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HomeMy WebLinkAbout2003-12-02 ~ Community Preservation Committee 14 Easy Street Nantucket, MA 02554 -- ~- COMMUNITY PRESERVATION COMMITTEE MINUTES - Tuesday- December 2, 2003 A meeting of the Community Preservation Committee, CPC, was held on Tuesday, December 2,2003, at 2:00 pm at the Land Bank Office at 22 Broad Street. Present were: Pat Butler, Chair, Ken Beaugrand, Vice Chair, Frank Spriggs, Rich Brannigan, Polly Miller, Neville Richen, Barry Rector, Linda Williams, Virginia Andrews and Stephanie Henke, Administrative Assistant. Pat Butler, Chair, established a quorum and called the meeting to order at 2:05 PM. ( OLD BUSINESS Ken spoke with Bob Nussbaum and shared with the committee information regarding the NHO. In regard to its association with the Interfaith Council, the NHO has been working to bring the two projects together, especially the administrative part of the advocate position. The NHO spoke with Chris Saccardi of the Community Preservation Coalition and discovered that funding of the advocate position is not something that is covered within the CPC. CPC funds can be used to fund rental activities. One issue is that the Interfaith Council deals with finding temporary shelter, while the NHO deals with creating permanent housing. Ken explained that in regard to the NHO balance sheet, the NHO had revenues of$118,000 and expenses of$129,000, the red ink due in part to wanting to keep the rentals affordable. Before they could put all of their balance sheets together, they needed to get permission from the IRS, because two of the projects are running in different years. This permission was granted and will allow for one balance sheet by the first quarter of the next calendar year. Neville asked whether Ken had spoken to Bob about the CPC's idea of having the NHO and Interfaith Council work together in the future. Ken said that they are working on this, but that they h'ad yet to come up with a solution because the IC is working with temporary housing and the NHO is working with permanent housing. The issue still remains about the funding for the advocate position. Barry asked if any of this information was in writing and Ken replied that he was not sure, but that he would ask Bob. Clarification was made about what the 50% of funding awarded to them was for: rental assistance or administration. Committee had decided to give the 50% with no strings attached. And the committee would look at what they had done with that in one year. ( Pat mentioned that the IC will first need to get clarification from the Community Preservation Coalition whether this is an appropriate use of funds. Pat will call Georgia and let her know she must now do this. Polly wanted to know whether the interfaith council would be able to proceed if the CPC only awarded 50% of their requested funds. 1 Boys and Girls Club. Pat has not received an answer to her phone call regarding whether their housing will count towards 40B. NEW BUSINESS The committee re-commenced discussing the proposals that they had agreed would need substantial dialogue. Youth Hostel Discussion involved the distinction between the hostelling aspect of this project as opposed to the historic building itself. Barry mentioned that we would need to be very clear to them in our letter that their work schedule is ahead of our approval at A TM schedule. Committee decided to fund it. ;' Nantucket Atheneum Barry expressed concern that they had not submitted a complete proposal (three letters of recommendation were missing). Stephanie will follow up with them and request these letters. Neville recommended that the CPC fund the total with the exception of the amount in the budget for the deed restriction, which CPC funds cannot pay for. / (( Nantucket Town Clerk Records Restoration There was considerable discussion concerning whether preserving these records was appropriate use of CPC funds. Barry mentioned that two towns have done this with CPA money. In his discussions with Chris Saccardi at the Community Preservation Coalition, Chris stated that he was unclear about it and that we need to get a determination about whether these records are of "historically significant value," as that seems to be the test that the coalition is asking for. Our HDC does not participate in making assessments of historic records. Mark Voigt said it is not in their purview. Barry went to the Massachusetts Historic Commission, who turned him over to the Massachusetts Archives Unit, who said that basically every document is considered an historic document. And that all town clerks have to subscribe to the records conservation board, which lays out a schedule for them specifically identifying which records are to be retained and for how long. It doesn't matter whether the document was created yesterday or 200 years ago, it is still considered an historic document according to the Massachusetts Archives Unit, and they are the ones making the determination on this. You never know when history is going to occur. That is how they determine historical significance of records. Coalition was just saying to be careful and have ducks in a row and be ready to defend our decision. Polly suggested that we leave it in the mix at 50% and 'Ginger seconded that suggestion. Prospect Hill Cemetery Ginger stated that when anthropologists look at cultures, one of the ways they can tell when a culture is in decline is that people stop tending the graves of their ancestors. There was general appreciation of this sentiment. There was clarification that the cemetery was considered a cultural landscape and therefore the project would be an appropriate use of CP A funds. Rich mentioned that the act referred to the acquisition, restoration, rehabilitation of open landscapes. Pat will follow up with the maps that Barry had asked for previously. Rich suggested we keep it in the funding mix to fund the road and the irrigation. Preliminary Funding Amount Discussion The proposals needing discussion having concluded, the committee moved on to finalizing amounts for all proposals. (( Frank noted that for next year's applicants we be sure to give due dates for all requested documents. 2 Habitat for Humanity Upon a motion made by Ken and seconded by Frank, it was unanimously voted to fund the Habitat for Humanity at $50,000. Interfaith Council Upon a motion made by Neville and seconded by Polly, it was unanimously voted to fund the Interfaith Council to $50,000. / Behavioral Health Services Upon a motion made by Barry and seconded by Polly, it was unanimously voted to fund the Behavior Health Services Sober House $135,000. r BOS Affordable Housing Infrastructure Upon a motion made by Barry and seconded by Linda, the vote to fund the project in full failed, with Frank abstaining. Boys and Girls Club Upon a motion made by Rich and seconded by Linda, it was voted (8-1, with Frank opposed) to fund the Boys and Girls Club project to $100,000. Human Services Center Upon a motion made by Rich and seconded by Linda, it was unanimously voted to fund this project to $150,000, with Linda abstaining. r, Nantucket Housing Office Upon a motion made by Rich and seconded by Polly it was voted (7-2, with Barry and Neville opposed) to fund this project to $253,000, with Ken abstaining. Down Payment Gap Financing Upon a motion made by Barry and seconded by Ginger, a vote to fully fund this project to $240,000 failed (2-6 with Polly and Barry in favor), with Ken abstaining. Upon a motion made by Rich and seconded by Frank, it was voted to partially fund this project to $120,000, with Kenabstaining. House Relocation Program Upon a motion made by Polly and seconded by Pat, a vote to fund the program to $260,000 failed for lack of a majority. Upon a motion made by Rich and seconded by Neville, a vote (4-5) to fund this program to $180,000 failed. Upon a motion made by Pat and seconded by Barry, it was voted to hold this project until the end and then discuss it again. /' Sherburne Commons Upon a motion made by Rich and seconded by Frank, it was voted (7-1-1, with Linda abstaining and Ginger opposing) to fund this project to $125,000. Coffin School Upon a motion made by Neville and seconded by Frank, a vote to fund this project for half the requested amount failed. 3 Upon a motion made by Linda and seconded by Neville, it was unanimously voted to fund this project to $265,000, with Pat abstaihing. Youth Hostel Upon a motion made by Polly and seconded by Linda, it was unanimously voted to fund this project to $100,000, with Pat abstaining. Maria Mitchell Association There was some discussion regarding the costs of MMA staff time for this project. The Maria Mitchell Association had submitted the line item breakdown for these costs. Upon a motion made by Linda and seconded by Neville, it was unanimously voted to fund this project to $67,000, with Pat abstaining r Higginbotham House There was some discussion regarding the costs of staff time in the line item budget for this project. They have submitted a line item budget, which Barry had some concerns about. Barry also had concerns about a letter of support signed by Pat Butler (of the Nantucket Preservation Trust), who also serves on the CPC board. He thought this might make the board appear biased. In the future, Pat will have the NPT board chair sign letters of support for projects seeking CPC funding. Upon a motion made by Neville and seconded by Linda, it was voted (6-1-2, with Barry opposed and Pat and Frank abstaining) to fund this program to $262,000. Nantucket Atheneum Upon a motion made by Rich and seconded by Ginger, it was unanimously voted (with Pat abstaining) to approve this project to $117,000, which is the amount requested, less the cost of the deed restriction. (ll ( Nantucket Historical Association 1800 House After discussion about the interior work (electrical and plumbing) that would not be covered and the exterior work that was required to restore the building, and upon a motion made by Rich and seconded by Barry, a vote to fund the project to $474,200 failed. Upon a motion made by Linda and seconded by Barry, it was unanimously voted to fund this project to $337,000, with Pat abstaining. Polly noted that the recipients of these funds be clear about what the money they are receiving can be used for. Barry noted that we will need to note it in their letter. Lightship Basket Museum Upon a motion made by Polly and seconded Neville, it was voted unanimously to fund this project to $55,650, with Pat abstaining. Nantucket Preservation Allia.lce Upon a motion Neville made by Rich and seconded by, it was unanimously voted to fund this project from the administration budget to $5,000, with Pat abstaining. Nantucket Town Clerk Upon a motion made by Neville and seconded by Rich, it was unanimously voted to fund this project to $237,000, with Pat abstaining. 2 Centre Street Restoration Project A lengthy discussion ensued concerning news regarding Emily Avery and the board of directors of this project and the direction the project was going to take. It was finally agreed that the committee did not 4 have enough information about what the funds were going to pay for to vote to fund this project. It was also noted that they had not yet used last year's funds, so perhaps another year would not hurt their project. Upon a motion made by Rich and seconded by Frank, a vote to fund this project to $150,000 failed to carry. Upon a motion by Frank and seconded by Neville, it was voted (6-1-1, with Rich opposed and Pat abstaining) to $0 fund this project. Parks and Recreation Coffin Park Upon a motion made by Ginger and seconded by Pat, it was unanimously voted to fund this project to $68,000, with Neville abstaining. I Parks and Recreation Skateboard Park Upon a motion made by Barry and seconded by Polly, it was unanimously voted to fund this project to $170,000, with Neville abstaining. Parks and Recreation Winter Park Upon a motion made by Barry and seconded by Ginger, it was unanimously voted to fund this project to $155,000, with Neville abstaining. Parks and Recreation Youth Fields Food Shack Upon a motion made by Linda and seconded by Polly, it was unanimously voted to $0 fund this project, with Neville abstaining. (;>-. (, I Prospect Hill Cemetery Upon a motion made by Frank and seconded by Barry, it was unanimously voted to fund this project to $285,000, with Neville abstaining. Spruce Street Ginger had concerns about this project, including the possible impact on the wildlife in the area. Polly mentioned that the Land Bank was in favor of this proposal. Linda brought up the issue of how controversial this project was and was concerned about how it might be handled at ATM. Barry clarified that the publi,c can only vote to decrease a line item or get rid of it altogether, but they cannot increase a line item. And upon a motion made by Barry and seconded Rich, it was voted (6-1-1, with Ginger opposed and Frank abstaining) to fully fund this project to $80,000. NHO House Relocation Upon a motion made by Linda and seconded by Barry it was voted (6-1-1, with Barry opposed and Ken abstaining) to fund the House Relocation project at $260,000. Administration Budget Upon a motion made by Frank and seconded by Barry, a vote to approve $175,000 for the administrative budget was subsequently amended. Barry suggested that by keeping the administration budget at the same level as last year, it might look good to the public. Upon a motion made by Linda and seconded by Frank, it was unanimously voted to approve $93,211 as the administrative budget for FY 2005. 5 Upon a motion made by Barry and seconded by Polly, a vote to reduce the Higginbotham House failed to carry (5-2-2, with Barry and Polly in favor, and Frank and Pat abstaining). Upon an omnibus motion by Ken and seconded by Neville, it was unanimously voted to approve the FY2005 appropriations to $3,534,861.00. Ken thanked the committee for their hard work, and Neville thanked Stephanie for hers. / Having no further business, upon a motion made by Frank, seconded by Linda, it was unanimously / VOTED to adjourn the meeting at 5 :20 pm. Respectfully submitted by, ... j l . r Stephanie Henke Administrative Assistant ([ 6