Loading...
HomeMy WebLinkAbout2003-11-28 , CI Community II Preservation n Committee COMMUNITY PRESERVATION COMMITTEE MINUTES - TUESDAY- November 18, 2003 16 Broad St Nantucket, MA 02554 A meeting of the Community Preservation Committee, CPC, was held on Tuesday, November 18, 2003, at 3: 15 pm at the Land Bank Office, 22 Broad Street. Present were: Pat Butler, Chair, Ken Beaugrand, Vice Chair, Ginger Andrews, Rich Brannigan, Polly Miller, Neville Richen, Frank Spriggs, and Stephanie Henke, Administrative Assistant. Barry Rector and Linda Williams arrived late. Pat Butler, Chair, established a quorum and called the meeting to order at 3: 15 PM. Upon a motion made by Frank, seconded by Neville, the agenda was unanimously approved. (I APPROVAL OF MINUTES Upon a motion made by Ken and seconded by Frank, the minutes for October 21 were unanimously approved. Upon a motion by Frank and seconded by Neville, the minutes for October 22 were unanimously approved. Upon a motion by Neville and seconded by Frank, the minutes for November 4 were unanimously approved. Upon a motion by Neville and seconded by Frank, the minutes for November 5 were unanimously approved. Upon a motion by Frank and seconded by Neville, the minutes for November 12 were unanimously approved. PUBLIC COMMENT Ginger asked whether the Maria Mitchell Association can pay for the restriction with CPC money. Pat clarified ~hat they cannot do that, as it is considered a maintenance cost. Pat will let Ms. Pochman know of this detail. There was discussion about asking all agencies for their Form 990's for this year and Stephanie will check all packets and request them from any agency for which we have not yet received one. After discussion, upon a motion made by Rich, seconded by Barry, it was VOTED (7-1, Linda not at the meeting yet) "To include the Form 990 as part of the required FY '06 RFP packet." It was mentioned that Habitat for Humanity had not mentioned the CPC funds in some of their literature. Stephanie will write them a letter to remind them of this requirement. ( REQUEST FOR FUNDS Polly, Project Manager for the Nantucket Housing Authority, stated that the NHO had submitted a request for funds in the amount of $20,798.87 for the Housing Office and a request for funds in the amount of$21,553.30 for the House Relocation project. Polly has evaluated the requests and approves them. A motion was made by Frank and seconded by Rich to approve payment. It was so VOTED 7-0-2, 1 with Linda and Frank abstaining, "To authorize disbursement of funds to the Nantucket Housing Authority for $20,798.87 and $21,553.30." Barry requested copies of those Request for Funding packets, and Stephanie will copy them for him. NEW BUSINESS Funding for FY '05 Projects Rich reported that the CPC had $3.5 million dollars with which to fund the FY '05 requests. Because there is some flexibility with the actual amount of money that will be available, Connie said to go ahead and use the figure of $450,000 as the 10% required amount to spend on each category (that way, in the event there is more than $3.5 million, the committee will have safely spent [or reserved] 10% of the funds for each category). Rich reported that the committee would most likely receive 100% in matching funds due to the state's full coffers. Land Bank Council Project Manager It was mentioned that the Land Bank Council had not had a Project Manager assigned. Polly Miller volunteered and will contact Linda Holland re: request for funds. OLD BUSINESS Barry asked whether a project manager had ever been assigned to the FY '04 BOS Infrastructure Fund and it was agreed that Neville was the program manager for this project. In order to remind all members of their projects, Stephanie will go back to old minutes and create a sheet of current project manager assignments and get on to each committee member. \ I Rich inquired whether the Maria Mitchell Association had gotten their disbursement. Pat said yes, and that the deed restriction was now in their file. Polly asked whether it could be part of the review process for all members of the committee to physically visit agency sites. A motion was made by Polly and seconded by Linda to make this a requirement. After a brief discussion, Linda agreed to withdraw her seconding of the motion, and Rich motioned and Pat seconded to TABLE the discussion. FY '05 AGENCY PRESENTATIONS Spruce Street Access Project After a brief discussion concerning the right of the public to speak at the meeting, it was voted to allow the public 3 minutes after the presenter had finished. Barry submitted a signed Ethics Disclosure Form in regards to this project and stated that he felt he could participate in the discussion with no bias. Andrew Vorce and Colleen Donnelly spoke on behalf of the Right of Way Committee. Barry asked whether readjusting the roadway would give people rights to subdivide. Mr. Vorce said no. ( , . Ginger asked if there would be parking (no), trash removal (yes), and whether they had figured the Army Corps of Engineers into their budget (no). 2 \ There was discussion about how far the pier goes. Colleen assured the committee that though the pictures did not show this, the pier would indeed reach to the water. There was discussion about many of the physical details of the site, and Andrew clarified that the funding they are requesting is to determine the answers to many of those detail questions. They are asking for funds to develop the plan further, which would include surveying, permitting, etc. Rich asked what the status of the encroachment on the abutter's property was. Andrew answered that there were still items (a fence and a clothesline) that needed to be removed. The abutter had been asked back in February of2001 to move the encroachments to the right of way and had not as yet complied. The town owns the easement, but the property owners own the underlying land. The Right of Way Committee believes that these items frustrate the purpose of the easement. Rich asked where the negotiations are with the encroachments. Andrew answered that they were in flux. The abutter had some concerns and the committee was trying to work with him and the town. Rich asked whether funding by the CPC would in essence force the issue. Andrew answered that it would, but that if CPC did not fund the project, they would look for other revenue sources. Rich asked whether the Town Counsel was on board with the plan and Andrew answered yes, they concur that anything that frustrates the right of way must be removed. Tom Landry, one of the abutters to the Right of Way, indicated that he had moved his items from the right of way, and that the abutter who had not moved his items made it difficult for the public to have access. He mentioned that having to walk around a fence and clothesline made it seem like he was trespassing, and he was in favor of the project. ( } Michael Pearson, representing Dr. and Mrs. Lang, who also abut the right of way, stated that Mr. Landry was trying to get a view, and that was his interest in this issue. Mr. Pearson said the right of way exists, and even though the fence and clothesline are there, the way is still passable. Mr. Pearson went on to discuss other roads that might be better suited for this project. Barry asked Andrew if the town had liability in that area and Andrew answered yes. Lightship Basket Museum Grace Bardeiis discussed the need for a new roof and new windows in the oldest part of the museum building. There was some discussion about whether the windows would be replaced or preserved, and Grace agreed to have a signed letter from the contractor stating that the glass from the current windows would be used in the project. Ginger asked whether it was registered as a national Historic Landmark, and Grace indicated that it was not. Ginger clarified that it would need to be if it received CPC funding. Barry asked whether the quotes in the application were the lowest she received and she said yes, she got three bids, and these were the lowest. , ( Barry asked whether any amount of money would be welcomed and Grace indicated that the roof was the priority, but that they would take any amount offered. 3 4 (i ,,-. ( Barry requested a copy of the Form 990, the latest certified audit, the signed Memorandum of Understanding, and a letter from the contractor regarding the windows. Having no further business, upon a motion made by Frank, seconded by Linda, it was unanimously VOTED: "To continue the meeting until Wednesday, November 19th". The meeting was adjourned at 5:00 pm. Respectfully submitted by, Stephanie Henke, Administrative Assistant 4