HomeMy WebLinkAbout2002-03-19
COMMUNITY PRESERVATION COMMITTEE
MINUTES - MARCH 19, 2002
A meeting of the Community Preservation Committee was held on March 19,2002 at
3 :30 PM in the Land Bank Room, 22 Broad Street, Nantucket, MA. Members present
were: Barry Rector, Chair, Patricia Butler, Vice-chair, Polly Miller, Frank Spriggs, Rich
Brannigan, and Ken Beaugrand. Alice McWade, Administrative Assistant for CPC, and
Christine Silverstein, representing Nantucket Sustainable Development Corporation were
also present. Members Norman Chaleki and Neville Richen were absent.
I. The meeting was called to order at 3 :45 PM, and a quorum was established.
II. The agenda was approved.
III. The minutes of January 23, 2002 and February 27,2002 were approved. The
correction to the Minutes of January 9,2002 was circulated and approved.
IV. Alice McWade, CPC's Administrative Assistant, was introduced and
welcomed. Alice can be reached at 228-8741 and lor ali@nantucket.net.
The following copies of correspondence and related documents were circulated:
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1. Habitat for Humanity Nantucket Supporting Information for Proposed
Warrant.
2. Nantucket Housing Authority letter to Barry Rector, Chairman (3/7/02)
( & attachments) as well as "Rationale for the Housing Office" on NHA
letterhead to replace 3/7/02 letter in content.
3. E-mail from Margaret Booker to Barry Rector (3/1/02 & 3/4/02) re:
Preservation Expo May 18 and e-mail from Carol Hall, The Trust for Public
. Land.
4. Community Preservation Committee letter to Executive Office of
Environmental Affairs Mr. Gaertner dated February 27,2002 from Barry
Rector Chairman with attachments.
5. Draft of "Project Status Report".
V. Public Comment
Christine Silverstein, representing Nantucket Sustainable Development
Corporation (NSDC), distributed a summary of expenses relative to NSDC's
application to CPC for $15,000, which was previously approved.
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The format of Christine's summary was commended. It clearly demonstrates the
type of summary CPC wants from all its applicants the consensus was that this
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summary could be used as a model for other applicant's. It was agreed that
additional documentation and substantiation ofNSDC'S expenditures, ie a
breakdown of the I & M costs for the printing, advertising, and insertion of
the rental survey in the paper would be required.
A discussion regarding the intricacies of administrating the Town budget and how
that affects the CPC budget ensued. CPC's administrative fund for the fiscal year
2001 - 2002 has had few deductions thus far. Sufficient funds are available in the
administrative fund to authorize the appropriation of $15,000 to NSDC during
this fiscal year. After further deliberation, upon a motion duly made and
seconded, it was
VOTED: To appropriate $15,000 to NSDC in accordance with the previous
approval of the NSDC's request for funds, provided CPC receives documentation
ofNSDC's expenditures totaling $15,000.This would include a bill to CPC for
$15,000 with backup attachments of the Consultant's cost proposal, the study
prepared, the handout submitted today, and the I & M costs breakdown.
It was agreed by all present that no public statements regarding expenditures
would be made until after Town Meeting.
National Historic Preservation Week - Request for Presentation on 5/18
The content of the handout (3), e-mail between Barry Rector and Margaret
Booker, at the Egan Institute was discussed. Margaret Booker would like a
representative from CPC to make a presentation regarding the CPA on Saturday,
May 18 between 10 AM and 4:00PM. The presentation will only take about ten
minutes. It was agreed that Barry Rector, as Chairman of CPC, would represent
CPC. Pat acknowledged that she would also be there. Margaret Booker would
like to have the exact time the CPC representative will be speaking in their printed
brochure. She will need to be contacted regarding the time.
Town Meeting Update:
A discussion about the changes made in the language ofCPC's Warrant Article
33 by Town Council, Paul DeRensis, ensued. Attention was called to handout
(4); CPC Chairman Barry Rector's letter dated February 27, 2002 to Mr.
Gaertner at the Executive Office of Environmental Affairs. To date no reply has
been received. The issue of these last minute changes regarding the
requirement of deed restrictions from applicants was discussed at length. It was
suggested that the holding agency for the deed restrictions might have been
changed from the Board of Selectmen to the Nantucket Preservation Trust and the
Nantucket Housing Authority to avoid the necessity of a 2/3 vote. Emily Avery's
hard work in assisting with the language for the article, which was followed
almost exactly by the Finance Committee, was acknowledged and appreciated.
The last minute timing of Town Council in making these changes and the lack of
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precedent regarding the necessity of deed restrictions was discussed. Paul
DeRensis was one of the main individuals associated with writing the Community
Preservation Act therefore the hasty last minute addition of deed restrictions is
even more perplexing. It was agreed that the placement of deed restrictions would
create more expenses for the applicant. The members felt caught in the middle
and believes the applicant's had a right to know this requirement from the
beginning of their application process.
Project managers will, if they haven't already, notify applicants ofthe language
change to the Article and its effect on their entity. The consensus was that even if
new ground were being broken it would be best to settle this matter at a State
level. Whether a restriction could be placed on an entity with no physical
structure, such as the Nantucket Housing Authority, and whether that prevents
them from being a recipient was discussed.
A course of action for amending the article to return the $9,500, separated to pay
the Preservation Trust, back into the Administrative Fund was discussed. The
main concern was that passing of the article not be jeopardized There were a
number of suggestions as to how this could be addressed. It was agreed that
theAdministrative Fund for 2001 - 2002 had sufficient funds to allocate $9,500 to
the Preservation Trust. Frank Spriggs will discuss making a technical amendment
to Article 33 on Town Meeting floor to place the $9,500 back into the 2002-2003
Administrative Fund with Connie Voges.
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The issue regarding setting a precedent by requiring deed restrictions was
discussed. It was agreed no precedent would be set this year since the
requirement was not part ofCPC's original article. The resolution ofthis matter
will probably be an issue between the EOEA and the DOR. If that is the case next
year CPC can show Town Council that decision.
VIII . Review of Applicant Bulletins for A TM
The necessity of having a one-sheet summary for each project available at Town
Meeting was considered. It was agreed that such a summary would be required
before Town Meeting. If the article is called the summaries will be copied and
handed out the next evening. The summary can also be used for the press.
The descriptions of the projects CPC approved were vague in the Warrant. A
brief discussion ensued regarding more elaboration about projects next
year. Concern was expressed that increased language might provide an opportunity
for someone to alter and/or delete text that could change the scope of the projects
in nature. A consensus was reached that next year CPC would be more attentive
to releasing information about the projects before Town Meeting.
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Follow-up Discussion with Applicants & CPC Contacts
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Rich prepared a draft for the Project Status Report (5). Included is an area for a
disbursement schedule as well as a signature section for project completion.
While many copies (3/4) will be distributed, it was agreed the only signed
original would be the file copy. It is believed the form will work perfectly with a
couple of minor clerical changes.
X Discussion about CPC sponsoring visit by State CPA Representative (update)
Carol Hall, Field Representative - The Trust for Public Land.
The e-mail handout (3) between Barry Rector and Carol Hall, Field
Representative from The Trust for Public Land states she would be happy to
come and meet with the CPC at their June meeting.
XI New Business
There was a discussion about Pat Butler's appointment by the HDC to the CPC
and whether she will remain its representative, though no longer on the
Commission. If a change occurred with no transition period, removing Pat from
the CPC immediately, sadness regarding her departure was expressed. Further
investigation into the State regulations about this will occur after elections.
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Since the school vacation is the week of April 15 it was agreed to meet on the
23rd. Upon a motion duly made and seconded it was
VOTED: to adjourn the meeting, 5:35 pm.
Respectfully submitted
~ Th(w~k
Alice Mc Wade,
Administrative Assistant CPC
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