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'06 NOV 17 All:2 3
16 Broad Street
Nantucket, MA 02554
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DRAFT AGENDA
Wednesday October 25, 2006, 2:00 PM
2 Fairgrounds Road Conference Room
Nantucket, Massachusetts
CALL TO ORDER
Approval of Agenda: Motion to approve agenda, duly seconded. Vote all in favor to approve agenda as written.
10/17/06
1. FISCAL YEAR 2008 APPLICANT PRESENTATIONS AND DISCUSSION
II.
2:00 PM - SHERBURNE COMMONS
Sitting: Mr. Beaugrand, Mr. Whitcomb, Ms.Miller, Mr. Brannigan, Mr. Voigt.
Representing: Joe McLaughlin: gives overview of proposal- Employee Housing. Packet Handed out
with proposal materials (map) "Dementia care" overview.
Questions/Comments:
Mr. Whitcomb: Money is to go toward Employee Housing. Already built? Mr. McLaughlin: asking
for funding for last unit of staff housing, 3 units already have been started. Is asking bank for interim
funding. Ms. Miller: Will people who will be living there fall under 'affordable housing'?
Mr.McLaughlin: yes, they would need to go through same process as 'affordable housing'
applicants. Mr. Beaugrand: what would happen if employees did not fall under affordable housing?
The executive director and director and higher employees would not fall under affordable housing
qualifications. Mr. Brannigan: sold out? Mr. McLaughlin: entire building of apartments sold out. 8
units in the cottage still left, 80 % of SC is sold out. Explains how other family members can live
there too by buying an apartment or cottage. Reverse mortgages. Mr. Voigt: have had multiple years
of funding: how does this relate to future funding requests? Mr. McLaughlin: if they start planning
for a phase 2, if need is there. But most likely, this is the end ofthe project. Everything else is done
and would not need to ask CPC for more funding. Mr. McLaughlin: Fa<;ade of 106 Main Street
discussion: planned to put that in the memory garden. Would maybe ask for a fund to restore that.
Mr. Voigt: replies with HDC discussion: would like to see it preserved somehow. Ms. Miller: had
mentioned using the 106 main street fa<;ade as an entrance into the garden? Mr. McLaughlin:
architects looked at it and that would not be feasible. Mr. Brannigan: this request is specifically for
staff housing. Not for main residence, etc. The first two employees are at market rates (director etc),
we want to make sure that the staff that gets to go into this housing will fall under the affordable
housing guidelines. Mr. Beaugrand steps into to talk about the restrictions that would need to be
placed on this housing if CPC approved funding. Mr. McLaughlin understands and agrees to that.
Mr. Whitcomb: indication that anyone outside of Sherburne commons employees could apply for
this housing? Mr. McLaughlin: not sure how to answer that question. Mr. Whitcomb: need to make
sure with the Sherburne commons board that these housing will all be Affordable, and only
Sherburne commons employees. Mr. Beaugrand: Committee would have to feel comfortable with
that before approval of funds. Please get back to Mr. Beaugrand with that answer by Monday, to
start deliberations on Tuesday.
2:30 PM - TOWN CLERK - CEMETERIES
Sitting: Mr. Beaugrand, Mr. Whitcomb, Ms. Miller, Mr.Brannigan, Mr. Voigt.
Representing: Georgian Charnes. NHA representative on Cemetery Commission work group. Gives
overview of Inscription project, and what this money for proposal will be used for. A preservation of
all cemeteries. Catherine Flannagan Stover.
Questions/Concerns:
Mr. Voigt: New Town and Old North cemeteries? Ms. Chames: these were the ones chosen due to
the state the cemeteries were in. Mill Hill is also in need of work. Mr. Voigt: will the consultant
perform the work or simply tell you what condition! how to perform? Would like to see a local if
possible. Ms. Chames: the consultant will be there to teach how to clean, how to restore, a
conservation survey, and emergency repairs. The consultant will also help the stones that have been
restored improperly. Will be doing workshops on cleaning and therefore locals could be involved.
Mr. Brannigan: commission just formed in August, first meeting 5 days before proposal was due. If
the town acts to fund the commission, is there a budget? Ms. Stover: no budget for this commission.
Mr. Brannigan: why did the DPW fund a person to do this work? Ms. Stover explains the history of
this commission and who would take care of this problem of the cemeteries? Mr. Brannigan: budget:
45,000 for on sight conservator, will this include the restoration work? Ms. Chames: this will include
the repair of some stones that are in emergency situations. Mr. Brannigan: is it appropriate for CPC
to fund for 'travel' and 'food'? Reps: could have put that in another category. Extraordinary for this
to cost under $100,000. Mr. Beaugrand and Mr. Voigt: the main component of this proposal is the
assessment, when come back to ask CPC for money, they might need training, assessment etc. May
need more money for grave sites that need special attention. Town cemeteries only. This is the
beginning of what will be a larger project. Mr. Whitcomb: Page 9: assume that these professionals
will be training volunteers. Should try to get as much people enthusiastic about this project so that
we can get some do-it-yourself work. Reps: yes, the cemetery commission will be trained. Mr.
Voigt: volunteer commission, no funding, doing this to make an improvement to the town. Still
trying to envision how this will be done. This is a worthwhile project, but do you think there is any
chance of matching funds, a minimum amount? Ms. Stover: the proposed amount is a minimum
amount, have not looked into matching funds, but believe it is a possibility. Discussion of restoration
of Town records, and how that came about with funding: once people start to realize what a valuable
service this is, (respect to the people in these cemeteries and their families), it will continue to be
funded. Ms. Miller: how did they get this estimate? Ms. Stover: the woman who gave estimate has
worked with Maria Mitchell for awhile and is familiar with the island and cemeteries. The travel and
food will be for many people. Mr. Brannigan: is it all or nothing? Ms. Stover: only know what the
cost will be for the survey, and don't know where to cut the proposal. If only got 50,000, would find
a way to use it and could fundraise, etc. for the rest.
10/17/06
3:00 PM - NANTUCKET LAND COUNCIL
Sitting: Mr. Beaugrand, Mr. Whitcomb, Ms. Miller, Mr. Brannigan, Mr. Voigt.
Representative: Cormack Colier, Executive Director of Nantucket Land Council. Linda Loring
Foundation, placing conservation restrictions on her land. Did exercise option to extend. Will
exercise the options, and will continue to fundraise for the 14 Million and are confident will get the
money to purchase the conservation restrictions. Donators doubling their gifts will allow them to get
to their goal. Have 13 million now.
Questions/ Concerns:
Mr. Whitcomb: How much is on hand- how much is pledged? Mr. Colier: will need to borrow about
3 million, but after contacting people, hopes that will go down to 1.75. previously, CPC paid
425,000 to pay back borrowed money. Would be more than happy to receive any number from
CPC. Mr. Voigt: matching funds before have allowed other donators to donate or donate more.
Whatever number CPC could fund, could there be matching funds? Mr. Colier: were able to generate
matching funds and was very successful to leverage more funds. Is proposed as a matching grant,
but would have to be contingent on approval of town meeting, and timing is a problem. But if want
to only condition this as a matching grant, that would be okay. Mr. Beaugrand: would need that
information by November 16th, so would know by then. Mr. Whitcomb: This protection will boost
the eel point owners property values, and so it is great to have started that campaign out there. Mr.
Brannigan: January will purchase the options: summarizes the status ofthis proposal and future
plans. 12-13 million is what they have now without the latest push. The 2-3 million that may need to
be borrowed will be to cover the pledges. Mr. Whitcomb: future plans for this property? Will Land
Council need to come back to CPC? Mr. Colier: only interested in purchasing the restrictions. Nature
Foundation should not have to come to CPC for funds. Mr. B: where will resources come for the
future infrastructure? Mr.Colier: the Nature Foundation and that money is being generated by this
purchase. CPC will not have an obligation to fund the rest of that project.
3:30 PM - NANTUCKET HOUSING OFFICE
Sitting: Mr.Beaugrand, Mr. Whitcomb, Ms. Miller, Mr. Brannigan, Mr. Voigt.
Representing: Emily Avery: chairman of board of housing office. Leedara Zola: executive director
at housing office; reads letter from State Coalition.
Housing Office: Overview of Office, 23 rentals in program. Town can designate land for 'affordable
housing' land. Housing Recycling plan: Can take homes and move them etc. property management,
rent. "fill the gap" concept explained. Critical to have local management of the office. Ownership
Program: middle income: parallel Market idea. Emily Avery talks about transactions as income.
Existing Home owners: received 750,000 grant as state money and did housing rehab for 27 houses
on islanders who could not afford roofing work, septic systems, foundation work etc. Planning and
advocacy program. Creation of Housing Bank and pushing to have it pass through legislation in
2007. Home-buyer education class has been successful. Budget: is the same. Request is lower from
last year's request. 33% self funded. Looking at private donations, rental donations, at potential
lotteries. CDBG grant (discussed previously), cannot rely on grants as full source of income. Last
year, gave back to CPC because did not need all of their gift.
10/17/06
Questions/Comments:
Mr. Whitcomb: Housing office proposal: CPC funding most of administration ofNHO. Is this a goal
to make self funded in the next years? Ms. Zola: yes, and plan on continuing to fundraise through
private donations. Mr. Voigt: glad to hear about financial independence. Do you foresee complete
financial independence in the near future? Ms. Zola: will not be in financial trouble in the long term
due to the need of housing, mortgage being paid etc... but short term, will need to be funded more.
Have reduced requests every year and that is still a goal. Ms. Avery: CPC money would be to create
better and more programs, but could sustain NHO without CPC money. Housing office as non-profit
was founded in 1994, and worked. Mr. Brannigan: funded NHO a million dollars and funded
Housing recycling 90,000. so total funding through CPC over 2 million over the past 5 years. Don't
know how that means you could stand without CPC funding. What is going on internally? Ms.
Avery: 7 members of board, the board is an experienced board, not in transition. The two who have
stepped down (bob, Leedara), will be greatly lost, but can go on with new directors and members.
Have 8 candidates for Executive Director. Mr. Brannigan: does the ED have an assistant? Ms.
Avery: Tara is the part time person. Associate Director is empty right now. Mr. Whitcomb; can we
anticipate that pay roll line items may go up? Ms. Avery: 75,000 may go up to $90,000, associate
director won't go up ($55,000). Most ofthe candidates can have immediate housing ifhired. Ms.
Miller: Bob and Leedara were never paid for the work that has been done by them. Need for
property manager of office. Size of board, diversity of board. Ms. Avery: need for more human
resources due to the desire to create more programs. One or two people can't take on all that work.
Mr. Whitcomb; what if CPC could not fund? Ms. Avery: would not go out of business, would ask to
fund the office as have been in the past. Housing recycling funding not a priority.
Miller's Lane Proposal:
Ms. Avery gives background of proposal and how it came about to be used for housing. If not doing
affordable housing on that land, it would revert back to town. Zoning change and proposal passed at
Town meeting. Zoning change allowed and office and two apartments. Asked for $350,000 for
Housing Office and apartments. Habitat for Humanity could also use this space and therefore could
share resources. This building would become financially self sustained with CPC help because rent
of where they are located now would be gone, and rent from apartments could pay the mortgage. Mr.
Whitcomb: confused by the proposal, Ms. Avery clarifies. Mr. Voigt: glad to hear consolidation.
Ranking of each specific proposal? Ms. Avery: NHO office support is priority one. House recycling
is priority two, (will create 2 units). Miller's lane development is priority #3, is not necessary to be
funded in full in order to survive. Is an opportunity to the community. Could perhaps fund one of the
two apartments of that proposal, and future funding the second apartment. Mr. Voigt asks about
Housing Assistance Corporation- could they help? Ms. Avery: yes, have extended the offer to work
with NHO. Have not had a response back. Mr. Brannigan: Budget questions and clarifies that ifCPC
funds the Miller's Lane project, the only line item that would be eliminated is rent. Ms. Avery
confirms. Mr. B: Miller's Lane: Passed on Monday Night, what are the next steps? Ms. Avery: board
of selectmen would make the decision as to what would happen on that land and NHO could
respond. NHO is the driving force behind housing being available on Nantucket. Housing office
would be a bidder to the housing authority. Could provide more information as needed.
10/17/06
4:30 PM - TOWN OF NANTUCKET - STAFF HOUSING
Sitting: Mr. Beaugrand, Mr. Whitcomb, Ms. Miller
Representing: Leedara Zola; NHO ED. Libby Gibson: Town Administrator. Maryanne Worth:
Human Resources representative. Doug Unrue: private citizen who has helped. Libby Gibson: gives
background of property, and proposal. Board of Selectmen endorsed uses of the property. Asked
CPC to fund for consultant and developer to get this project moving. Maryanne Worth: town RFP is
extremely difficult and that's why need help and need to hire someone. Doug: this is a solution to
some of the housing problems that we face.
Questions/Concerns:
Mr. Brannigan: Loodking to fund a consultant to form RFP to go to the developer to tell us how best
to use the property for housing. Ms. Gibson: confirms, and elaborates. Mr. Brannigan: why can't
town fund this project, since town owns it? Ms. Gibson: Not quite sure how the development will be
funded- maybe the developer etc. It could be a budgetary item in the town, but CPC is an excellent
alternative to that. Leedara: housing will be restricted to low-moderate housing. Mr. Whitcomb:
75,000 is to come up with a plan for the housing portion only. Ms. Gibson: confirms, but the other
aspects will obviously have to be coordinated with the housing. Mr. Whitcomb: Phase one Needs: is
this assessment only pertinent to 2 Fairgrounds, or island wide? Leedara: this will be data collection
to confirm that what would be built is what is needed. (Mr. Brannigan leaves at 4:50 pm) Mr. Voigt:
it is very important to this professionally at the beginning. Believes this could be budgeted through
some line items of Town funding. Beginning of a much larger project and makes sense to fund the
preliminary steps through CPC. What about partial funding for this step? Leedara: once asked before
for a larger amount and CPC said 'great idea, but not the right time' - this number has already been
cut by 50%. Mr. Beaugrand: all or nothing request? Ms. Gibson: the consultant will cost at least
75,000, and even that might require town funds. Doug: have already tried to cut this down from the
original request. If you think about the scope of work, this price is reasonable. Ms. Worth: this
number has been researched. Mr. Voigt: timing issues? Doug: necessary to be funded now, because
the longer we wait, the more it will cost the community. All other representatives agree with that
comment. Mr. Whitcomb: restricted to town employees? Ms. Gibson: that is why we need to do a
needs assessment, have not decided that for sure.
III. DELIBERATION SCHEDULE DISCUSSION:
IV. OTHER BUSINESS: Mr. Beaugrand: Brian Chadwick feels that vacancy should be addressed by
chair. Cannot vote on this due to lack of quorum but will discuss: Mr. Whitcomb: should elect a
chairman and appoint a vice chairman. Mr. Voigt respectfully disagrees, we should carry Mr.
Beaugrand as chairman since we have established him as one. Put this vote/discussion on the next
agenda (11/14/06). Mr. Beaugrand will ask Dawn to communicate with committee members to find
out who can be here on the 10/31/06 (next meeting). Discussion of how to deal with 'eliminations'.
Mr. Beaugrand will group all proposals into three categories.
V. ADJOURNMENT: Meeting adjourns 5:15 pm
10/17/06