HomeMy WebLinkAbout2003-12-02
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Community
Preservation
Committee
14 Easy Street
Nantucket, MA 02554
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COMMUNITY PRESERVATION COMMITTEE
MINUTES - Tuesday- December 2, 2003
A meeting of the Community Preservation Committee, CPC, was held on Tuesday, December 2,2003,
at 2:00 pm at the Land Bank Office at 22 Broad Street.
Present were: Pat Butler, Chair, Ken Beaugrand, Vice Chair, Frank Spriggs, Rich Brannigan, Polly
Miller, Neville Richen, Barry Rector, Linda Williams, Virginia Andrews and Stephanie Henke,
Administrative Assistant.
Pat Butler, Chair, established a quorum and called the meeting to order at 2:05 PM.
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OLD BUSINESS
Ken spoke with Bob Nussbaum and shared with the committee information regarding the NHO. In
regard to its association with the Interfaith Council, the NHO has been working to bring the two projects
together, especially the administrative part of the advocate position. The NHO spoke with Chris
Saccardi of the Community Preservation Coalition and discovered that funding of the advocate position
is not something that is covered within the CPC. CPC funds can be used to fund rental activities. One
issue is that the Interfaith Council deals with finding temporary shelter, while the NHO deals with
creating permanent housing.
Ken explained that in regard to the NHO balance sheet, the NHO had revenues of$118,000 and
expenses of$129,000, the red ink due in part to wanting to keep the rentals affordable. Before they
could put all of their balance sheets together, they needed to get permission from the IRS, because two
of the projects are running in different years. This permission was granted and will allow for one balance
sheet by the first quarter of the next calendar year.
Neville asked whether Ken had spoken to Bob about the CPC's idea of having the NHO and Interfaith
Council work together in the future. Ken said that they are working on this, but that they h'ad yet to come
up with a solution because the IC is working with temporary housing and the NHO is working with
permanent housing. The issue still remains about the funding for the advocate position.
Barry asked if any of this information was in writing and Ken replied that he was not sure, but that he
would ask Bob.
Clarification was made about what the 50% of funding awarded to them was for: rental assistance or
administration. Committee had decided to give the 50% with no strings attached. And the committee
would look at what they had done with that in one year.
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Pat mentioned that the IC will first need to get clarification from the Community Preservation Coalition
whether this is an appropriate use of funds. Pat will call Georgia and let her know she must now do this.
Polly wanted to know whether the interfaith council would be able to proceed if the CPC only awarded
50% of their requested funds.
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Boys and Girls Club. Pat has not received an answer to her phone call regarding whether their housing
will count towards 40B.
NEW BUSINESS
The committee re-commenced discussing the proposals that they had agreed would need substantial
dialogue.
Youth Hostel
Discussion involved the distinction between the hostelling aspect of this project as opposed to the
historic building itself. Barry mentioned that we would need to be very clear to them in our letter that
their work schedule is ahead of our approval at A TM schedule. Committee decided to fund it.
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Nantucket Atheneum
Barry expressed concern that they had not submitted a complete proposal (three letters of
recommendation were missing). Stephanie will follow up with them and request these letters. Neville
recommended that the CPC fund the total with the exception of the amount in the budget for the deed
restriction, which CPC funds cannot pay for.
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Nantucket Town Clerk Records Restoration
There was considerable discussion concerning whether preserving these records was appropriate use of
CPC funds. Barry mentioned that two towns have done this with CPA money. In his discussions with
Chris Saccardi at the Community Preservation Coalition, Chris stated that he was unclear about it and
that we need to get a determination about whether these records are of "historically significant value," as
that seems to be the test that the coalition is asking for. Our HDC does not participate in making
assessments of historic records. Mark Voigt said it is not in their purview. Barry went to the
Massachusetts Historic Commission, who turned him over to the Massachusetts Archives Unit, who said
that basically every document is considered an historic document. And that all town clerks have to
subscribe to the records conservation board, which lays out a schedule for them specifically identifying
which records are to be retained and for how long. It doesn't matter whether the document was created
yesterday or 200 years ago, it is still considered an historic document according to the Massachusetts
Archives Unit, and they are the ones making the determination on this. You never know when history is
going to occur. That is how they determine historical significance of records. Coalition was just saying
to be careful and have ducks in a row and be ready to defend our decision. Polly suggested that we leave
it in the mix at 50% and 'Ginger seconded that suggestion.
Prospect Hill Cemetery
Ginger stated that when anthropologists look at cultures, one of the ways they can tell when a culture is
in decline is that people stop tending the graves of their ancestors. There was general appreciation of this
sentiment. There was clarification that the cemetery was considered a cultural landscape and therefore
the project would be an appropriate use of CP A funds. Rich mentioned that the act referred to the
acquisition, restoration, rehabilitation of open landscapes. Pat will follow up with the maps that Barry
had asked for previously. Rich suggested we keep it in the funding mix to fund the road and the
irrigation.
Preliminary Funding Amount Discussion
The proposals needing discussion having concluded, the committee moved on to finalizing amounts for
all proposals.
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Frank noted that for next year's applicants we be sure to give due dates for all requested documents.
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Habitat for Humanity
Upon a motion made by Ken and seconded by Frank, it was unanimously voted to fund the Habitat for
Humanity at $50,000.
Interfaith Council
Upon a motion made by Neville and seconded by Polly, it was unanimously voted to fund the Interfaith
Council to $50,000.
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Behavioral Health Services
Upon a motion made by Barry and seconded by Polly, it was unanimously voted to fund the Behavior
Health Services Sober House $135,000.
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BOS Affordable Housing Infrastructure
Upon a motion made by Barry and seconded by Linda, the vote to fund the project in full failed, with
Frank abstaining.
Boys and Girls Club
Upon a motion made by Rich and seconded by Linda, it was voted (8-1, with Frank opposed) to fund
the Boys and Girls Club project to $100,000.
Human Services Center
Upon a motion made by Rich and seconded by Linda, it was unanimously voted to fund this project to
$150,000, with Linda abstaining.
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Nantucket Housing Office
Upon a motion made by Rich and seconded by Polly it was voted (7-2, with Barry and Neville opposed)
to fund this project to $253,000, with Ken abstaining.
Down Payment Gap Financing
Upon a motion made by Barry and seconded by Ginger, a vote to fully fund this project to $240,000
failed (2-6 with Polly and Barry in favor), with Ken abstaining.
Upon a motion made by Rich and seconded by Frank, it was voted to partially fund this project to
$120,000, with Kenabstaining.
House Relocation Program
Upon a motion made by Polly and seconded by Pat, a vote to fund the program to $260,000 failed for
lack of a majority.
Upon a motion made by Rich and seconded by Neville, a vote (4-5) to fund this program to $180,000
failed.
Upon a motion made by Pat and seconded by Barry, it was voted to hold this project until the end and
then discuss it again.
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Sherburne Commons
Upon a motion made by Rich and seconded by Frank, it was voted (7-1-1, with Linda abstaining and
Ginger opposing) to fund this project to $125,000.
Coffin School
Upon a motion made by Neville and seconded by Frank, a vote to fund this project for half the requested
amount failed.
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Upon a motion made by Linda and seconded by Neville, it was unanimously voted to fund this project
to $265,000, with Pat abstaihing.
Youth Hostel
Upon a motion made by Polly and seconded by Linda, it was unanimously voted to fund this project to
$100,000, with Pat abstaining.
Maria Mitchell Association
There was some discussion regarding the costs of MMA staff time for this project. The Maria Mitchell
Association had submitted the line item breakdown for these costs. Upon a motion made by Linda and
seconded by Neville, it was unanimously voted to fund this project to $67,000, with Pat abstaining
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Higginbotham House
There was some discussion regarding the costs of staff time in the line item budget for this project. They
have submitted a line item budget, which Barry had some concerns about. Barry also had concerns about
a letter of support signed by Pat Butler (of the Nantucket Preservation Trust), who also serves on the
CPC board. He thought this might make the board appear biased. In the future, Pat will have the NPT
board chair sign letters of support for projects seeking CPC funding. Upon a motion made by Neville
and seconded by Linda, it was voted (6-1-2, with Barry opposed and Pat and Frank abstaining) to fund
this program to $262,000.
Nantucket Atheneum
Upon a motion made by Rich and seconded by Ginger, it was unanimously voted (with Pat abstaining)
to approve this project to $117,000, which is the amount requested, less the cost of the deed restriction.
(ll ( Nantucket Historical Association 1800 House
After discussion about the interior work (electrical and plumbing) that would not be covered and the
exterior work that was required to restore the building, and upon a motion made by Rich and seconded
by Barry, a vote to fund the project to $474,200 failed.
Upon a motion made by Linda and seconded by Barry, it was unanimously voted to fund this project to
$337,000, with Pat abstaining.
Polly noted that the recipients of these funds be clear about what the money they are receiving can be
used for. Barry noted that we will need to note it in their letter.
Lightship Basket Museum
Upon a motion made by Polly and seconded Neville, it was voted unanimously to fund this project to
$55,650, with Pat abstaining.
Nantucket Preservation Allia.lce
Upon a motion Neville made by Rich and seconded by, it was unanimously voted to fund this project
from the administration budget to $5,000, with Pat abstaining.
Nantucket Town Clerk
Upon a motion made by Neville and seconded by Rich, it was unanimously voted to fund this project to
$237,000, with Pat abstaining.
2 Centre Street Restoration Project
A lengthy discussion ensued concerning news regarding Emily Avery and the board of directors of this
project and the direction the project was going to take. It was finally agreed that the committee did not
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have enough information about what the funds were going to pay for to vote to fund this project. It was
also noted that they had not yet used last year's funds, so perhaps another year would not hurt their
project. Upon a motion made by Rich and seconded by Frank, a vote to fund this project to $150,000
failed to carry.
Upon a motion by Frank and seconded by Neville, it was voted (6-1-1, with Rich opposed and Pat
abstaining) to $0 fund this project.
Parks and Recreation Coffin Park
Upon a motion made by Ginger and seconded by Pat, it was unanimously voted to fund this project to
$68,000, with Neville abstaining.
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Parks and Recreation Skateboard Park
Upon a motion made by Barry and seconded by Polly, it was unanimously voted to fund this project to
$170,000, with Neville abstaining.
Parks and Recreation Winter Park
Upon a motion made by Barry and seconded by Ginger, it was unanimously voted to fund this project to
$155,000, with Neville abstaining.
Parks and Recreation Youth Fields Food Shack
Upon a motion made by Linda and seconded by Polly, it was unanimously voted to $0 fund this project,
with Neville abstaining.
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Prospect Hill Cemetery
Upon a motion made by Frank and seconded by Barry, it was unanimously voted to fund this project to
$285,000, with Neville abstaining.
Spruce Street
Ginger had concerns about this project, including the possible impact on the wildlife in the area. Polly
mentioned that the Land Bank was in favor of this proposal. Linda brought up the issue of how
controversial this project was and was concerned about how it might be handled at ATM. Barry clarified
that the publi,c can only vote to decrease a line item or get rid of it altogether, but they cannot increase a
line item. And upon a motion made by Barry and seconded Rich, it was voted (6-1-1, with Ginger
opposed and Frank abstaining) to fully fund this project to $80,000.
NHO House Relocation
Upon a motion made by Linda and seconded by Barry it was voted (6-1-1, with Barry opposed and Ken
abstaining) to fund the House Relocation project at $260,000.
Administration Budget
Upon a motion made by Frank and seconded by Barry, a vote to approve $175,000 for the administrative
budget was subsequently amended.
Barry suggested that by keeping the administration budget at the same level as last year, it might look
good to the public.
Upon a motion made by Linda and seconded by Frank, it was unanimously voted to approve $93,211 as
the administrative budget for FY 2005.
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Upon a motion made by Barry and seconded by Polly, a vote to reduce the Higginbotham House failed
to carry (5-2-2, with Barry and Polly in favor, and Frank and Pat abstaining).
Upon an omnibus motion by Ken and seconded by Neville, it was unanimously voted to approve the
FY2005 appropriations to $3,534,861.00.
Ken thanked the committee for their hard work, and Neville thanked Stephanie for hers.
/ Having no further business, upon a motion made by Frank, seconded by Linda, it was unanimously
/ VOTED to adjourn the meeting at 5 :20 pm.
Respectfully submitted by,
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Stephanie Henke
Administrative Assistant
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