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HomeMy WebLinkAbout2002-06-18 '" II II Community Preservation Committee 16 Broad St Nantucket, MA 02554 COMMUNITY PRESERVATION COMMITTEE MINUTES - JUNE 18,2002 A meeting of the Community Preservation Committee was held on Tuesday, June 18, 2002 at 3:30 PM in the Land Bank Room, 22 Broad Street, Nantucket, MA. Present were: Barry Rector, Chair, Virginia Andrews, Ken Beaugrand, Rich Brannigan, Pat Butler, Vice Chair, Polly Miller, Neville Richen, Frank Spriggs, and Alice McWade, Administrative Assistant. r I. The meeting was called to order at 3:35 PM, and a quorum was established. II. The agenda was approved. III. The minutes of May 21,2002 were approved with Pat Butler abstaining. IV. There were no public commentS. V. Pat Butler, on behalf of Nantucket Preservation Trust (NPT), informed the Committee that the printing cost would be $8,000, not $9,500 as originally requested. One reason for the lesser amount was because one of the bidders had an older press, which meant there was less prep work involved. A discussion ensued regarding the placement of 1,000 copies at the Historic District Commission's (HOC) office and whether or not those copies would be free. The NPT plans to sell 1,000 copies and place the money received in a special account created for future preservation publications. One issue regarding the books being sold by the HDC concerned the money received. Would the funds be made available to the NPT for future preservation publications or would it get lost in the Town's General Funds account? Another consideration was waste associated with the publication being free. . It was agreed that charging for the publication seemed advisable. Regarding how the funds could be flagged for NPT and fil41re publications was a question for Libby Gibson. Town Counseh~ould also review it. ppt agreed to ask Libby about the issues involved in having the HDC sell the books and sub~.' J.li ent allocation of the revenue. " ff An inquiry was made about updating and re-vamping the publication. Pat stated that the HDC was currently meeting bi-weekly reviewing the guidebOQk. Their goal is to make the publication simpler ~nd more user friendly. The meetings are open to the public. A lot of time is spent discussing the views of those present. Final recommendations are not expected to be made for quite some time. There being no further discussion on the matter, upon a motion duly ma4e and seconded, Pat Butler abstaining, it was VOTED: 1 ~tCff..G, 1 t~lo~ () , "To authorize payment of $8,000 to Nantucket Preservation Trust contingent upon the submittal of the appropriate documents. They would include an invoice from Nantucket Preservation Trust to the Community Preservation Committee for $8,000, with substantiating invoices, as well as the Project Status Report, which the CPC Chair is hereby authorized to sign. " VI. The Nantucket Housing Authority (NHA) sent a letter confirming Norman Chaleki's re- appointment as their representative to CPC for the next three years. Regarding the HDC's representative to CPC, Pat Butler wrote the HDC a letter stating she would be honored to serve as their representative. It is on the agenda this week. Since there are 80 items on their agenda, Pat was advised it wouldn't be considered until the meeting on Thursday. Three individuals, Ken Beaugrand, Rich Brannigan and Bill Snowden have asked to be appointed as the at-large representatives to the CPC. There are only two spots available. The Selectmen will make the decision on Monday, June 24,2002. The open meeting is at 4:00 PM in the High School Cafeteria. A brief discussion ensued regarding the voting process. VII. Martha Walters interviewed Barry Rector, as chair ofCPC, for the local cable channel 22. It was another opportunity to acquaint the community with the Community Preservation Commission and its mission. Barry has already gotten some good feed back from it. VIII. Pat Butler spoke regarding the Senate Bill # 2343. The Massachusetts Historical Commission (MHC) has ongoing discussions about implementation of the Community Preservation Act (CPA). Some of their issues concern public buildings and rehabilitation work. Dory Pastualla is one of the people who put helped put together the Community Preservation Act. As discussions continue it is evident that there are some glitches in the Act. Some definitions, including rehabilitation are still evolving. Anyone who wants to know how to contact Dory can obtain that information from Pat. Dory is a great resource for answers to questions or for obtaining information. The NPT might consider co-sponsoring a visit to the Island for her. Dory could be given a tour around Nantucket. It would be a great opportunity to show her that all the preservation needs of Nantucket haven't been addressed. Having such a visit coincide with the public meeting might make the meeting more informative. She would present an authoritative figure adding more substance to the meeting. She will be able to accurately answer a variety of questions. Pat agreed to contact her and see if she would have time in mid August for such a visit. Some of the scheduling difficulties attendant to hosting such an event in August were mentioned. ( 2 Cmt Cf'C b hg>\oz.... IX. ( \ ~ ( Methodologies for CPC Outreach Various methodologies available to promote the CPC in the community were discussed. Some exposure will result from articles in the Inquirer and Mirror (I&M) as well as from any advertisements that are run in the paper. Attention was directed to the handout that accompanied the Agenda. Numerous radio stations that air on Nantucket as well as local Cable Channels were listed. Some inquiries were made regarding the purpose of, and need for, airing radio and/or television segments. A lengthy discussion ensued about the need to inform the general public about the CPC, its purpose, goals and objectives. It was acknowledged that a large portion of the community knows very little about the CPC. The consensus was that any outreach to the community needs to be in addition to the yearly Public Meeting. The Public Meeting allows for a two-way discussion that can't be replicated through the news media. Many people do not attend such meetings. This large segment of the community will hopefully be reached through a televised segment and/or via radio announcements. The pros and cons of paid publicity over public service announcements were discussed. It was suggested that the CPC might be able to use both paid and unpaid segments. An inquiry about a survey of viewers conducted by Channel 17 and 22, as well as a survey oflisteners, conducted by the various radio stations, was raised. Figures from such surveys could be helpful in determining the station (s) that provide the most local exposure. Many people, including those in guesthouses, watch the local cable stations. Committee members, who have been featured on the local cable channels, attested that hundreds of people approach them saying they saw them on TV. The same couldn't be said of the various radio stations. Geno, from Channel 17, discussed a paid promotion with Barry. Such a program would take approximately 10 to 15 minutes. There would be three main components. 1. An introduction to the Community Preservation Committee 2. A visit to all the sites CPC funded. 3. A one minute segment at each site showing what they are doing and how the CPC money is spent. Channel 22 was also consulted about producing a paid segment for the CPC. Sarah, from Channel 22, didn't have any suggestions about a format. When Geno's idea was presented to her she said she could do something similar. Such a segment would be both educational and informative. An investment of about $3,000 could produce a promotional vehicle that would inform the community about the CPC, what it is doing and how it benefits the community. A presentation that is well done could be used time and again as an educational tool. Geno said such a paid promotional would air approximately 3 to 4 times a week for a period of one month. The minimum showing would be twice a week. The maximum would be four times a week. As the new application period approaches, July 1 to September 1, it appears that the same groups will be applying to the CPC. Many groups have ideas that could be funded by the CPC, but they 3 ant 'GPC bl l\?lCfl- don't know it. Part of the CPA mandate is meeting the needs of the whole community, not a select group of causes. I , It was suggested that additional exposure could be aided by Committee Members acting as ambassadors to the Community. Various neighborhood groups might be approached individually or through an outreach via the Civic League. It was suggested that each Committee Member choose one or two organizations to approach for that purpose. It was agreed that a paid segment on a local cable station was advisable. Upon a motion duly made and seconded, it was unanimously VOTED: "To authorize the expenditure of up to $3,000 from the Fiscal 02 budget for the production of a visual presentation, by a local cable network, exhibiting the projects funded by the CPC in Fiscal 02 as well as presenting the background and mission of the CPC" . There was a brief discussion regarding the timetable involved in completing the visual presentation. It was agreed that the presentation would not be rushed to completion. If it happens to be completed before August 1 it could be run from then until September 1. Whether it is completed before September 1 or not, it will still be a useful aid to increase community awareness. Old Business ( The lack of office space available for Town entities was noted. Maryanne Worth has made her Council for Human Services Office on the second floor of the Mooney Building available during afternoon hours when her Administrative Assistant is not there. Alice will be available in that office three days a week, Monday, Tuesday and Wednesday between 12:30 pm and 3:30pm.IfMonday is a holiday the office will be staffed on Tuesday, Wednesday and Thursday, same hours. A cell phone, # 508 221-8646, has been set up with voice mail for the CPC. A CPC e-mail address has been created, cpc@town.nantucket.net. There are still a few glitches to be worked out in its access. Once they are resolved the e-mail address will be utilized. A web page can also be set up. It will be simple with low volume. It was suggested that it could list office hours, Committee Members, and other informative matter, including the reference of larger sites. The ability to provide links to other sites might not be available. A copy of the most recent listing of communities who have adopted the CPA was distributed. From that list, it appears that less than 1/7 of the communities in the state adopted the CPA. The revised application form and RFP with attachments was reviewed. One item on the Memorandum of Understanding, sited as 7 A. was discussed. The language in 7 A was specifically written with Sherburne Commons in mind. After further discussion it was agreed that the Memorandum of Understanding would always list # 1 through 10. Any special conditions would be added individually, on a case-by-case basis, as #11. ( Clarification regarding the use of the Application, the RFP and the Memorandum of Understanding was requested. All applicants need to complete the application form. The RFP and Memorandum of Understanding will be in addition to the application. Any entity approved 4 erne Cf'c b \ \81o'Z... by the CPC for funding will be required to complete the RFP and Memorandum of Understanding before any money is released. Richard Brannigan left at 5 :00 pm. \ I , Upon a motion duly made and seconded it was VOTED: "To require completion of the Request For Proposal, with associated documents, and the Memorandum of Understanding, as revised by all funded applicants". The packets will be available on July 1,2002, and will replace the previous two- page application. Anyone who is aware of potential applicants who received the two- page application was asked to provide that entity with the newly approved application packet. A brief discussion ensued regarding the status of the present budget as well as whether any figures were available regarding a projected Fiscal 04 budget. Alice was instructed to seek clarification from the Finance Department regarding monies encumbered from a Purchase Order and whether encumbering more monies than actually remained in the fiscal 02 budget would dip into the fiscal 03 budget. Upon a motion duly made and seconded it was VOTED: "to adjourn the meeting at 5: 15pm." Respectfully submitted, ale IJ1J '{)Jale Alice McWade, Administrative Assistant. ( (~ 5 ~c CRe b \ l't-tdL