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HomeMy WebLinkAbout2006-10-17 COMMUNITY PRESERV ATION COMMITTEE 16 Broad St. .06 NOV 17 1~11 i?~tucket, MA 02554 Final Draft for Consideration Oct. 20, 2006 ,. -rOVv DRAFT MINUTES Tuesday, October, 17,20063:15 PM 2 Fairgrounds Road Conference Room Nantucket, Massachusetts CALL TO ORDER: 3 :20 PM PRESENT: Rector, Beaugrand, Whitcomb, Voigt, Brannigan, Miller Approval of Agenda: Upon a motion made and duly seconded, it was VOTED to approve the agenda as written. The vote was all in favor. Approval of Minutes: Not called 1. PUBLIC COMMENT Not called II. NEW BUSINESS a. Human Services Center (hereinafter HSC) Chairman Rector reviewed the history ofHSC's request for funding for architectural drawings and reminded the Board of its denial on a split vote of said request on August, 15,2006. Rector sent a letter to HSC on Aug. 23, 2006 asking Peter Swenson to come before the CPC on September, 18, 2006; however, it was tabled at that meeting until today, October 17,2006. Appearing before the board today were Peter Swenson, Interim President of HSC, and Maryann Worth, Secretary of the project. Barry reminded the Board that Maryann Worth is his significant other. Mr. Swenson spoke to divisions of opinion on the HSC board; however, he reiterated the board is moving forward now, having been enlarged, reorganized and restructured with twelve directors who are focused and anxious to move ahead and out of the grass roots beginnings. New members bring with them expertise in large projects and experience in managing large capital campaigns and a better developed realistic grasp of how to get the project accomplished. . Mr. Swenson's meeting with ICON resulted in ICON withdrawing the most recent request in question and agreed they have not met all the goals of the first phase. They will complete a project plan that revisits agencies sharing space, utilizing space in general, and reduction of the size of buildings. ICON now seems to be more focused on building with Nantucket is mind and understanding the need for including affordable housing for employees of HSC. As ICON takes care of its responsibilities, the BOD of HSC will meet with agencies which have expressed interest in the project, culling out those who have the paperwork required and meet the qualifications of the HSC and decide which organizations will compliment each other the best and share space efficiently. HSC has just gone through a professional financial review and reiterated that the bill for $15,000.00 has been withdrawn in response to Mr. Voigt revisiting that issue. Mr. Brannigan requested a letter from ICON backing up this withdrawal. After the withdrawal, HSC has $177,000.00 remaining out of the original FY06 grant of $180,000.00. Mr. Voigt suggested HSC insist that Phase 1 at least gamer HDS approval and include the brochure. HSC's contract includes a design plan and a brochure even ifHSC chooses not to continue with ICON. HSC plans to break ground in the spring of 2007. HSC plans to sign a lease with the town in December, 2006 at which point a timeline of two years will kick in, although the building will be done in phases. Mr. Swenson will get a letter from ICON and send it to Mr. Brannigan (project manager) for documentation. Chairman Rector asked for a consensus of the CPC as to the comfort level with their former concerns and the Board responded favorably to the report from the HSC. III. OLD BUSINESS: None IV. FUND REQUISITIONS a. Housing Office Ms. Miller made a motion to approve request for funds from the Housing office in the amount of$9,798.85. She noted this request did not include hours for a new part time staff person from Sustainable Development @ $28.00 hourly as the hours earned were not available when this report was done. Mr. Beaugrand reported the ZBA recently granted approval for the municipal garage renovation on Orange Street. He reported the HO has received many sound applications for the Director's position. The motion to approve was duly seconded and the VOTE passed with Mr. Beaugrand abstaining and Mr. Rector opposing. b. Egan Maritime Foundation Mr. Voigt made a motion to approve a request for funds from FY05 monies from the Egan Maritime Foundation for $2,010.00. Mr. Brannigan made a friendly amendment to the motion to release the funds upon clarification of the financial amounts and the fiscal year to which this request applies. The motion was duly seconded and the VOTE was unanimous. c. Town of Nantucket Park and Recreation Department Mr. Rector stood in for Mr. Richen, reading a request for funds from P &R relating to the Winter Park project: invoices of$1,453.64 and $525.00 related to building the playground. Mr. Beaugrand made a motion to approve, Mr. Voigt seconded and the VOTE was unanimous. d. Nantucket Human Services Mr. Brannigan made a motion to accept the withdrawal of a request for funds on August 7,2006 for $15,200. Mr. Beaugrand seconded and the VOTE to accept was unanimous. e. Mitchell House 1) Mr. Rector read a request for funds in the amount of$585.00 from a FY05 grant. Mr. Brannigan made a motion to accept, Mr. Beaugrand seconded and the VOTE was unanimous. 2) Mr. Voigt made a motion to accept a second request from FY 2006 for $1,966.36, Mr. Beaugrand seconded and the VOTE was unammous. 3) Mr. Voigt made a motion to accept a third request from FY 2007 for $3,600.00, Mr. Beaugrand seconded, and the VOTE was unammous. V. PUBLIC COMMENT None , VI. OTHER BUSINESS a. Egan Maritime Foundation Jean Grimmer, Executive Director, read a copy of a letter to serve as a draft of a preservation restriction pertaining to the FY04 grant as asked for at an earlier meeting by the CPC. The original letter is still in the US mail system; thereby necessitating the need for the copy. In reply to Mr. Whitcomb's question of how to record such a document, Mrs. Grimmer explained this draft will now go to town counsel for review and guidance towards creating a final letter. Mr. Beaugrand suggested there be a schedule of the artifacts held by the restriction and Mr. Voigt explained that while it is not clear who will eventually hold the restriction; this will become clear as the process evolves. Mr. Voigt made a motion to accept the concept of the letter and to approve the Egan Foundation's wish to work with town counsel. Mr. Beaugrand seconded. The VOTE passed with Mr. Rector opposing. b. Mr. Voigt offered a suggestion he believes will make meetings more efficient by printing all the requests for funds directly on the agenda in more detail with amounts so CPC members can study this beforehand and vote the requests as a bundle or ask questions about individual requests rather than use the format we currently employ. These would be "consent agendas". Rich suggested we table this for discussion when more time is available and When more members are present and the committee agreed to table. c. Mr. Rector handed out a typed two-page letter resigning as Chairman of the CPC. Thereafter lengthy conversation ensued which this recording secretary pro-tem could not even attempt to record properly. It was recorded by Mr. Rector on our recording machine for those wishing to listen to details. ADJOURNMENT: There being no further business to come before the committee, upon a motion made by Mr. Beaugrand, Vice Chairman and duly seconded, it was VOTED to adjourn the meeting at approximately 5:00 PM. The vote was all in favor. Next Regular meeting to be held 3:15 PM on Tuesday, November 13,2006, at 2 Fairgrounds Road, Nantucket, Massachusetts. PLEASE NOTE THIS IS THE SECOND TUESDAY BECAUSE OF THANKSGIVING. THE NEXT MEETING IS SPECIAL TO HEAR APPLICANTS. PAY ATTENTION PLEASE TO YOUR E-MAIL. Respectfully Submitted by Polly Miller, Secretary Pro- Tem