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HomeMy WebLinkAbout2002-12-17 EI Community II. Preservation II Committee RECEIVID TOWN CLERK'S OFFICE NANTUCKET. MA 02564 16Br~ St Nantucket, MA 02554 AUG 0 4 Z003 CO~ PUSE&VNnON COMMJ.Tl'ICE ~ - TUESDAY. DECEMBER 17, 2002 . A meeting of the Community Preservation Committee, CPC, was held on Tuesday, December 17,2002 at 3:30 pm at the Nantucket Land Bank 22 Broad Street, Nantucket, MA. Present were: Bany Rector, Chair, Pat Butler, Vice Chair, Ginger Andrews, Ken Beaugrand, Rich Brannigan, pony Miller, Neville Richen, Frank Spriggs, and Alice McWade, Administrative Assistant. A quorum was established and the meeting was called to order at 3 :35 PM. The agenda was approved. PUBLIC COMMENT No comments were raised at this time. Request for Funds Nantucket Housing Office pony Miller, Project Manager for the Nantucket Housing Office, NHO, presented an invoice from the Nantucket Housing Office to the CPC together with "the Project Status Report requesting disbursement of $91,925 from the $122,800 approved for allocation from FY03 CPA funds. Substantiating invoices for a portion of the amount requested were also presented. No one from the Nantucket Housing Office was present to discuss this request. pony explained that the amount of the request is more than the total amount of the substantiating invoices. The additional funds requested are intended to cover operating expenses of the NHO to March 2003. . The FY03 CPC application for the NHO, as approved at ATM02, included a budget. To date no revised budget has been received. In a letter, dated November 18, 2002, from Robert Nausbaum, Executive Director of the NHO to Barry Rector, Chair of Ute CPC reference is made to the CPC's request for a revised budget as well as the CPC's request for a list of goals and objectives for the NHO - Year One, erroneously stated as being received by the CPC. It was noted that the Nantucket Housing Oft'ice, (NHO), commenced operations three months after the fiscal year began, Oct. 1, 2002, vs. July 1, 2002, and that the budget presented, with the approved application, was for 12 mos. 7/1/02 - 6/30/02. It was stated that if the NHO did not require all the monies requested the excess will be returned to the CPCfor future allocation. Upon a motion made by Mr. Brannigan, seconded by Mr. Spriggs, it was unanimously VOTED, (8-0)," To authorize the Chair to sign the Project Status Report authorizing disbursement of funds for the current invoiced bills. The NHO is to submit a revised budget to the CPC as well as submit a revised invoice, with appropriate substantiating invoices~ for the additional funds requested." 1 Nantucket Historical Association, NHA In the absence of Norman Cbaleki, Project Manager for NHA, Alice McWade stated that a request for payment had been received from the NHA. Ms. McWaae stated that, to her knowledge, this is ihe third request the NHA has made to the CPC for disbursement of a portion of the funds recommended by the CPC for allocation in FY03. Previous invoices submitted for payment reflected dates prior to the ATM endorsement of the CPC's recommendations as well as retlectingcharges incurred incOljuncti<>:n with the Nantucket Whaling Museum. These invoices do not reflect such discrepancies. Inquiry was made regarding whether the appropriate Historic Preservation Deed restriction has been received. To date no verification has been received by the CPC Office regarding any restrictions. No representatives from the NHA were present. Norman Chaleki, Project Manager, was also absent After a brief discussion, upon a motion made by Mr. Richen, seconded by Ms. Butler, it was unanimously VOTED (8-0) "To table this request until the next CPC meeting scheduled for January 21,2003." OLD BUSINESS Status of CPC Warrant Article A copy of the CPC Warrant Article, filed with the Town Oerk on November 29, 2002, was circulated. Because the Article was presented as a Citizen's Article, Barry Rector, being the first individual to sign the article, is listed as the initiator. Barry stated that he intends to consult the Town Clerk to see if the article can reflect its presentation by the Community Preservation Committee, CPC. NEW BUSINESS Letters to FY04 Applicants The letters informing the applicants being recommended by the CPC for funding in FY04 have been drafted and will be mailed to the entities this week. The letters informing applicants t~t the CPC is not recommending FY04 funding are more intricate and are not yet complete. Assignment of CPC Members to FY04 Projects A brief discussion ensued regarding assigning Project Managers to oversee the applications recommended for the funding in FY04. It was agreed that this matter would be tabled for one month. Warrant Article submitted by Community Housing Bank The Community Housing Bank submitted an article for the Town Warrant. The first four individuals to sign the petition were Leedara Zola, Robert Nussbaum, Christine B. Silverstein and Renee Ceely. Concern that the CPC is mentioned in the proposed article was expressed. Concern was also expressed that the specific reference to the CPC as a consultant could be interpreted support for the article. The Committee was not consulted as a group regarding their inclusion in the article. ADJOURNMENT Upon a motion duly made by Mr. Spriggs, seconded by Mr. Beaugrand, it was VOTED to adjourn. The next meeting is scheduled for Tuesday, January 21, 2003 at 3:30 pm at the Land Bank. The meeting adjourned at 5:00 pm. Respectfully submitted _by, /0.(rnw~k Xli'~MCWade, Administrative Assistant 2 aI II II Community Preservation Committee 16 Broad St Nantucket, MA 02554 COMMUNfIY PRESERVATION COMMITTEE MINUTES - TUESDAY- DECEMBER 17, 2002 A meeting of the Community Preservation Committee, CPC, was held on Tuesday, December 17,2002 at 3:30 pm at the Nantucket Land Bank 22 Broad Street, Nantucket, MA. Present were: Barry Rector, Chair, Pat Butler, Vice Chair, Ginger Andrews, Ken Beaugrand, Rich Brannigan, Polly Miller, Neville Richen, Frank Spriggs, and Alice McWade, Administrative Assistant. A quorum was established and the meeting was called to order at 3 :35 PM. The agenda was approved. PUBLIC COMMENT No comments were raised at this time. Request for Funds Nantucket Housing Office Polly Miller, Project Manager for the Nantucket Housing Office, NHO, presented an invoice from the Nantucket Housing Office to the CPC together with the Project Status Report requesting disbursement of $91,925 from the $122,800 approved for allocation from FY03 CPA funds. Substantiating invoices for a portion of the amount requested were also presented. No one from the Nantucket Housing Office was present to discuss this request. Polly explained that the amount of the request is more than the total amount of the substantiating invoices. The additional funds requested are intended to cover operating expenses of the NHO to March 2003. The FY03 CPC application for the NHO, as approved at ATM02, included a budget. To date no revised budget has been received. In a letter, d~ed November 18, 2002, from Robert Nausbaum, Executive Director of the NHO to Barry Rector, Chair of the CPC reference is made to the CPC's request for a revised budget as well as the CPC's request for a list of goals and objectives for the NHO - Year One, erroneously stated as being received by the CPC. . It was noted that the Nantucket Housing Office, (NHO), commenced operations three months after the fiscal year began, Oct. 1, 2002, vs. July 1, 2002, and that the budget presented, with the approved application, was for 12 mos. 7/1102 - 6/30/02. It was stated that if the NHO did not require all the monies requested the excess will be returned to the CPC for future allocation. Upon a motion made by Mr. Brannigan, seconded by Mr. Spriggs, it was unanimously VOTED, (8-0)," To authorize the Chair to sign the Project Status Report authorizing disbursement of funds for the current invoiced bills. The NHO is to submit a revised budget to the CPC as well as submit a revised invoice, with appropriate substantiating invoices, for the additional funds requested." 1 C:JV\. ( c.. (J c.. \2.-\,,/Cf2 NilDtucket Historical Association, NHA In the absence ofNonnan Chaleki, Project Manager for NHA, Alice McWade stated that a request for payment had been received from the NHA Ms. McWade stated that, to her knowledge, this is the third request the NHA has made to the CPC for disbursement of a portion of the funds recommended by the CPC for allocation in FY03. Previous invoices submitted for payment reflected dates prior to the ATM endorsement of the CPC's recommendations as well as reflecting charges incurred in conjunction with the Nantucket Whaling Museum. These invoices do not reflect such discrepancies. Inquiry was made regarding whether the appropriate Historic Preservation Deed restriction has been received. To date no verification bas been received by the CPC Office regarding any restrictions. No representatives from the NHA were present. Nonnan Chaleki, Project Manager,.was also absent. After a brief discussion, upon a motion made by Mr. Richen, seconded by Ms. Butler, it was unanimously VOTED (8-0) "To table this request until the next CPC meeting scheduled for January 21,2003." OLD BUSINESS Status of CPC Warrant Article A copy of the CPC Warrant Article, filed with the Town Clerk on November 29, 2002, was circulated. Because the Article was presented as a Citizen's Article, Barry Rector, being the first individual to sign the article, is listed as the initiator. Bany stated that he intends to consult the Town Clerk to see if the article can reflect its presentation by the Community Preservation Committee, CPC. NEW BUSINESS Letten to FY04 Applicants The letters informing the applicants being recommended by the CPC for funding in FY04 have been drafted and will be mailed to the entities this week. The letters informing applicants that the CPC is not recommending FY04 funding are more intricate and are not yet complete. Assignment of CPC Members to FY04 Projects A brief discussion ensued regarding assigning Project Managers to oversee the applications recommended for the funding in FY04. It was agreed that this matter would be tabled for one month. Warrant Article submitted by Community Housing Bank The Community Housing Bank submitted an article for the Town Warrant. The first four individwlls to sign the petition were Leedara Zola, Robert Nussbaum, Christine B. Silverstein and Renee Ceely. Concern that the CPC is mentioned in the proposed article was expressed. Concern was also expressed that the specific reference to the CPC as a consultant could be interpreted support for the article. The Committee was not consulted as a group regarding their inclusion in the article. ADJOURNMENT Upon a motion duly made by Mr. Spriggs, seconded by Mr. Beaugrand, it was VOTED to adjourn. The next meeting is scheduled for Tuesday, January 21, 2003 at 3:30 pm at the Land Bank. The meeting adjourned at 5:00 pm. ~PectfuUY submitted by, , If\\' t0o.~ "ceMcWade, Administrative Assistant 2