 53 32 11 $14,330,594 $12,538,233 $239,530 High 105 74 37 $84,318,085 $83,708,085 $1,678,162 MONTHL Y (UNAUDITED) TRANSFER BUSINESS Nantucket Land Bank Commission Regular Meeting of April 14, 2009 1. March 2009 Transfers - Record Nos. 29733 through 29785: a. Additional Information Not Provided No. 29743 Boulevarde Realty Trust No. 29754 Levesque Realty Trust No. 29757 Lisa St. Clair Harvey No. 29778 Eleanor Weller Reade No. 29780 NAC Conservation, Inc. 2. Transfer Update: a. Additional Information Provided No. 29731 Giles Realty Trust 3. "M" Exemption Update: a. Transfer Discussion: No. 26306 Andrcvv and Jacquclinc Moycr b. Receipt of 2nd Payment: No. 27919 Ryan Chadwick C:\WP60IMINDOCS\TRANSFER BUSINESS 09 Isl meeting. doc