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Home My WebLink About2005-11-08 AGENDA Nantucket Land Bank Commission Regular Meeting of November 8, 2005 Land Bank Meeting Room, 22 Broad Street Nantucket, Massachusetts CALL TO ORDER Minutes of the regular meeting held October 25,2005 A. CITIZEN BUSINESS/ANNOUNCEMENTS B. PROPERTY MANAGEMENT 1. Miacomet Golf Update C. TRANSFER BUSINESS D. FINANCIAL BUSINESS 1. Monthly Transfer Statistics 2. Warrant Authorization E. REGULAR BUSINESS 1. Public Notice Review F. PROPERTY MANAGEMENT 1. Property Managers Update 2. Walker Property Update 3. Skating Pond Property - Flooding Discussion 4. Somerset Farm Property - Building Maintenance G. PERSONNEL MANAGEMENT 1. Property Manager Position Restructuring EXECUTIVE SESSION ADJOURNMENT L'and Bank Commission November 8, 2005 Page 2 No. 26310 David H. Buck No. 26312 Wendy-Lee Herrick and William E. Aleman b. Form B Not Completed: The Commission asked staff to request satisfactorily completed Form Bs for the following transfers: No.26290 Copper Mine Nominee Trust, Rhoda H. Weinman, Trustee No.26308 The Doc Ryder Drive Trust, Wesley E. Simmons, Trustee No.26324 Whittemore Realty Trust, Edwin P. Whittemore and Janice M. Whittemore, Trustees D. FINANCIAL BUSINESS: 1. Monthly Transfer Statistics: The October 2005 transfer statistics were presented to the Commission. 2. Warrant Authorizations - Cash Disbursements: Upon a motion made and duly seconded, it was VOTED to approve and execute the November 8,2005, warrant document in the amount of $53,282.83 to be provided to the county treasurer. E. REGULAR BUSINESS: 1. Public Notice Review: The Director reviewed public notices received since the last review. No action was taken. 2. Land Bank Meeting Discussion: Due to a foreseeable lack of quorum, upon a motion made and duly seconded, it was VOTED to reschedule the November 22, 2005, Land Bank meeting to be held on November 29,2005. F. PROPERTY MANAGEMENT: 1. Property Manager's Update: Bruce Perry provided an update on recent property management activities. 2. Somerset Farmhouse Maintenance Request: Mr. Perry presented a bid from Shawn Davis to paint the interior and exterior at the farmhouse at a cost of $40,000. Based upon an explanation of the scope of the work proposed and a recommendation by Mr. Perry, upon a motion made and duly seconded, it was VOTED to approve the request and authorize contracting for painting services as presented. 3. Property Maintenance Equipment Request: The Commission was informed that price proposals for a previously approved purchase of a Bobcat T300 compact loader and attachments have been received as follows: Bobcat of Cape Cod Bobcat of Greater Springfield $108,700.48 $118,702.00 MONTHLY TRANSFER STATISTICS CALENDAR 2004 Total Exempt Taxable Total Gross Gross Revenue Month Transfers Transfers Transfers Value Value Taxable Received Jan-04 120 64 56 $79,888,337 $77,247,707 $1,544,954 Feb-04 82 47 35 $38,149,238 $37,749,238 $752,985 Mar-04 84 49 35 $33,101,234 $30,163,300 $609,766 Apr-04 115 59 56 $72,545,634 $68,241,190 $1,366,824 May-04 117 64 53 $79,316,822 $77,716,822 $1,560,086 Jun-04 134 60 74 $100,564,874 $96,964,874 $1,943,297 Jul-04 100 55 45 $73,444,580 $56,285,180 $1,125,704 Aug-04 83 41 42 $59,176,066 $58,161,216 $1,171,774 Sep-04 135 46 89 $154,396,620 $153,331,770 $3,066,635 Oct-04 161 61 100 $188,678,425 $163,378,425 $3,633,009 Nov-04 90 28 62 $90,528,833 $89,928,833 $1,808,922 Dec-04 176 112 64 $96,050,582 $94,817,249 $1,900,345 ................ . ............. . ..jS46 ............. . .......................... . ....:..$$,1.~;?~$;7$$ .,. ,<., <$ f.' <....... .<<.,.,., <.,.,. ................ . .....................31 ..................585 ...............$..7.......................1..... ................ . ........ . .....,... . ......... . ....... tH~qOCT)i# ....... ... . ........ . ....... .... .. '"'"'"'"'"' . '6'"775'035<< ....44:: ........ . ........ . .... .. ... ...... ..... ......... . . .. 8926183 ..... . . . . . . . . . .' ........ . .. . .. ...... ...... ... '. ......... . ........ . ; : : ; : : : : : : : : . : : : : : : : :~ : : : : . ~ : ; . :' : . : : : : : . : : ; : ~ : ......... . ::::::::::;::::",::,:,::,:,,,,,:,:,::,:~,:,:,,::,:::: : ............ . .......... . ............. . .. .......... ... . ........ . ..... .......,....... . ,.,.. -. -...,... Average 116 57 59 $88,820,104 $83,665,484 $1,707,025 Low 82 28 35 $33,101,234 $30,163,300 $609,766 High 176 11~ 100 $188,678,4~b :tilb:.:s,:.:s{l:S,4~b $3,633,009 MONTHL Y TRANSFER STATISTICS CALENDAR 2005 Total Exempt Taxable Total Gross Gross Revenue Month Transfers Transfers Transfers Value Value Taxable Received Jan-05 130 57 73 $136,754,392 $135,351,725 $2,744,481 Feb-05 85 48 37 $43,249,759 $42,599,759 $853,995 Mar-05 93 53 40 $68,345,932 $67,135,932 $1,356,739 Apr-05 89 50 39 $51,084,963 $49,884,963 $1,007,699 May-05 96 50 46 $83,808,142 $76,101,803 $1,524,036 Jun-05 124 58 66 $148,172,988 $144,472,988 $2,889,460 Jul-05 83 36 47 $84,966,423 $84,366,423 $1,691,900 Aug-05 92 45 47 $79,297,377 $78,447,377 $1,574,140 Sep-05 131 48 83 $170,977,147 $155,677,147 $3,113,343 Oct-05 120 35 85 $176,148,013 $171,285,209 $3,428,917 Nov-05 Dec-05 ................ . .. ............. ........ . ............. . ........................... . . . . . . . . . . . . . . . . . . . . . . . . ,"", "'$2 ""'1'84' 7"" ,.,., . . . . . . . . . . . , '.' '.' . .............j.O@.... .......... . ....,........ . ... ><. .'"$1.042805 '"136. . . . . . . . . . . . . . . . . . . . . . . . '. ,'. .... ,....... ................ .480 ................5€>3 .....$1005323~26 ................ . ...... . ...... -,., . ,... .. . ... . . :-:.;. . -:...... -: ". :-.' '.' ..... ...... '. ...... .. ......,.. . ...... .... .. .. . :J~~yqqTQ? ....... .. .. . .. . ... .... ...... ........ ." ..' . . '.' . .., ..... . ....... .... .. .... ......... .0.. ...10< ::::::::::::::::::'. '.' ........ . .... .. .. .... . . ..... .. :::::::::::::-:-::.,: :::;::::::::::...:.::j,.:.::....:t:..:..:-:.;::.:.:-:..:; =::::;:. =:::~::::.:.::::~.:.:.:::: :;:::.:.:.:. ......... ';'" " ..... . ............. . :=:::::::-..:.:.:-.-:.:-:.::::.::::::::-::: ............. . ........................... . Average 104 48 56 $104,280,514 $100,532,333 $2,018,471 Low 83 35 37 $43,249,759 $42,599,759 $853,995 High 131 58 85 $176,148,013 $171,285,209 $3,428,917 MONTHL Y UNAUDITED MINUTES Nantucket Land Bank Commission Regular Meeting of November 8, 2005 Land Bank Meeting Room, 22 Broad Street Nantucket, Massachusetts CALL TO ORDER: 4:01 P.M. PRESENT: Bartlett, Holdgate, Reinhard. ABSENT: Miller, Stackpole. Minutes of the regular meeting held October 25,2005: Upon a motion made and duly seconded, it was VOTED to accept, approve, and release the minutes of October 25,2005, as written. A. CITIZEN BUSINESS: None. B. PROPERTY MANAGEMENT: 1. Miacomet Golf Course: a. Clubhouse Update: Charlie Passios provided an update on matters related to Miacomet Golf Clubhouse maintenance and renovation activity including the renewal of all licenses and yearly inspections, the work up of estimates for electric, heat and telephone utility work and design concepts from Sandcastle Construction Inc. b. Operations Update: Mr. Passios provided an update on matters related to Miacomet Golf Course operations including golfplay activity, restaurant schedule and current sales and winterizing of the course fairways and irrigation systems. c. Membership Discussion: Mr. Passios presented a request to waive Billy Holdgate's remaining membership balance of $223.02 due to his recent death. Upon a motion made and duly seconded, it was VOTED to approve the request as presented. d. Golf Course Renovation Discussion: Mr. Passios presented concept plans prepared by Howard Maurer Design Group for the renovation of the original nine holes with all new features within the existing footprint. A discussion followed regarding the redesign of the tee sequence, time line and phasing options. It was decided to continue the discussion at a later date when the entire Commission is present. C. TRANSFER BUSINESS: 1. Transfer Record Nos. 26217 through 26336: The Commission reviewed transfers for the period of October 1,2005, through October 31,2005. a. Current "M" Exemptions and Liens: The Commission authorized placing liens against the following as a result ofthe purchasers claiming the "M" exemption as first time buyers of real property: No. 26231 Richard D. Manchester No. 26244 J. Renee Scarfone No. 26306 Andrew Moyer and Jacqueline Moyer Land Bank Commission November 8, 2005 Page 3. Bobcat of Boston $111,756.84 Upon a motion made and duly seconded, it was VOTED to purchase the equipment and attachments from Bobcat of Cape Cod as the lowest responsible bidder. 4. Walker Property Update: The Director reported that he has spoken with Attorney Sarah Alger about the proposed plan for the Walker property and that Ms. Alger has agreed to act as the Land Bank's representative for the application and permitting process. 5. Skating Pond Property - Flooding Discussion: After a brief discussion, upon a motion made and duly seconded, it was VOTED not to flood the pond at this time but to mow back the vegetation. G. PERSONNEL MANAGEMENT: 1. Property Manager Position Restructuring: The Director presented proposed position guides for the newly established property management positions for Property Supervisor, Jeffrey Pollock and Resource Planner/Ecologist, Bruce Perry. Upon a motion made and duly seconded, it was VOTED to approve the job descriptions as presented. H. EXECUTIVE SESSION: Upon a motion made and duly seconded, it was VOTED to go into Executive Sessiun. Each Illt:Illbel was pullt:d individually. All Illt:IIlbt:IS vult:d yt:s. Tht: ChailIllan noted that the Commission would reconvene into regular session and that the purpose of going into executive session was to discuss matters related to land acquisition. RETURN TO OPEN SESSION ADJOURNMENT: Upon a motion m and duly seconded, it was VOTED to adjourn at 6:10 P.M. Attested to: Accepted, Approved, and Released by the VOTE of the Commission this 29th day of November 2005. ~~~ Kenneth W. Holdgate, 1, . an TRANSFER BUSINESS Nantucket Land Bank Commission Regular Meeting of November 8, 2005 1. October Transfers - Record Nos. 26217 through 26336 a. Current "M" Exemptions: No. 26231 Richard D. Manchester No. 26244 J. Renee Scarfone No. 26306 Andrew Moyer and Jacqueline Moyer No. 26310 DavidH. Buck No. 26312 Wendy-Lee Herrick Aleman and William E. Aleman b. Form B Not Complete: No. 26290 Copper Mine Nominee Trust, Rhoda H. Weinman, Trustee No. 26308 The Doc Ryder Drive Trust, Wesley E. Simmons, Trustee No. 26324 Whittemore Realty Trust, Edwin P. Whittemore and Janice M. Whittemore, Trustees