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HomeMy WebLinkAbout2007-06-12 MINUTES Nantucket Land Bank Commission Regular Meeting of June 12, 2007 Land Bank Meeting Room, 22 Broad Street Nantucket, Massachusetts CALL TO ORDER: 4:00 P.M. PRESENT: Johnson, Reinhard, Stackpole. ABSENT: Bartlett, Gardner. Minutes of the regular meeting held May 22, 2007. Upon a motion made and duly seuSnded, it was VOTED to accept, approve, and release the minutes of May 22, 2007, as wri~ll. ~ A. CITIZEN BUSINESS: None Z N Ol Commissioner Bartlett and Commissioner Gardner entered the meeting at this time. :g ''0 B. PROPERTY MANAGEMENT: ~ 1. Miacomet Golf Course: a. Membership Update: Mr. Passios provided a membership update. b. Personnel Benefits Update: Mr. Passios reported that the current health care insurance available to golf course staff is in compliance with the new Massachusetts Health Care Reform Law Section 125 requirement effective July 1,2007. c. Golf Course Renovations Update: Mr. Passios provided an update on matters related to golf course renovations including a report that the final contract with NMP Golf Construction will be completed by the end of the week and a Conservation Commission site visit will be scheduled as part of their review of the application to eliminate a pond at the course. d. Junior Membership Fees Request: Mr. Passios presented a proposal to allow Junior Memberships to be available to anyone 18 years of age and under and to anyone over 18 years of age who has a current Student identification card and to change the name from "Junior Membership" to "Student Pass" at an annual fee of$350.00. Upon a motion made and duly seconded, it was VOTED to approve the request as presented and to impose a restriction that all Student Pass play may only occur after 3:00 p.m. e. Annual Range Pass Request: Mr. Passios presented a request from a golf club member to offer an annual range pass for unlimited range play to all members at a fee of$350.00. The Commission denied the request. f. Senior Golf Car Pass Request: Mr. Passios presented a request from a golf club member seeking a reduced rate on the senior golf car pass for those qualified individuals who only play nine holes at a rate of $330.00. Upon a motion made and duly seconded, it was VOTED to approve the request as presented. Land Bank Commission June 12, 2007 Page 2 g. Operations Update: The Commission received an update on operations including the establishment of an online golf shop, restaurantlkitchen needs, member advisory group activity and the electrical utility provider. h. Ralph Marble Memorial Discussion: The Commission considered ideas for the construction of permanent memorial to Ralph Marble and asked Mr. Passios to bring back project cost estimates for discussion. i. Land Bank Commissioner Discussions: Mr. Passios addressed the Commissioners' concerns regarding management, scheduling, training of new employees and management of golf shop inventory. j. NMP Golf Construction Contract Discussion: Upon a motion made and duly seconded, it was VOTED to authorize the Chairman to sign the final contract subject to final approval by Charlie Passios and Rod Hoffman. k. Employee Incentive Request: Mr. Passios presented a proposal to offer incentives to employees in the form of gift certificates and passes in recognition of exemplary performance. Upon a motion made and duly seconded, it was VOTED to approve the request as presented. C. TRANSFER BUSINESS: 1. Transfer Record Nos. 27981 through 28055: The Commission reviewed transfers for the period of May 1, 2007, through May 31, 2007. a. Current "M" Exemptions and Liens: The Commission authorized placing liens against the following properties as a result of the purchasers claiming the "M" exemption as first time buyers of real property: No. 27982 Heather M. Duval No. 27984 Pavlin Vitanov and Bogdana Krachunova No. 27989 David Glowacki II No. 27997 Mikalai Mardakhayeu and Valeryia Stashkevich No. 28026 Brian J. Joynt No. 28031 Erik Lauritzen and Nicole Gentile b. Additional Review and Request for Information: Staff was asked to request additional information and/or documentation for the following transfers: No. 27990 James W. Klimas, Sf. and James W. Klimas, Jr. No. 27993 Narwahl Development, LLC No. 28033 Keith P. Brown No. 28041 Suzanne M. Klinck c. Form B Not Provided - No. 28052 Richard Parvey and C. Bradford Jackson, Trustee Dolphin Court Homeowners Trust: Staffwas asked to request a completed Form B from the purchasers. _ Land Bank Commission June 12,2007 Page 3 2. "M" Exemption Update: a. Applicability of Exemption - Tracey Goncalves: The Commission reviewed a written request from Ms. Tracey Goncalves dated June 10, 2007, describing the circumstances of her prior off-island home ownership, personal hardships and a request to claim the "M" exemption on her proposed purchase of a covenant home. The Commission asked staff to express its regret to Ms. Goncalves and to inform her that the Land Bank Act prevents the Commission from approving her request based on her prior ownership of a real property interest. b. Release of Lien Adjustment Pending - No. 24208 Brian S. Harris and Elizabeth C. Harris: The Commission executed a Release of Lien to be provided to the purchasers subject to receipt of the outstanding fee, penalty and accrued interest. c. Two-Year Domicile Non-Compliance Extension Request - No. 25622 Edward A. O'Brien, III and Elizabeth Y. Hunt: The Commission approved a request from the purchasers to extend the domicile requirement for one year ending June 12, 2008, based on pending litigation which has prevented them from building a residence at their property. D. FINANCIAL BUSINESS: 1. Monthly Transfer Statistics: The May 2007 transfer statistics were presented. 2. Warrant Authorization - Cash Disbursements: Upon a motion made and duly seconded, it was VOTED to approve and execute the June 12,2007, warrant document in the amount of$153,976.35 to be provided to the county treasurer. E. REGULAR BUSINESS: 1. Public Notice Review: The Director reviewed public notices received since the last review. No action was taken. F. FINANCIAL BUSINESS (continued): I. Bond Issuance Update: The Director provided an update on the status of the proposed bond issuance including an anticipated timeline and certification ofthe Land Bank's tax exempt status by bond counsel. G. REGULAR BUSINESS: 1. Community Preservation Committee - Member Appointment: Upon a motion made and duly seconded, it was VOTED to appoint Polly Miller as the Land Bank representative to the Community Preservation Committee for one year and asked that she periodically update the Commission on C.P.c. matters. Land Bank Commission June 12,2007 Page 4 H. PROPERTY MANAGEMENT: 1. MadequechamlNew South Road Property - Use Request: Mr. Perry provided an update on endangered plant surveys related to the proposed dirt bike tracks relocation and the Director gave a review of the issues surrounding the current ownership of the property. The Commission determined to allow the continued use of the property with no expansion by the AT.V. and dirt bike riders until ownership of the property can be resolved and a suitable relocation site can be determined and permitted. 2. Goodwillie Property - Washing Pond Road Extension: The Commission considered a request from property management staff to fill and grade the dirt road leading to the Land Bank's Goodwillie property off Washing Pond Road. The Commission approved the request with a budget not to exceed $10,000. 3. 10 East Tristram Avenue - Noise Variance Request: The Commission considered a request from Donna M. Spaulding, General Manager of West cliff Family Limited Partnership, seeking approval of their request to extend the Town's noise bylaw from 10:00 p.m. to 12:00 p.m. on July 14,2007, for a wedding reception on property abutting the Land Bank's East Tristram Avenue property. Upon a motion made and duly seconded, it was VOTED to approve the request as presented. 4. Mt. Vernon Farm Property - Use Request: The Commission considered a request from Randy Hudson to park 20 to 40 cars on the Land Bank's Mt. Vernon property during a fundraising event at Cisco Brewers for Big Brothers Big Sisters on June 28, 2007, from 6:30 p.m. to 9:00 p.m. Upon a motion made and duly seconded, it was VOTED to approve the request as presented based on the not- for-profit nature of the event. Commissioner Bartlett abstained. 5. Nantucket Therapeutic Equestrian Center: Catherine Conte, Bill Cassidy and Attorney Bill Hunter were present to provide an update on their efforts to obtain an easement over private property which would provide an access to the proposed location of an equestrian center on the Land Bank's Zlotin property. The Commission asked Ms. Conte to work with the Director to evaluate Land Bank properties for an alternate location. 6. Somerset/West Miacomet Road - Bikepath/Sidewalk Project Update: The Director reported on recent discussions with Kim Glowacki of Glowacki Paving regarding sidewalk completion and correcting water pooling problems at the corner of West Miacomet Road and Somerset Road. 7. Ladies Beach Property - Use Request: The Commission considered a request from Susan Warner of Nantucket Clambake to hold a wedding reception for 30 guests with table seating at Ladies Beach on Monday, July 16,2007 at 6 p.m. Upon a motion made and duly seconded, it was VOTED to approve the request as presented. ~ ~ Land Bank Commission June 12, 2007 Page 5 I. PERSONNEL MANAGEMENT: 1. Annual Review/Compensation Discussion: Staff voluntarily left the meeting at this time. The Chairman presented a spreadsheet and information prepared by the Director summarizing current and projected compensation for Land Bank salaried and hourly employees. Discussion occurred. The Commission determined to continue its discussion at a later date. J. EXECUTIVE SESSION: Upon a motion made and duly seconded, it was VOTED to go into Executive Session. Each member was polled individually. All members voted yes. The Chairman noted that the Commission would reconvene into regular session and that the purpose of going into executive session was to discuss matters related to land acquisition. RETURN TO OPEN SESSION ADJOURNMENT: Upon a motion made and duly seconded, it was VOTED to adjourn at 7:30 P.M. O! t1.(6;^,~J Allen B. Reinhard, Secretary Attested to: Accepted, Approved, and Released by the VOTE of the Commission this 26th day of June, 2007. John J. Sta