HomeMy WebLinkAbout2005-03-22
AGENDA
Nantucket Land Bank Commission
Regular Meeting of March 22,2005
Land Bank Meeting Room, 22 Broad Street
Nantucket, Massachusetts
CALL TO ORDER
Minutes of the regular meeting held March 8, 2005.
A. CITIZEN BUSINESS/ANNOUNCEMENTS
B. PROPERTY MANAGEMENT
1. Walker Property Improvements Discussion
2. Miacomet Golf Course
C. TRANSFER BUSINESS
D. FINANCIAL BUSINESS
1. Monthly Financial Report
2. Warrant Authorization
E. REGULAR BUSINESS
1. Public Notice Review
2. Special Town Meeting Article Discussion
F. PROPERTY MANAGEMENT
1. 106 Main Street Discussion
2. Walker Property - Use Request
3. Somerset Farm - Bike Path
4. Bartlett Smooth Hummocks Share 9
5. Apthorpe Property Discussion
G. EXECUTIVE SESSION
ADJOURNMENT
Land Bank Commission
March 22, 2005
Page 2
b. Duplicate Release of Lien - No. 16890 James R. Robinson: Upon a motion made and duly
seconded, it was VOTED to authorize the issuance of a duplicate Release of Lien for Record No. 16890.
C. PROPERTY MANAGEMENT:
1. Walker Property Improvement Discussion: Civil engineer Peter Sullivan was in
attendance to present conceptual plans illustrating options for the restoration and upgrading of the
Walker property including bulkhead construction, dredging, float and ramp locations, material use
and removal options as well as cost estimates, permitting procedures, abutter involvement and
timelines. After a discussion, upon a motion made and duly seconded, it was VOTED to move
ahead with the design and permitting process, to seek abutter input and to revisit the matter when
more detailed plans and cost estimates have been provided.
2. Carter/Quaise Property Improvement Discussion: Mr. Sullivan presented conceptual plans
for upgrading the existing bulkhead, bulkhead extension, beach nourishment and stair replacement
and relocation at the Carter property as well as permitting requirements and cost estimates. After a
discussion, upon a motion made and duly seconded, it was VOTED to work towards permitting the
bulkhead upgrade, bulkhead extension and beach nourishment in an effort to protect the property
and to maintain the beach for optimal public accessibility.
3. Miacomet Golf Course:
a. Management Operations Update: Mr. Passios was in attendance and reported on
matters relating to golf course operations including golf play activity, golf course operations,
personnel matters and procedures and the recent resignation of the office manager.
b. Tournament Schedule Discussion: Upon a motion made and duly seconded, it was
VOTED to approve the tournament schedule as previously reviewed and presented.
c. Flag Pole Replacement Discussion: Mr. Passios stated that the following quotes
have been received for the replacement and installation of a new 35 foot flag pole:
All-American (installed)
Valero
M.P. (installed)
$2,463
$3,000
$3,000
After a discussion, upon a motion made and duly seconded, it was VOTED to contract for the
replacement and installation of the new flagpole with All-American.
d. Membership Sub-Committee Discussion: Mr. Passios reported on a recent meeting
of the Membership Sub-Committee and presented various ideas for membership options which had
been discussed. The Commission determined to continue "new" membership discussion at its next
meeting. The Commission also reviewed existing rates for seasonal discount cards, twilight play,
winter, family, individual and charter memberships and the nine-hole non-resident greens fee. After
a discussion, upon a motion made and duly seconded, it was VOTED to set the rate for the nine-
hole greens fee at $56.00.
Land Bank Commission
March 22, 2005
Page 4
4. Bartlett Smooth Hummocks Share 9 - Right of First Refusal: Upon a motion made and
duly seconded, it was VOTED to approve and execute a Waiver and Acknowledgment of Right of
First Refusal between the Nantucket Islands Land Bank (Holder) and Philip D. Bartlett and Dorothy
E. Bartlett (Owner) to clarify the application of Paragraph 7 ofthe First Refusal on a proposed
transaction by the Owners, as a transfer exempt from the obligations of the First Refusal and
waiving the application of the First Refusal thereto.
Commissioner Bartlett abstained.
5. Apthorpe Property - Parking Discussion: The Commission continued recent discussions
regarding the creation of additional parking spaces at the Land Bank's Apthorpe property. After a
review of the options, the Commission asked staff to create parking spaces along the roadway by
slightly grading the bank and constructing a split rail fence to designate the area which would allow
vehicles to pull off the roadway for nose-in parking.
6. Property Management Update: Mr. Perry presented an update on property management
activity including matters related to the upcoming scheduled prescribed burns at the Land Bank's
Smooth Hummocks, Head of the Plains and Miacomet Park properties. Mr. Perry reported that a
burn plan has been sent to the abutters to the properties.
G. EXECUTIVE SESSION: Upon a motion made and duly seconded, it was VOTED to go into
Executive Session. Each member was polled individually. All members voted yes. The Chairman
noted that the Commission would reconvene into regular session and that the purpose of going into
executive session was to discuss matters related to land acquisition.
RETURN TO OPEN SESSION
ADJOURNMENT: Upon a motion made and duly seconded, it was VOTED to adjourn at 7:25 P.M.
Attested to:
G(t~\LlA
Allen B. Reinhgrd, Vice Secretary/Vice Treasurer
Accepted, Approved, and Released by the VOTE
of the Commission this 1th day of April 2005.
~_/
Kenneth W.
TRANSFER BUSINESS
Nantucket Land Bank Commission
Regular Meeting of March 22,2005
1. Informal Discussion Proposed Supplemental Transfer:
No. 25125 Robin S. Callahan and Raymond 1. Callahan, Jr.
2. Transfer Update:
a. Satisfactorily Completed Form B and/or Documentation Provided:
No. 25255 Benjamin H. Gannett
No. 25256 Benjamin H. Gannet and Adlumia S. Gannett
No. 25257 Adlumia S. Gannett
No. 25325 Jane L. Gillespie, Trustee of the Somerset Nominee Trust
3. "M" Exemption Update:
a. Five Year Ownership Compliance and Releases of Lien:
No. 19435 Ronald J. Fesko, Jr.
No. 19480 Matthew C. Herr
No. 19483 Carolyn Leigh Hills
No. 19486 Stephanie E. Correia and John P. Correia
No. 19503 Martha K. Kelly and Lance M. Kelly
No. 19505 Dane S. DeCarlo and Kathryn S. Haigh
No. 19517 Jonas M. Baker
b. Duplicate Release of Lien:
No. 16890 James R. Robinson
MINUTES
Nantucket Land Bank Commission
Regular Meeting of March 22, 2005
Land Bank Meeting Room, 22 Broad Street
Nantucket, Massachusetts
CALL TO ORDER: 4:00 P.M.
PRESENT: Bartlett, Holdgate, Miller, Reinhard, Stackpole.
Minutes of the previous regular meeting held March 8,2005: Upon a motion made and duly seconded,
it was VOTED to accept, approve and release the minutes of March 8, 2005, as written.
A. CITIZEN BUSINESS: None
B. TRANSFER BUSINESS:
1. Informal Discussion / Proposed Supplemental Transfer - No. 25125 Robin S. Callahan and
Raymond J. Callahan, Jr: Ms. Hunter summarized correspondence from Attorney Emily Avery
regarding a proposed transaction of real property interests from Robin S. Callahan to her Qualified
Personal Residence Trust. Based upon information provided by Attorney Avery, upon a motion
made and duly seconded, it was VOTED to accept a claim to the "D" exemption on the proposed
transaction subject to the transfer being submitted as described by Ms. Avery.
2. Transfer Update:
a. Satisfactorily Completed Form B and/or Documentation Provided: The Commission
found the following transfers to be in order based upon receipt of satisfactorily completed Land
Bank Form Bs and/or additional documentation.
No. 25255 Benjamin H. Gannett
No. 25256 Benjamin H. Gannett and Adlumia S. Gannett
No. 25257 Adlumia S. Gannett
No. 25325 Jane L. Gillespie, Trustee of the Somerset Nominee Trust
3. "M" Exemption Update:
a. Five Year Ownership Compliance and Releases of Lien: The Commission authorized the
issuance of releases of lien for the following properties as a result of the purchasers fulfilling all of the
requirements of Section 12, subsection (-m-):
No. 19435 Ronald J. Fesko, Jr.
No. 19480 Matthew C. Herr
No. 19483 Carolyn Leigh Hills
No. 19486 Stephanie E. Correia and John P. Correia
No. 19503 Martha K. Kelly and Lance M. Kelly
No. 19505 Dane S. DeCarlo and Kathryn S. Haigh
No. 19517 Jonas M. Baker
Land Bank Commission
March 22, 2005
Page 3 .
D. FINANCIAL BUSINESS:
1 Monthly Financial Reports: The Commission accepted the February 2005 financial reports
as presented.
2. Warrant Authorization - Cash Disbursements: Upon a motion made and duly seconded, it
was VOTED to execute the March 22,2005, warrant document in the amount of $47,549.26 to be
provided to the county treasurer.
E. REGULAR BUSINESS:
1. Public Notice Review: The Director reviewed public notices received since the last
review. No action was taken.
2. Special Town Meeting Article Discussion: The Director informed the Commission that a
warrant article has been submitted by Kent J. Murphy, et al for the April 12th Special Town
Meeting requesting that legislation be submitted to the General Court seeking a special act to
impose "that one-half of the existing 2% Land Bank transfer fee be directed for the purpose of
implementing recommendations of the Comprehensive Wastewater Management Plan" for the
Town of Nantucket.
F. PROPERTY MANAGEMENT (continued):
1. 106 Main Street - HDC Application Discussion: The Commission reviewed revised plans
prepared by Ann Beha Architects, Inc. for submission to the Historic District Commission (HDC)
as part of the Land Bank's "after-the-fact" application for the removal of the building. After a
discussion, upon a motion made and duly seconded, it was VOTED to submit the plans to the HDC
as revised.
2. Walker Property - Use Request: The Director presented a written request from Nantucket
Land and Sea Co., Inc. proprietor James Gross seeking arental agreement with the Land Bank to
continue the operation of his boat servicing business at the Walker property. Mr. Gross proposes
utilizing the existing building to house his business and that of Nantucket Harbor Sail and
Nantucket Kayak Rental operated by Amy Longley. After a discussion, upon a motion made and
duly seconded, it was VOTED to offer a one year lease to Mr. Gross and a one year lease to Ms.
Longley for the operation of their businesses at the property in the amount of$2,500 each subject to
their keeping the property clean, keeping no more than one vehicle each on site at any time, no
overnight parking, removal of the blue step van from the property and their continued responsibility
for the existing float installation, removal and maintenance.
3. Somerset Farm - Bike Path Discussion: The Commission reviewed plans for the
construction of a bike path from the corner of Somerset Road around the east bend along West
Miacomet Road to the Miacomet Golf Club and discussed proposals for the width of the path, set
back from the road, crossover, signage and cost estimates. Upon a motion made and duly seconded,
it was VOTED to authorize Blackwell Associates to proceed with the preparation of a design plan.
NANTUCKET LAND BANK COMMISSION WORKSHEET
UNAUDITED FINANCIAL REPORT as of February 28, 2005
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STATEMENT OF ACCOUNTS. UNRESTRICTED FUNDS:
Nantucket Bank / Operating Fund 01-79-8734
Nantucket Bank / Collection Account 01-79-17653
MMDT / Cash Account 44229979
Supplementary Cash Reserves
#1 Nantucket Bank CD41-1393 due 4/16/05
TOTAL UNRESTRICTED FUNDS:
1.76
1.76
2.20
$610,636.26
$15,811,973.37
$733,652.17
1.75
$508,109.06
$17,664,370.86
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STATEMENT OF ACCOUNTS. RESTRICTED FUNDS:
Debt Service Fund 98E / US Bank
Working Capital/Nantucket Bank CD45-2733 due 6/14/05
Miacomet Park / Nantucket Bank CD43-2790 due 7/25/05
Miacomet Park 2000 / Nantucket Bank
Marble Reserve / MMDT Account 44250553
Gardner Reserve / MMDT Account 44200442
Smooth Hummocks Management Escrow 790027038
Deutsch Williams Escrow / Citizens Bank
Tenant Security Deposits / Nantucket Bank
TOTAL RESTRICTED FUNDS:
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1.90
2.00
2.00
1.76
2.20
2.20
1.31
$6,207.36
$1,110,569.60
$2,395,285.92
$224,594.07
$304,810.29
$143,323.82
$21,945.06
$7,500.00
$3,350.00
$4,217,586.12
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BONDS:
1998 Series E Issue
(Final principal payment 7/1/19)
Principal
Outstanding
$10,635,000 (A)
Payment Due
7/1/2005
(C) $823,998.75
Payment Due
1/1/2006
(D) $246,851.25
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Principal
NOTES / LOAN: Outstanding Payment Schedules Annual Payments
Marble Note #19 $1,700,000 Interest of $25,768.60 due 9th of March, June, Sept, Dee: $103,074.40
Gardner Shr 18 Note #22 $625,000 Interest of $10,156.25 due 21st of March, June, Sept, Dee: $40,625.00
(Trust terminates 6/15/05)
Gardner Shr 19 Note #23 $425,000 Interest of $6,906.25 due 30th of Jan, April, July, Oct: $27,625.00
(Trust terminates 6/5/06)
Golf Course Loan $5,438,032 Principal and Interest of $36,030.05 due Monthly: $432,360.60
TOTAL NOTES/LOAN DEBT: $8,188,032 (B) Total Annual Notes / Loan Payments (E): $603,685.00
. . . . . . . . . . . . . . . . . . . . . . . . . . .
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TOTAL DEBT (A) & (B): $18,823,032
Total Annual Debt Payments (C) (D) & (E): $1,674,535.00
STATEMNTFY05