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Home My WebLink About2007-01-09 AGENDA Nantucket Land Bank Commission Regular Meeting of January 9,2007 Land Bank Meeting Room, 22 Broad Street Nantucket, Massachusetts CALL TO ORDER Minutes of the regular meeting of December 26, 2006 c.- A. CITIZEN BUSINESS/ANNOUNCEMENTS B. TRANSFER HEARING POSTPONEMENT - No. 24281, Carol A. Surface C. PROPERTY MANAGEMENT 1. Somerset Farm - Marble Barn Renovation 2. Gardner Property - Marble Cottage Addition 3. Miacomet Golf Course D. TRANSFER BUSINESS E. FINANCIAL BUSINESS 1. Monthly Transfer Statistics 2. Warrant Authorization - Cash Disbursements 3. Resolution Non-Corporate Organization F. REGULAR BUSINESS I. Office Services Needs 2. Annual Town Meeting Warrant Articles Update G. PROPERTY MANAGEMENT 1. Backus Lane Notice ofIntent Update 2. Gardner Property Request 3. Management Update EXECUTIVE SESSION ADJOURNMENT Tc- d -...J ~ ~ N .p,. -0 r'-.> 1::-:. w Land Bank Commission January 9, 2007 Page 2 Foundation: Trudell Property Management Castle Construction Northern Heritage Halik Builders Stobart Construction no interest unresponsive unresponsive $14,500 $15,000 Construction: Trudell Property Management Castle Construction Northern Heritage Halik Builders Stobart Construction no interest unresponsive unresponsive $137,500 $150,000 Materials for Construction: Electric Garage Doors: $10,000 to $15,000 $6,000 to $10,000 After a discussion, upon a motion made and duly seconded, it was VOTED to contract for services with Halik Builders for foundation and building construction as the lowest responsive, responsible bidder. Upon a motion made and duly seconded, it was VOTED to contract for services with Atlantic Aeolus for site excavation and building relocation. D. PROPERTY MANGEMENT - MIACOMET GOLF: 1. Golf Club Operations: a. Member Request - Leave of Absence: Charlie Passios presented a request from Miacomet Golf Club member, Robert Cameron to extend his medical leave of absence for an additional year. Upon a motion made and duly seconded, it was VOTED to approve the request. b. Restaurant Scheduling Discussion: Based upon information provided by Mr. Passios, the Commission approved a request to expand dinner hours at the restaurant and to offer "Pasta Night" dinners on Sundays. c. Golf Shop Inventory - EBay Request: The Commission approved a request from Gcncral Managcr, Alan Costa to offer a small amount ofovcrstoek-items-fef-sak-on EBay-sllbjeeHo the approval by golf accountants and legal council. d. Range Targets Discussion: The Commission was informed that the range targets are being relocated in an effort to improve the range and reduce the number of lost balls. 2. Miacomet Golf Renovations: a. Administration Building: The Commission reviewed revised plans for the renovation of the Miacomet Golf Club administration building and discussed proposals submitted by Blue Star Construction and W. McEachern General Contracting which were presented at the December 26th Land Bank meeting. After a discussion of revisions and the proposals as revised, upon a motion made and duly seconded, it was VOTED to contract for services with W. McEachern General Contracting at an estimated cost of $220,000 as the lowest responsive, responsible bidder, subject to a guarantee by McEachern Contraction of an agreed upon completion date. Land Bank Commission January 9, 2007 Page 4 No. 27585 Michael P. Nee and Michele F. Couto No. 27597 Jessica N. Torre b. Supplemental Review and Discussion - No. 27593 H. Gordon Kennedy: The Commission accepted representations made by the purchaser in an affidavit provided by him regarding the stated purchase price. c. Additional Review and Discussion - No. 27618 9 Dukes LLC: The Commission asked staff to seek additional information regarding the stated purchase. F. FINANCIAL BUSINESS: 1. Monthly Transfer Statistics: The December 2006 transfer statistics were presented. 2. Warrant Authorization - Cash Disbursements: Upon a motion made and duly seconded, it was VOTED to approve and execute the January 9, 2007, warrant document in the amount of $88,829.01 to be provided to the county treasurer. 3. Resolution Non-Corporate Organization: The Commission authorized Chairman Holdgate to execute a Resolution of Non-Corporate Organization for the purpose of establishing a bank account at Nantucket Bank to receive gifts of stock. G. REGULAR BUSINESS: 1. Office Service Needs: The Commission confirmed authorization given by the Director to hire temporary office staff to help prepare copies as requested by Bruce A. Issadore. 2. Annual Town Meeting Warrant Articles Update: Ms. Hunter informed the Commission that the Director has submitted two warrant articles for the Selectmen's review to be submitted at the 2007 Annual Town Meeting. One article seeks amendments to the Land Bank Act proposed to treat the transfer of interests in corporations, partnerships and limited liability companies the same as transfers of interests in title and trusts and the other article seeks the full faith and credit of the Town of Nantucket to secure a thirty million dollar Land Bank bond issuance. H. PROPERTY MANAGEMENT: 1. Maxey Pond Settlers' Access - Fencing Request: In response to a request by Commissioner Stackpole, upon a motion made and duly seconded, it was VOTED to ask staff to install split rail fencing along the eastern edge of the public access way to the original settler's burial ground. 2. Backus Lane - Notice of Intent Update: Upon a motion made and duly seconded, it was VOTED to ratify and confirm prior action by the Director authorizing the Conservation Commission to review an application submitted by Gale Associates regarding the proposed High School ball- fields and to file on behalf of the Land Bank without endorsement of the project or authorization to perform work on Land Bank property. MONTHLY TRANSFER STATISTICS CALENDAR 2005 CAL05 Month Jan-05 Feb-05 Mar-05 Apr-05 May-05 Jun-05 Jul-05 Aug-05 Sep-05 Oct-05 Nov-05 Dec-05 . .TOTAL. . . . . ......... .. .. . ....... ~ ~ ~ ~ ~~: ~: ~: i. ~:.: ~:i. ~ ::::.:: ~ ~ ~ ~ ~ ~ ~ ~ i ~i ~ Average Low High Total Exempt Taxable Transfers Transfers Transfers 130 85 93 89 96 124 83 92 131 120 91 148 . . . . . . . . . . . . .. J:;4$?:(::: 107 83 148 57 48 53 50 50 58 36 45 48 35 48 110 73 37 40 39 46 66 47 47 83 85 43 38 Total Gross Value $136,754,392 $43,249,759 $68,345,932 $51,084,963 $83,808,142 $148,172,988 $84,966,423 $79,297,377 $170,977,147 $176,148,013 $75,391,500 $79,616,375 Gross Value Taxable $135,351,725 $42,599,759 $67,135,932 $49,884,963 $76,101,803 $144,472,988 $84,366,423 $78,447,377 $155,677,147 $171,285,209 $74,591,500 $65,841,375 .... -....................... :.~m;:1:~7~ffl1~;9:1:1.::::::$,;1;:14$/r$~;?P1:::: $99,817,751 $95,479,683 $43,249,759 $42,599,759 $176,148,013 $171,285,209 MONTHLY TRANSFER STATISTICS CALENDAR 2006 CAL06 Month Jan-06 Feb-06 Mar-06 Apr-06 May-06 Jun-06 Jul-06 Aug-06 Sep-06 Oct-06 Nov-06 Dec-06 ............. . .............. . . .T.;O.T.; AU.. Ui (j: ::j ~~~~.: :)~6.:: Average Low High MONTHL Y .. <:ffi~~// 53 35 110 <.ffi4~L 54 37 85 Total Exempt Taxable Transfers Transfers Transfers 106 87 104 78 96 79 66 75 76 97 90 118 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ..................1....0..7. .2. :j ::~~i~ijji:: :i::i.i~i.: ::. ~::: .............. . 89 66 118 59 54 63 44 50 39 34 49 37 58 50 81 47 33 41 34 46 40 32 26 39 39 40 37 . . . . . . . . . : :q1:~ :...:::::::. ::::;..484::..: .:. 52 38 34 26 81 47 Total Gross Value $105,705,774 $52,792,786 $81,793,500 $73,440,925 $91,696,267 $78,671,608 $65,734,501 $48,890,581 $107,911,581 $91,989,800 $82,332,701 $37,325,299 ........................ . ....................... . ::..$.9+8:;:285322:.;:;:;:;:; .. H~~;..~:)(::~::::::;;::(::::;:.:H~;~~< $76,523,777 $37,325,299 $107,911,581 Gross Value Taxable $104,705,774 $51,532,000 $80,393,500 $69,424,975 $90,991,600 $77,871,608 $64,334,501 $46,838,137 $106,311,581 $77,540,800 $80,332,701 $35,325,299 :: .$~$,$,~.$Q?:;47~.:::. $73,800,206 $35,325,299 $106,311,581 Revenue Received $2,744,481 $853,995 $1,356,739 $1,007,699 $1,524,036 $2,889,460 $1,691,900 $1,574,140 $3,113,343 $3,429,117 $1,495,630 $1,335,445 ::...$g~~Q1.$~$$4 $1,917,999 $853,995 $3,429,117 Revenue Received $2,094,115 $1,038,640 $1,607,870 $1,388,500 $1,821,832 $1,557,432 $1,286,690 $938,763 $2,137,232 $1,558,816 $1,610,654 $711,098 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ...$. ..1. 7. . .]. .5. .1...6.4...1. ... . ....... .. . ... '. .. . . . .., . . . . " , ... .... .... ," ,...'.. ',.. .' '.' . ...,.. ..., ., :::: :::-:-::.:.:;':-:-:,0;.:-:::::-::: $1,479,303 $711,098 $2,137,232 UNAUDITED TRANSFER BUSINESS Nantucket Land Bank Commission Regular Meeting of January 9, 2007 1. Transfer Hearing Decision Update: No. 26947 Bruce H. Poor No. 26977 Bruce A. Issadore, John Englert, Thomas M. Sobol and Meredith L. Sobol, tenants in common Unreported transfer of control when Andrew Kaye was added as manager, Hedgebury Lane, LLC and Harold B. Murphy and Lauren C. Murphy, Trustees of ECD Realty Trust 2. December Transfers - Record Nos. 27528 through 27647: a. Current "M" Exemptions: No. 27544 Patrick J. DeSeta, Trustee of 51 Nobadeer Farm Road Realty Trust No. 27575 John Sullivan and Marie Sullivan No. 27584 Richard J. Aprea and Brett Morneau No. 27585 Michael P. Nee and Michele F. Couto No. 27597 Jessica N. Torre b. Supplemental Review and Discussion: No. 27593 H. Gordon Kennedy No. 27618 9 Dukes LLC MINUTES Nantucket Land Bank Commission Regular Meeting of January 9, 2007 Land Bank Meeting Room, 22 Broad Street Nantucket, Massachusetts CALL TO ORDER: 4:02 P.M. PRESENT: Holdgate, Johnson, Reinhard, Stackpole. ABSENT: Bartlett. Minutes of the regular meeting held December 26,2006: Upon a motion made and duly seconded, it was VOTED to accept, approve and release the minutes of December 26, 2006, as written. A. CITIZEN BUSINESS/ANNOUNCEMENTS: None B. TRANSFER HEARING POSTPONEMENT - No. 24281 Carol A. Surface: The Commission considered a request from the purchaser's attorney to postpone the hearing scheduled for January 9, 2007, until January 23,2007. Upon a motion made and duly seconded, it was VOTED to approve the request. C: PROPERTY MANAGEMENT: 1. Gardner Property - Marble Cottage Addition: Property Supervisor, Jeffrey Pollock presented a comparision of cost estimates which have been received for various stages of the renovation and addition to the Marble Cottage. The cost estimates reviewed were as follows: Excavation: Foundation: Construction: T.C.E. L.L.C. $10,340 All Cape Foundations $11,675 Tom Mosscrop $74,200 Atlantic Aeolus $9,760 Atlantic Aeolus $11,160 Halik Builders $75,000 Myles Reis unresponsive Myles Reis unresponsive Stobart Construction $65,000 J&J Concrete unresponsive Cardinal Construction $90,175 -----..------- ------- - - Xiseooroughs unresponsive Electrical: Septic Upgrade: Marc Yancone unresponsIve T.C.E. L.L.C. $4,740 Ryder Electric $12,500 Myles Reis unresponSIve Jon Moreau Ele, $8,150 Visco Pumping unresponsive After a discussion, upon a motion made and duly seconded, it was VOTED to contract for services with T.C.E. L.L.C. for site excavation and septic upgrade, All Cape Foundations for foundation work, Stobart Construction for building construction, and Jon Moreau Electric for electrical as the lowest responsive, responsible bidders. Upon a motion made and duly seconded, it was VOTED to contract for services with W.B. Marden for plumbing, Karl Gross for plastering and Yates Gas for heating. 2. Somerset Farm - Marble Barn Renovation: Jeffrey Pollock presented a comparison of cost estimates which have been received for various stages of the renovation to the Marble Barn and estimates for the cost of materials. The cost estimates reviewed were as follows: Land Bank Commission January 9,2007 Page 3 b. Golf Course Renovations: The Commission reviewed plans for the renovation of the original nine-holes and a letter from Howard Maurer providing his opinion and rationale as to why he believes that the pond at Hole #14 should be removed from the course. Commissioners Johnson and Stackpole initiated a discussion regarding concerns that they have regarding the renovation, specifically the need for the renovations and the estimated cost, and reported that they have received feedback from members indicating that they are satisfied with the current original course. Mr. Passios spoke about the improvements that he believes are needed to the irrigation system, greens and fairways and detailed the proposed time frame for the project from start (Requests for Proposals) to completion. 3.2007 Miacomet Golf Course Budget Review and Discussion: Charlie Passios presented the draft 2007 revised budget for the Commission's review. The budget being revised in that the budget currently before the Land Bank is not the draft version which was originally mailed to the Commissioners. Mr. Passios presented detailed explanations for the amounts budgeted for operational income, expenses and capital projects. Concerns and questions raised by Commissioners Holdgate and Bartlett were addressed. Commissioner Johnson initiated a discussion regarding staff hierarchy and management structure and Commissioner Stackpole asked questions regarding revenue projections and additional staffing. After a lengthy discussion including a question and answer review, upon a motion made and duly seconded, it was VOTED to approve the budget as presented subject to review by the Director upon his return. E. TRANSFER BUSINESS: 1. Transfer Hearing Decision Update: No. 26947 Bruce H. Poor No. 26977 Bruce A. Issadore, John Englert, Thomas M. Sobol and Meredith L. Sobol, tenants in common Ms. Hunter reported that the Land Bank has received a request from Bruce A. Issadore under the Massachusetts Freedom oflnformation Act seeking copious copies of Land Band transfer records including all documentation, minutes, decisions and tape recordings. 2. Transfer Record Nos. 27528 through 27647: The Commission reviewed transfers for the period of December 1, 2006, through December 31, 2006. a. The Commission authorized placing liens against the following properties as a result of the purchasers claiming the "M" exemption as first time buyers of real property: No. 27544 Patrick J. DeSeta, Trustee of 51 Nobadeer Farm Road Realty Trust No. 27575 John Sullivan and Marie Sullivan No. 27584 Richard J. Aprea and Brett Morneau Land Bank Commission January 9, 2007 Page 5 3. Gardner Property Request: The Commission approved Matthew Oates' request to install and maintain 33 birdhouses at the Gardner property subj ect to the birdhouses being located as shown on the plan submitted for the Commission's review. 4. Property Management Update: Mr. Perry provided an update on matters related to recent property management activities including the filing of Notices oflntent to the Conservation Commission for the relocation of the Blair House, the control and burning of the phragmites at Reedy Pond, the status of the Town's effort to establish a plan for the removal of the phragmites at Consue Springs and the status of the boardwalk at the Gardner property. 1. EXECUTIVE SESSION: Upon a motion made and duly seconded, it was VOTED to go into Executive Session. Each member was polled individually. All members voted yes. The Chairman noted that the Commission would reconvene into regular session and that the purpose of going into executive session was to discuss matters related to land acquisition. RETURN TO OPEN SESSION ADJOURNMENT: Upon a motion made and duly seconded, it was VOTED to adjourn at 6:25 P.M. 'I Attested to: " J!}\ n- Jo~creWy Accepted, Approved, and Released by VOTE of the Commission this 23rd day of January 2007. MONTHLY TRANSFER STATISTICS FISCAL YEAR 2006 FY06 Total Exempt Taxable Total Gross Gross Revenue Month Transfers Transfers Transfers Value Value Taxable Received Jul-05 83 36 47 $84,966,423 $84,366,423 $1,691,900 Aug-05 92 45 47 $79,297,377 $78,447,377 $1,574,140 Sep-05 131 48 83 $170,977,147 $155,677,147 $3,113,343 Oct-05 120 35 85 $176,148,013 $171,285,209 $3,429,117 Nov-05 91 48 43 $75,391,500 $74,591,500 $1,495,630 Dec-05 148 110 38 $79,616,375 $65,841,375 $1,335,445 Jan-06 106 59 47 $105,705,774 $104,705,774 $2,094,115 Feb-06 87 54 33 $52,792,786 $51,532,000 $1,038,640 Mar-06 104 63 41 $81,793,500 $80,393,500 $1,607,870 Apr-06 78 44 34 $73,440,925 $69,424,975 $1,388,500 May-06 96 50 46 $91,696,267 $90,991,600 $1,821,832 Jun-06 79 39 40 $78,671,608 $77,871,608 $1 ,557,432 .j;H~Y:~P~.:.::..::,::::$ffl$:::.:.:':,:::::.:: Average 101 Low 78 High 148 :322:: . ... .... 53 35 110 ..::::::$$~~~~$$~~$$:::::::::~$~9.i~9:$;Q$~.::::::::::::::$1:~.$~,$74. . .3.. .3....... .. ....... >.4: :'<<< ............ . ............. . 49 33 85 $95,874,808 $52,792,786 $176,148,013 $92,094,041 $51,532,000 $171 ,285,209 $1,845,664 $1,038,640 $3,429,117 MONTHLY TRANSFER STATISTICS FISCAL YEAR 2007 FY07 Month Jul-06 Aug-06 Sep-06 Oct-06 Nov-06 Dec-06 Jan-07 Feb-07 Mar-07 Apr-07 May-07 Jun-07 ....... .. .............. . THRu:i*djf( Average Low High MONTHL Y Total Exempt Taxable Total Gross Gross Revenue Transfers Transfers Transfers Value Value Taxable Received 66 34 32 $65,734,501 $64,334,501 $1,286,690 75 49 26 $48,890,581 $46,838,137 $938,763 76 37 39 $107,911,581 $106,311,581 $2,137,232 97 58 39 $91,989,800 $77,540,800 $1,558,816 90 50 40 $82,332,701 $80,332,701 $1,610,654 118 81 37 $37,325,299 $35,325,299 $711,098 //:::!??2/ ..<::n::n3P~ : : , , 87 52 66 34 118 81 .......... . . . . . . . . . . . . ::::nHZ1:3> .......... . ..... ,... . 36 26 40 .. ::.::..::::$.~4~:1:$.4~4.~4:.:::::.::$.41:P:;$.~~;P?Q:::.::::::.:::::::$$.:;?4~;?$?: $72,364,077 $68,447,170 $1,373,875 $37,325,299 $35,325,299 $711,098 $107,911,581 $106,311,581 $2,137,232 UNAUDITED