Loading...
HomeMy WebLinkAbout2003-08-19 11 Community Preservation Committee P6, 16 Broad St Nantucket, MA 02554 COMMUNITY PRESERVATION COMMITTEE MINUTES -TUESDAY- August 19,2003 A meeting of the Community Preservation Committee, CPC, was held on Tuesday, August 19,2003 at 3:30 pm at the Nantucket High School, 10 Surfside Road, Nantucket, MA, in the Large Group Instruction (LGI) Room. Present were: Pat Butler, Chair, Ginger Andrews, Rich Brannigan, Barry Rector, Neville Richen, Frank Spriggs, and Alice McWade, Administrative Assistant. Jascin Finger and Kathryn Pochman, Executive Director, representing the Maria Mitchell Association, and Dorrie Pizzella and Chris Saccardi, representing the Community Preservation Coalition. Pat Butler, Chair, established a quorum and called the meeting to order at 3:42 PM. Ms. Andrews made a motion, seconded by Mr. Brannigan, to amend the Agenda by inserting Maria Mitchell Association under Roman Numeral V Request for Funds. The motion was unanimously approved and the Agenda was unanimously approved as amended. ( APPROVAL OF MINUTES Upon a motion made by Mr. Richen, seconded by Mr. Rector, the Minutes of September 17, 2002 were unanimously, (6-0), approved as written. Upon a motion made by Mr. Rector, seconded by Mr. Richen, it was unanimously VOTED: (6-0) "To table approval of the Minutes of April 15, 2003 until the return of Ken Beaugrand". Upon a motion made by Mr. Rector, seconded by Mr. Spriggs, the Minutes of July 15, 2003 were unanimously,(6-0), approved as written. PUBLIC COMMENT No public comments were raised at this time. REQUEST FOR FUNDS Park & Recreation Commission -Coffin Park Ginger Andrews, the Project Manager for Coffin Park, stated that she had not verified that the work represented by the invoices submitted with this request had been performed. She and Mr. Richen, a member of the Park & Recreation Commission, expressed concerns regarding their lack of knowledge relative to the status of this project. A discussion ensued relative to the duties of the Project Manager and whether the Project Status Report, PSR, needed revisions. It was agreed that PSR did not require revision. The role of the Project Manager is a pro-active role. When invoices are submitted for payment it is incumbent on the Project Manager to verify the expenses if there is any doubt about the validity of the invoices. ( Having no further discussion, upon a motion made by Ms. Andrews, seconded by Mr. Brannigan, it was unanimously (6-0) Voted: "To postpone approval of this request until the next meeting". 1 ~.,. . Maria Mitchell Associatbl -Grain Painting Ginger Andrews, Project M,mager for the Maria Mitchell Association, stated that she was very familiar with this project, and had recently received their request for funds in the amount of $24,762.96. Ms. Butler, as Executive Director of the Nantucket Preservation Trust, stated that the Nantucket Preservation Trust was the holder of the Historic Preservation Deed Restriction. The Restriction has been approved in Boston and is awaiting endorsement by the Board of Selectmen. It is scheduled for their review on August 27,2003. After a brief discussion, upon a motion made by Mr. Rector, seconded by Mr. Brannigan, it was unanimously VOTED (6-0): " To authorize the disbursement offunds to the Maria Mitchell Association in the amount of $24,762.96, contingent upon the Board of Selectmen signing the Deed Restriction and the Deed Restriction being recorded against the property". Mr. Rector asked to be provided a copy of the Deed Restriction. NEW BUSINESS Ken Beaugrand - illness Ms. Butler stated that Ken Beaugrand had been released from the Hospital following his heart surgery and she believed he was coming home to Nantucket today. Members were encouraged to send any messages to him at his home here on Nantucket. Ms. Butler stated that Mr. Beaugrand was expected back as a working Committee member in mid September. ( Clarification -Project Updates Ms. McWade stated that this was a follow up on Jascin Finger's recent inquiry on behalf ofthe Maria Mitchell Association regarding the requirement of project updates. A lengthy discussion ensued relative to whether periodic updates are to be required. Whether updates were needed on a monthly or quarterly basis was one topic. The use of the PSR for this purpose was also discussed. Some projects do not provide any information to the Committee until they submit a Request for Funds. The Community Preservation Coalition representatives, Dorrie Pizzella and Chris Saccardi acknowledged that administration of the Community Preservation Act, CPA, was one of the biggest challenges facing a Community Preservation Committee, CPC. The Nantucket Committee was commended for the structure they had in place for review. Mr. Saccardi suggested that the members get used to it and adapt it to their individual managing styles. Since members still had questions about project updates it was agreed the matter would be considered individually and brought up again in a month. Administrative Assistant -Applications Ms. Butler stated that the application deadline was tomorrow, August 20, at 4:00 pm. It was agreed that a Sub Committee, consisting of Rich Brannigan, Pat Butler, and Barry Rector, would meet 'next week, Wednesday, to review the applications and interview candidates if appropriate. It was agreed that copies ofthe applications, etc. would be sent, via e-mail, to the sub committee members so they would have time to review it before their meeting next week. OLD BUSINESS FY05 Application Packets FY05 Application packets are available at the CPC Office as \\ell as on-line at the Town's website. Ms. Butler reminded members that the Application deadline is September 12, 2003. FY 04 - Assign Project Manager for BOS Infrastructure Fun This matter was continued from last month. Mr. Brannigan expressed his concern that since Mr. Brown's appointment to the Committee by the Nantucket Housing Authority four monthly meetings have been held. Mr. Brown has still not attended a meeting. Upon a motion made by Mr. Brannigan, seconded by Mr. Rector, it was unanimously VOTED (6-0) to have the Chair get in touch with the Nantucket Housing Authority and request an able bodied representative be at the next CPC meeting and take the assignment as Project Manager for the BaS Infrastructure Fund. Project". 2 CPC and Chapter 30B Ms. Butler suggested discussion of this topic be tabled until the Public Meeting at 5:00 pm. Mr. Rector requested information relative to this topic prior to the Public Meeting. He stated that at the last meeting he had requested he be sent a copy of the letter sent to the Community Preservation Coalition. He has not yet received a copy. Clris Saccardi, representing the Community Preservation Coalition, stated that the Coalition did receive a letter from Pat Butler as Chair of the Committee regarding the Chapter 30B regulations. At this time the requirements of Chapter 30B must be adhered to by municipal agencies, including the Community Preservation Committee. Non-profit organizations awarded CPA funds do not have to adhere to the strict requirements of Chapter 30B. It is implied that the Committee's review of the applications and endorsement for Town Meeting includes a determination that the amount requested for the proposed project is a reasonable amount. OTHER BUSINESS It was announced that Barry Rector had been invited to speak at the Massachusetts Housing Meeting on Thursday September 25, 2003, between 9:30 am and 11 :00 am. The meeting will be held at One Beacon Street, Boston, MA. Public criticism has been received because the CPC used its second floor office space for the last meeting. The objection has to do with the failure of the office to have any handicap access. Ms. Butler stated that she would like to go back to the Land Bank for the next meeting, September 16, 2003. It was agreed that the change would be made. Ms. Andrews stated that she might not be able to attend that meeting. If Mr. James Manchester, representing the Park & Recreation Commission arrived. He inquired about the status of his request for funds. Ms. Butler stated that the paper work hadn't been received in time and the matter had been continued until next month. Ms. Andrews reminded her that she did not think she would be able to attend the next meeting. A brief discussion ensued regarding when Mr. Manchester had submitted his paper work and what the Committee's concerns were. Ms. Andrews acknowledged that she personally had not had time to review the request, although it was received more than one week ago. She asked for assistance in reviewing the request. Mr. Rector agreed to assist her with this matter. After further discussion, upon a motion made by Mr. Spriggs, seconded by Mr. Rector, it was uranimously VOTED (6-0) to authorize the disbursement of funds up to $25,000 contingent upon review of the request by Ms. Andrews, Project Manager, and Mr. Rector, and their approval of same". Having no further business, upon a motion made by Mr. Spriggs, seconded by Mr. Richen, it was unanimously VOTED: "To adjourn". The meeting was adjourned at 4:45 pm. Respectfully submitted by, Alice McWade, Administrative Assistant 3