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HomeMy WebLinkAbout2003-11-19 <<,- CI II n Community Preservation Committee 16 Broad St Nantucket, MA 02554 COMMUNITY PRESERVATION COMMITTEE MINUTES - Wednesday- November 19, 2003 A meeting of the Community Preservation Committee, CPC, was held on Wednesday, November 19, 2003, at 3: 15 pm at the Land Bank Office, 22 Broad Street. Present were: Pat Butler, Chair, Ken Beaugrand, Vice Chair, Rich Brannigan, Polly Miller, Neville Richen, Frank Spriggs, Barry Rector, Linda Williams and Stephanie Henke, Administrative Assistant. Pat Butler, Chair, established a quorum and called the meeting to order at 3: 15 PM. FY '05 AGENCY PRESENTATIONS Coffin School Pat Butler abstained from the discussion of this project. Tom Montgomery and David Wood of the Coffin School Board of Trustees presented their project, namely the restoration of the exterior of the school, to the committee. (- , Ken asked whether it would be useful to only get a portion of the project funded, and Tom indicated that they could prioritize the project in this way: 1) chimney 2) roof 3) paint the cupola Tom said that as long as the staging was up, they'd need to do anything above the gutter line. The rest could happen later. Polly asked whether the building could take the weight of the slate, and Tom said that it could, that an extensive structural survey had been done back in 1987 and indicated that the structure itself was sound. There was some discussion about other funding for the project and it was clarified that the Egan Institute pays for the maintenance of the interior of the building in lieu of rent and that, since the Egan Institute had come to them for funding a few years ago, they were not likely to be a source of revenue for this project. The Coffin School's charter is clear on what it can spend its funds on (mostly scholarships), so it can not pay for this project. There was some discussion about the contractors wanting the money up front and David clarified that they could "rob Peter to pay Paul" by paying the contractors from the endowment fund, and then reimbursing the endowment fund with CPC funds. ( 1 Rich asked who used the Coffin School and Tom recited a lengthy list, including the Festival of Trees, the Community Sailing Program, lectures, book signings, Maria Mitchell Association, African Meeting House, among others. Barry asked them to submit a Form 990 and a certified audit. Barry asked whether they had already selected their contractor, and Tom answered that they had selected the roofer, the mason and the staging crew, but not the others. FY '05 APPLICANT REVIEW After a brief discussion about how to proceed with the review process, Rich proposed that each committee member respond to the question "Does this project meet the CPC criteria?" A vote was taken for each project, and all but 2 were so voted (parks and Recreation Commission's Youth Fields Food Shack does not fit within the scope of the Act, and the Nantucket Preservation Alliance's Pilot Video project best fits under the Administration budget). It was then decided to determine those projects that would need further discussion. That list includes: ( Interfaith Council Nantucket Behavioral Health, Sober House BOS Infrastructure Plan Boys and Girls Club Nantucket Housing Office Youth Hostel Town Clerk Records Prospect Hill Cemetery It was determined that at next Tuesday's meeting, these projects would be discussed at length before moving on to the next phase of the review process, which is to decide on the amounts of funding to be given to the approved agencies. Frank asked whether this would be presented as a Citizen's Article and it will be. We can use the template oflast year's warrant and fill in this year's agencies and amounts. The warrant is due December 5th. Ken asked for clarification on open space, as it regards the Prospect Hill Cemetery project. It is noted in the Act that the open space money can be used for purchase, restoration or rehabilitation of the open space. Frank noted that the cemetery project is for restoration and that it is considered an historic site. REQUEST FOR FUNDS Neville, Project Manager for Winter Park project, stated that the Park and Recreation Commission had submitted a request for funds in the amount of $6,000 to the Victor Brandon Corp. for the 2nd partial payment for Winter Park. A motion was made by Linda and seconded by Frank to approve payment. It was so VOTED 8-0, "To authorize disbursement of funds to the Victor Brandon Corp for $6,000." Barry submitted a signed Ethics Disclosure Statement, noting that he had a relationship with Maryann Worth, who has an interest in one of the FY '05 projects. He stated that he would remain unbiased in the discussion and review of this project. 2 r, (') Linda asked whether those members unable to attend next week's review meeting could submit their ideas in writing and it was agreed that they should. They can email them to the CPC office or to Pat Butler. Having no further business, upon a motion made by Linda, seconded by Frank, it was unanimously VOTED: "To continue the meeting until Tuesday, November 25th at 37 Washington Street at 3: 15 PM." The meeting was adjourned at 5:00 pm. Respectfully submitted by, Stephanie Henke Administrative Assistant 3