HomeMy WebLinkAbout2008-01-08
AGENDA
Nantucket Land Bank Commission
Regular Meeting of January 8, 2007
Land Bank Meeting Room, 22 Broad Street
Nantucket, Massachusetts
CALL TO ORDER
Minutes of the regular meeting December 11, 2007
A. CITIZEN BUSINESS/ANNOUNCEMENTS
B. PROPERTY MANAGEMENT
1. Miacomet Golf Course
C. TRANSFER BUSINESS
D. FINANCIAL BUSINESS
1. Monthly Transfer Statistics
2. Monthly Financial Report
3. Warrant Authorization - Ratify and Confirm 12/28/07 Warrant
4. Warrant Authorization - Cash Disbursements
5. Warrant Authorization - Holdgate Note
E. REGULAR BUSINESS
1. Public Notice Review
2. Office Equipment/Computer Purchase Authorization
F. PROPERTY MANAGEMENT
1. 2007 Season Review
2.2008 Draft Work Plan Review
3. Farrell Property - House Removal Matter
4. Wolfe Property - House Removal Permitting
5. Lily Pond Property - Blair House Relocation
EXECUTIVE SESSION
ADJOURNMENT
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MINUTES
Nantucket Land Bank Commission
Regular Meeting of January 8, 2008
Land Bank Meeting Room, 22 Broad Street
Nantucket, Massachusetts
CALL TO ORDER: 4:02 P.M.
PRESENT: Gardner, Johnson, Reinhard, Stackpole. ABSENT: Bartlett.
Minutes of the regular meeting held December 11,2007: Upon a motion made and duly seconded,
it was VOTED to accept, approve and release the minutes of December 11, 2007, as written.
A. CITIZEN BUSINESSI ANNOUNCEMENTS: None.
B. PROPERTY MANAGEMENT:
1. Miacomet Golf Course:
a. Operations Update: Charlie Passios provided an update on 2008 operations planning.
b. Golf Course Renovations Update: Mr. Passios provided an update on the 9-hole
renovation project and reported that NMP Golf Construction will resume activity in the coming
week.
c. Golf Shop Relocation Update: Mr. Passios provided a progress report of the relocation
of the golf shop to the new administration building and Commissioner Johnson presented questions
regarding the schematics previously voted by the Commission.
d. 2008 Miacomet Golf Course Budget Review and Discussion: Charlie Passios presented
the draft 2008 revised budget for the Commission's review, previously provided by electronic
correspondence and regular mail.
Mr. Passios presented detailed explanations for the amounts budgeted for operational income and
expenses, specifically membership revenue which reflects a proposed increase in greens fees and
golf car fees, and highlighted corrections made since the last draft budget was presented. The
Commission considered these increases and determined to continue a further review and discussion
at its January 22,2008, meeting.
e. Driving Range Renovation Discussion: Mr. Passios presented a proposal for the
renovation of the driving range including concept designs, estimated costs and potential permitting
needs. Upon a motion made and duly seconded, it was VOTED to investigate permitting options for
the renovation of the driving range.
f. Bamber Garage Apartment - Rental Discussion: The Director provided an update of the
status of the Bamber garage apartment and the Commission considered current comparable rents.
Upon a motion made and duly seconded, it was VOTED to lease the Bamber garage apartment to
Miacomet Golf Club Restaurant Chef, Steve Dagostino for $800 rent per month plus $200 electric
utility per month.
Land Bank Commission
January 8, 2008
Page 2
g. Bamber House - Rental Discussion: Mr. Passios presented a proposal for the
placement of certain Miacomet Golf Course employees in the Bamber house for year-round and
seasonal periods. Upon a motion made and duly seconded, it was VOTED to accept Mr. Passios'
rental proposal and authorize the Director to work with Mr. Passios to determine an appropriate
rental amount.
C: TRANSFER BUSINESS:
1. Transfer Hearing Postponement Request - No. 28483 The Nantucket Dreamland
Foundation: Based upon a request for a postponement of the hearing from the purchaser's
representative, upon a motion made and duly seconded, it was VOTED to postpone the hearing to
January 22, 2008.
2. Litigation Update - No. 26977 Bruce A. Issadore and John J. Englert, No. 26947 Bruce H.
Poor: Ms. K. Hunter provided an update of recent litigation activities on the matter and reported
that the motion to consolidate the two complaints was approved by the court.
3. Transfer Record Nos. 28668 through 28754: The Commission reviewed transfers for the
period of December 1, 2007, through December 31, 2007.
a. Current "M" Exemptions and Liens: The Commission authorized placing liens against
the following as a result of the purchasers claiming the "M" exemption as first time buyers of real
property:
No. 28688 Femella Phillips
No. 28690 Brian T. and Yin Fitzgibbon
No. 28694 Catherine Ancero
No. 28732 Caren Anne Oberg and Emerson Muniz Gomes
No. 28734 Antonia B. Boneva
4. Transfer Update:
a. Notice of Assessment - No. 28445 Murat Aslansan and Kaan Aslansan: The
Commission reviewed electronic correspondence from Murat Aslansan requesting a waiver of the
accrued interest and penalty on the unpaid Land Bank fee since the time of the transfer. Based on
the purchasers' failure to provide timely payment and knowledge of the Land Bank fee's
applicability at the time of the transfer, the Commission determined to deny the request.
b. Transfer Review - No. 28738 Stephanie Andrew Coffin, No. 28739 Mitchell Coffin
and Eleanor Coffin, Trustee ofthe Coffin Family Realty Trust: Ms. K. Hunter summarized the two
transactions that involved the exchange of property between the two purchasers upon which both
claimed the "c" exemption. After a discussion, the Commission determined that pursuant to Section
2.03 (10) the two transfers constitute an exchange or so called "swap" ofreal property interests and
are subject to the Land Bank fee as if sold separately. Upon a motion made and duly seconded, it
was VOTED that there has been a failure to discharge a Land Bank fee due on Record No. 28738
and Record No. 28739 and to notify the purchasers by requesting a timely payment of2% of the fair
market values of the real property interests transferred
Land Bank Commission
January 8, 2008
Page 3'
5. "M" Exemption Update:
a. Notice of Assessment Update - No. 26067 Donna Wyland: Upon a motion made and
duly seconded, it was VOTED to execute and authorize the placement ofa Notice of Lien against
the property based on the purchaser's failure to request a hearing within thirty days after the mailing
of the Notice of Assessment.
b. Release of Lien Adjustment Previously Paid - No. 22191 Kenneth A. and Marilyn D.
Fahrman: Upon a motion made and duly seconded, it was VOTED to authorize the issuance of a
Release of Lien on the above referenced transfer for the original Notice of Lien placed against the
property at the time of the claim of the "M" exemption based upon prior receipt of payment of the
outstanding Land Bank fee, accrued interest and negligent penalty.
c. Five Year Domicile Noncompliance Discussion - No. 22592 Karen and Ronny Arias:
Ms. K. Hunter presented a written request from Ronny Arias seeking approval to transfer his 2002
claim to the "M" first-time buyer's exemption from their Miacomet Avenue property to his Reacher
Lane property purchased in 2005. The Commission approved the request subject to the exemption
requirements pursuant to Section 12 (-m-) of the Land Bank Act applying to the Reacher Lane
property from its date of purchase.
D. FINANCIAL BUSINESS:
1. Monthly Transfer Statistics: Monthly transfer statistics reports comparing calendar years
2006 and 2007 and fiscal years 2007 and 2008 through December 2007 were presented.
2. Monthly Financial Report: The Commission accepted financial statements including the
income statement and balance sheet for the period ending November 30,2007.
3. Warrant Authorization - Ratify and Confirm Previously Authorized Warrant: Upon a
motion made and duly seconded, it was VOTED to ratify and confirm the previously executed
December 27,2007, warrant document in the amount of$49,457.52.
4. Warrant Authorization - Cash Disbursements: Upon a motion made and duly seconded, it
was VOTED to approve and execute the January 8, 2008, warrant document in the amount of
$199,154.43 to be provided to the county treasurer.
5. Warrant Authorization Discussion: Commissioner Gardner suggested amending the
procedure for the warrant authorizations which would authorize the Director to approve individual
expenditures while the Commission continues to review the check warrant summary and execute
the cash disbursement warrant. Upon a motion made and duly seconded, it was VOTED to amend
the procedure for the warrant authorizations as suggested.
Land Bank Commission
January 8, 2008
Page 4
E. REGULAR BUSINESS:
1. Public Notice Review: The Director reviewed notices received since the last review. No
action was taken.
2. Sylvia Property - Hussey Farm Association Dues Notice: The Director presented a
$200.00 dues notice from the Hussey Farm Association for maintenance of the neighborhood within
which the Land Bank's Sylvia property is located. Upon a motion made and duly seconded, it was
VOTED to authorize the payment of $200.00 as presented.
F. FINANCIAL BUSINESS:
1. Warrant Authorization - Holdgate Note #30 Final Payment: Upon a motion made and duly
seconded, it was VOTED to approve and execute the January 8, 2008, warrant document in the
amount of $5,377,776.43 authorizing final payment ofthe outstanding principal and interest due on
Holdgate Note #30 as of January 15,2008.
G. REGULAR BUSINESS:
1. Office EquipmentlComputer Purchase Request: Property PlannerlStewardship Coordinator
Bruce Perry provided the following cost comparisons to support a request for the purchase of a
replacement desktop computer and a software upgrade:
Hewlett Packard 4600
Dell T5400
Dell Precision T7400
Apple Mac Pro
$3,503.00
$3,768.46
$3,597.89
$4,044.00
After a discussion, upon a motion made and duly seconded, it was VOTED to approve the purchase
of a replacement desktop computer and software upgrade not to exceed $5,000.
H. PROPERTY MANAGEMENT:
1. 2007 Season Review: Property Supervisor Jeffrey Pollock reviewed 2007 property
management activities and accomplishments. The Commission praised property management staff
for a job well done.
2.2008 Draft Work Plan Review: Mr. Pollock presented the 2008 Property Management
Task List which itemized and prioritized projects and goals for Land Bank properties. After a
discussion, upon a motion made and duly seconded, it was VOTED to approve the task list as
presented.
3. Farrell Property - House Relocation Discussion: The Director provided a history of the
house relocation by the Farrell family to their adjacent property and reminded the Commission of
their previous determination to contribute towards the cost of the move. Upon a motion made and
duly seconded, it was VOTED to offer $6,000 to the Farrell's for the house relocation costs.
Land Bank Commission
January 8, 2008
Page 5
4. Wolfe Property - House Removal: Mr. Perry provided an update on the status of the Wolfe
house removal project and the Commission considered property improvement concepts.
5. Lily Pond Property - Blair House Relocation: The Commission considered the following
cost estimates for the Blair House relocation including site excavation, steel framing, and site
restoration:
Toscana Corp.
Atlantic AEolus Corp.
$62,548.50
$76,802.50
Based on Atlantic AEolus's complete responsiveness to the request for proposals and willingness to
provide foundation alternatives and carpentry services for repairs, upon a motion made and duly
seconded, it was VOTED to select Atlantic AEolus Corp. for the project.
I. EXECUTIVE SESSION: Upon a motion made and duly seconded, it was VOTED to go into
Executive Session. Each member was polled individually. All members voted yes. The Chairman
noted that the Commission would reconvene into regular session and that the purpose of going into
executive session was to discuss matters related to land acquisition.
RETURN TO OPEN SESSION
ADJOURNMENT: Upon a motion made and duly seconded, it was VOTED to adjourn at 6:45 P.M.
Attested to: ~jL (1JwJ
~llen B. Reinhard, Secretary
Accepted, Approved, and Released by VOTE of
the Commission this 22nd day of January 2008.
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NANTUCKET LAND BANK COMMISSION WORKSHEET
UNAUDITED FINANCIAL REPORT as of November 30, 2007
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STATEMENT OF ACCOUNTS - UNRESTRICTED FUNDS:
Nantucket Bank / Operating Fund 799508888
Nantucket Bank / Collection Account 790017653
MMDT / Cash Account 44229979
TOTAL UNRESTRICTED FUNDS:
APY
0.50
4.19
5.12
$6,817.86
$503,899.15
$6,789,051.79
$7,299,768.80
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STATEMENT OF ACCOUNTS - RESTRICTED FUNDS:
Debt Service Fund 98E / US Bank
Working Capital/Nantucket Bank CD45-2733 due 3/14/08
Marble Reserve / MMDT Account 44250553
Tenant Security Deposits / Nantucket Bank
Deutsch Williams Escrow / Citizens Bank
Smooth Hummocks Management Escrow 790027038
TOTAL RESTRICTED FUNDS:
APY
2.51
4.94
5.12
$9,588.43
$1,239,387.43
$345,824.49
$2,150.00
$72,500.00
$46,491.45
$1,715,941.80
3.37
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BONDS:
Principal
Outstanding
1998 Series E Issue
(Final principal payment 7/1/2019)
$8,995,000 (A)
Payment Due
1/1/2008
Payment Due
7/1/2008
(C) $222,370.00
(D) $797,370.00
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NOTES / LOAN:
Marble Note #19
Principal
Outstanding
$1,700,000
$2,000,000
Payment Schedules Annual Payments
Interest of $25,768.60 due 9th of March, June, Sept, Dee: $103,074.40
Goodwillie Note #29
(Note payable 12/12/07)
Holdgate Note #30
($2.666,666 due 10/31/08 and 10/31/09)
Golf Course Loan
$5,333,334
$4,746,450
TOTAL NOTES/LOAN:
$13,779,784 (B)
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Interest of $40,000 due 12/12/07 $40,000.00
Interest due with partial note payment on 10/31/2008 $213,333.36
($106,666.72 due 10/31/09)
Principal and Interest of $36,030.05 due Monthly: $432,360.60
Total Annual Interest Notes I Loan Payments (E):
$788,768.36
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TOTAL DEBT (A) & (B): $22,774,784
Total Annual Debt Payments (C) (D) & (E): $1,808,508.36
STATEMNTFYOB
:MggHgM::w_~FI:I::I1tliJ.lmJ.YI:::n~IIIf.~~~M!II::llgi:::,::~::::::::::::::::::::~::~~~:::::::~:::~::::::::::::':::::::::::::~::::::::::::~:::::::::::::::::::::::::::::::::::::~:::::::~:::~::::::::::::::~:~:::::~:::::::::~::::::::::::::~:~:::::::::::::::::::::::::::::~:::::::~::
FY07 Total Exempt Taxable Total Gross Gross Revenue
Month Transfers Transfers Transfers Value Value Taxable Received
Jul-06 66 34 32 $65,734,501 $64,334,501 $1,286,690
Aug-06 75 49 26 $48,890,581 $46,838,137 $938,763
Sep-06 76 37 39 $107,911,581 $106,311,581 $2,137,232
Oct-06 97 58 39 $91,989,800 $77,540,800 $1,558,816
Nov-06 90 50 40 $82,332,701 $80,332,701 $1,610,654
Dec-06 118 81 37 $37,325,299 $35,325,299 $711,098
Jan-07 91 50 41 $80,227,513 $78,730,747 $1,575,890
Feb-07 49 39 10 $20,137,833 $19,337,833 $455,339
Mar-07 90 45 45 $75,366,310 $74,006,310 $1,543,701
Apr-07 103 68 35 $71,652,750 $61,309,417 $1,230,188
May-07 74 47 27 $51,842,265 $48,277,265 $969,545
Jun-07 116 78 38 $47,673,543 $44,030,543 $888,664
.'...'.'.'...-.......-..,-...-...-.-...'.'.'.....-.'...
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THRPP$qq$,.
Average
Low
High
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>............:...522
" .",... .....
87
49
118
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~:::::: ::::::::;:' :::::::::' :::::::'::: -.::,;:;':::::,:,.,:':,:::::::: ::::: -:
53
34
81
>213
34
10
45
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$65,090,390
$20,137,833
$107,911,581
.-.-.--.-.-------_._._.......................
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............. .. . ..... . .... .. . ..
".................. 4J0683,020:,.
:-:-":-:':-":':-:-:-:':.:-...:-:-.-:':-.-:':'.-:-'-:-.-:-:.....:-....:,-:.................:.:.:.:
.$61,364,595
$19,337,833
$106,311,581
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."'::."'.':$...8..':2..4.:.3..'.2....5..2..'
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. . .$1,242,215
$455,339
$2,137,232
::MmNiBMM::m~Nli9.:B:::$.;m~it$.,mt~I:::~'I~g:MJ.;.::II~~::::~::~::~.::~:~::::::.:::::::::::~~::.::::::::~~:::.:::~:::::~~:~::::::~::::::::::~::::,::~~::::::::::::'::~~::::..:::::::::::::::::~::'~:::~~:::::.::::::::::~:~:::::::::::::~:~:~::~:::.~:::::::
FY08 Total Exempt Taxable Total Gross Gross Revenue
Month Transfers Transfers Transfers Value Value Taxable Received
Jul-07 74 42 32 $51,678,861 $49,178,861 $987,577
Aug-07 120 73 47 $128,722,279 $120,670,279 $2,426,406
Sep-07 104 50 54 $111,793,300 $104,773,300 $2,099,466
Oct-07 105 56 49 $106,491,448 $101 ,741 ,448 $2,042,289
Nov-07 94 58 36 $72,763,084 $70,196,084 $1,404,462
Dec-07 87 70 17 $49,273,500 $46,623,500 $940,470
Jan-08
Feb-08
Mar-08
Apr-08
May-08
Jun-08
........i$4~~;)~@~4Z ....$gi~QQI9~$
Average 97 58 39 $86,787,079 $82,197,245 $1,650,112
Low 74 42 17 $49,273,500 $46,623,500 $940,470
High 120 73 54 $128,722,279 $120,670,279 $2,426,406
MONTHL Y (UNAUDITED)
MONmtUjymRANs:eeRSmAiTlsmlcs::eACSNoAR:2QP6.
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Total Gross
Value
$105,705,774
$52,792,786
$81,793,500
$73,440,925
$91,696,267
$78,671,608
$65,734,501
$48,890,581
$107,911,581
$91,989,800
$82,332,701
$37,325,299
Average
Low
High
89
66
118
38
26
47
$76,523,777
$37,325,299
$107,911,581
52
34
81
M~NmB~;y]iB.~~tr;a.~mf:\m~$;l'n~$:r~I!d;Nmtm~~P:L
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. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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Gross
Value Taxable
$104,705,774
$51,532,000
$80,393,500
$69,424,975
$90,991,600
$77,871,608
$64,334,501
$46,838,137
$106,311,581
$77,540,800
$80,332,701
$35,325,299
Revenue
Received
$2,094,115
$1,038,640
$1,607,870
$1,388,500
$1,821,832
$1,557,432
$1,286,690
$938,763
$2,137,232
$1,558,816
$1,610,654
$711,098
;&~~~~qg,47~~$1't,"t~1~~1
$73,800,206 $1,479,303
$35,325,299 $711,098
$106,311,581 $2,137,232
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CAL07 Total Exempt Taxable Total Gross Gross Revenue
Month Transfers Transfers Transfers Value Value Taxable Received
Jan-07 91 50 41 $80,227,513 $78,730,747 $1,575,890
Feb-07 49 39 10 $20,137,833 $19,337,833 $455,339
Mar-07 90 45 45 $75,366,310 $74,206,310 $1,543,701
Apr-07 103 68 35 $71,652,750 $61,309,417 $1,230,188
May-07 74 47 27 $51,842,265 $48,277,265 $969,545
Jun-07 116 78 38 $47,673,543 $44,030,543 $888,664
Jul-07 74 42 32 $51,678,861 $49,178,861 $987,577
Aug-07 120 73 47 $128,722,279 $120,670,279 $2,426,406
Sep-07 104 50 54 $111,793,300 $104,773,300 $2,099,466
Oct-07 105 56 49 $106,491,448 $101,741,448 $2,042,289
Nov-07 94 58 36 $72,763,084 $70,196,084 $1,404,462
Dec-07 87 70 17 $49,273,500 $46,623,500 $940,470
1........T8RQq~qo1..........'...............1~jQ7.............. '....i$'i ... 17~~gg,9~~.... j.\....$$1~iQ'(~;$$"l')
Average 92 56 36 $72,301,891 $68,256,299 $1,380,333
Low 49 39 10 $20,137,833 $19,337,833 $455,339
High 120 78 54 $128,722,279 $120,670,279 $2,426,406
MONTHL Y (UNAUDITED)
TRANSFER BUSINESS
Nantucket Land Bank Commission
Regular Meeting of January 8, 2008
1. Transfer Hearing - Hearing Postponement Request:
No. 28483 The Nantucket Dreamland Foundation
2. Litigation Update:
No. 26977 Bruce A. Issadore and John J. Englert
No. 26947 Bruce H. Poor
3. December 2007 Transfers - Record Nos. 28668 through 28754:
a. Current "M" Exemptions:
No. 28688 Fernella Phillips
No. 28690 Brian T. and Yin Fitzgibbon
No. 28694 Catherine Ancero
No. 28732 Caren Anne Oberg and Emerson Muniz Gomes
No. 28734 Antonia B. Boneva
4. Transfer Update:
a. Notice of Assessment:
No. 28445 Murat Aslansan and Kaan Aslansan
b. Transfer Review:
No. 28738 Stephanie Coffin Andrew
No. 28739 Mitchell Coffin and Eleanor Coffin, Trustees of the Coffin Family
Realty Trust
5. "M" Exemption Update:
a. Two-Year Domicile Noncompliance - Notice of Lien:
No. 26067 Donna Wyland
b. Two-Year Domicile Noncompliance - Release of Lien Adjustment Paid:
No. 22191 Kenneth A. and Marilyn D. Fahrman
c. Five Year Domicile Noncompliance - Transfer Discussion:
No. 22592 Karen and Ronny Arias