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HomeMy WebLinkAbout2002-05-21 CI II B Community Preservation Committee 16 Broad St Nantucket, MA 02554 COMMUNITY PRESERV A TION COMMITTEE MINUTES - MAY 21, 2002 A meeting ofthe Community Preservation Committee was held on Tuesday, May 21, 2002 at 3:30 PM in the Land Bank Room, 22 Broad Street, Nantucket, MA. Present were: Barry Rector, Chair, Virginia Andrews, Ken Beaugrand, Norman Chaleki, Polly Miller, Neville Richen, Frank Spriggs, and Alice McWade, Administrative Assistant. 1. The meeting was called to order at 3:35 PM, and a quorum was established. II. The agenda was approved. III. The minutes of April 23, 2002 were approved. IV. Christine Silverstein, representing Nantucket Sustainable Development Corporation (NSDC), presented the following items, requested during the March 19,2002 meeting; The approved Project Status Report signed by Christine Silverstein for the applicant, NSDC, as well as Barry G. Rector, acting as Project Manager for the NSDC project. A memo type invoice from Nantucket Sustainable Development Corporation to Community Preservation Committee dated May 14,2002 substantiating the $15,000 requested and approved. Copies of two invoices from the Inquirer and Mirror and verification of payment for the advertising, printing and distribution of 5,000 Renter Surveys were also tendered. . A copy of the Graphic Design invoice as well as verification of the payment for 1,000 copies of the Preliminary Findings from the Housing Needs Assessment. A copy of the PROPOSAL prepared by John Ryan, Principal of Development Cycles, Amherst, MA ("the consultant") for services provided to NSDC of Nantucket, MA. Which included an optional Phase III. A copy of a PROPOSAL made to NSDC of Nantucket by consultant John Ryan, Principal of Development Cycles of Amherst, MA on May 14, 2002 for the aforementioned Phase III. Said proposal includes elaboration of the scope of work involved in Phase III at a cost of $5,000. ( A copy of the preliminary findings from the Nantucket Housing Needs Assessment. It was noted that the NSDC mvoice is part of the 2002 fiscal budget and the invoice must be processed before June 30, 2002. ~( N \ c..pc $ \ "2..\ \oz. Following a discussion regarding the items submitted, the Committee requested presentation of a fonnal invoice on NSDC letterhead. Once this is received the process involved to disburse the funds will begin. NSDC agrees to submit to CPC invoices, for projected disbursements included in this request, and verification of their payment as they are received. Since this is the first allocation from the CPC funds it was noted that patience might need to be exercised. Upon a motion duly made and seconded it was VOTED: To authorize the disbursement of $15,000 to Nantucket Sustainable Development Corporation as requested from the CPC administrative funds, and to authorize the chair to sign the Project Status Report. A recent printout of the CPC budget was circulated. Payment to Nantucket Historical Association will also be made from the 2002 Administration Funds. Their Project Manager, Pat Butler, is absent. This matter will be reviewed at the meeting on June 18, 2002. It will be necessary to have all paperwork completed by then to insure payment before June 30, 2002. Frank Spriggs was re-appointed by the Board of Selectmen as their representative until 2005. Tomorrow is the forum for Ken and Rich to be interviewed regarding their interest in re-appointment to the committee. The NHA also needs to make an appointment again this year. Whether Pat Butler will remain the HDC representative is still not confirmed. Each appointee needs to fonnalize the appointment by being sworn in by the Town Clerk. Two CPC presentations were made to the community this month. Two weeks ago Barry spoke at the Grange. It was a good opportunity to clear up some misconceptions. They didn't realize the role of applicants was more than expressing a viable project. They are interested in the Consue Spring area. A discussion ensued regarding the site and adjacent features. A few points for discussion were the walking path that runs from Washington Street Extension, an old well, an abandoned railroad, water quality, evasive species issues, thinning the existing growth as well as prospects of a bike path. The second presentation was last Saturday, 5/18/02. All week had been dedicated as Historic Preservation Week. It was a great opportunity to get out there and place CPC in the public eye, part of our mission.' OLD BUSINESS All applicants who receive funding from the CPC have been sent a letter from the chair asking them to acknowledge the CPC in any communications, etc. Once the project is underway the newspaper could have a segment regarding it and, ideally, the connection to the CPC. It is conceivable that projects begun in July would be able to have everything in place to apply for CPC funding before the September 1 deadline. Other ideas regarding ways to increase the community's knowledge and awareness of CPC are needed. The local TV station featuring Geno's show was suggested. He has a paid segment, which is about $1,500 and a shorter seven-minute segment, which is free. The NPR public radio station was also mentioned. These will be investigated further. Further consideration was given to Geno's free seven-minute segment. Project managers will talk to their respective applicants regarding how they would use a 3 -5 minute television segment. The benefit of such segments, actions speak louder than words, was considered. It was agreed that Geno would be Orne 'P~ 9. sfz(lO'L approached and these ideas discussed further. The information gathered will be considered at the next meeting on June 18. Because of a previous commitment Frank Spriggs left the meeting. NEW BUSINESS The creation of a more comprehensive and informative application packet, which could be given out by the Administrative Assistant, was discussed. Included with the application sheet could be a copy of the handout, Frequently Asked Questions, as well as a Request for Proposal (RFP) form. The e-mail Barry sent everyone is a generic form used by the Town. Each member was asked to review and critique the RFP. One comment was that it was convoluted. After further discussion it was agreed that Barry would review the RFP and consolidate it. When it is more manageable, 2 or 3 pages, it will be circulated to the rest of the Committee members for their review. The goal is to finish revisions and present a final draft at the next meeting on June 18. Polly had spoken that day with Theresa at Tresses. Members of the Mid Island Partnership are wondering what will happen with the Post Office area when it moves. The Partnership thought it would be nice if the area became a park. Perhaps a bench could be available for relaxing or enjoying lunch. One issue could be who would care for the area, which could be heavily used. Other considerations are the purchase of the land, the surrounding wetlands, and the use of the area itself. The Mid Island Partnership is contemplating ways to purchase the land. They would need help. Polly mentioned that it is a project more suited for the CPC than the Land Bank. Perhaps the people who use the area; Sanford's, Stop & Shop, Tresses, could be made responsible to clean it up. Another consideration is use by pedestrians and bikers and the need for restroom facilities. It falls right in with the CPC concerns regarding open space and recreational areas. A reminder was made that the first step would be the submission of a proposal regarding what is to be done. Park and Recreation is working on a wetland area, Coffin Park, which needs a heavy wetland impact study. Other areas that might be considered for open space could be the Community Garden on Hummock Pond Road. The question of what happens when Frank Pease isn't there with his generosity is a concern. Proposed water, sewer and development in the area were also considered. The Nantucket Historical Associations (NHA) presentation for the Nantucket Preservation Trust (NPT) was tabled since there was no representative of the NHA present. The Deed Restrictions in place for the Methodist Church were referenced as a possible model for applicants. Anyone who needs a copy, let Alice know. Ken Beaugrand asked to have the date of the next meeting as the last item of the Agenda. It was agreed to do so. Upon a motion duly made and seconded the meeting was adjourned at 5:15 pm. ( ~ecm0tmitted, ~McWade Administrative Assistant cuy\C p~ 3 S '"U \ <1t-