HomeMy WebLinkAbout2003-07-15
-', JIll
IIiII
II
n
Community
Preservation
Committee
16 Broad St
Nantucket, MA 02554
COMMUNITY PRESERVATION COMMITTEE
MINUTES - TUESDAY - JULY 15, 2003
A meeting of the Community Preservation Committee, CPC, was held on Tuesday, July 15,2003 at 3:30
pm at the CPC Office 14 Easy Street, Nantucket, MA., #2 Upstairs Rear.
Present were: Barry Rector, Chair, Pat Butler, Vice Chair, Ginger Andrews, Ken Beaugrand, Rich
Brannigan, Polly Miller, Neville Richen, Frank Spriggs, and Alice McWade, Administrative Assistant.
Also present were Bob Nussbaum, Leedara Zola, Christine Silverstein and Emily Avery, representing
NHA Properties, Inc. d/b/a, Nantucket Housing Office, (NHO). Barry Rector, Chair, established a
quorum and called the meeting to order at 3:37 PM. Upon a motion made by Mr. Spriggs, seconded by
Ms. Miller the agenda was unanimously approved.
APPROVAL OF MINUTES
Mr. Beaugrand asked that the June 17, 2003 Minutes be amended by deleting the third paragraph under
the heading Nantucket Housing Authority Properties, Inc. -Three Vacant Lots and inserting in its place
the following paragraph:
(
"Upon a motion made by Mr. Spriggs, seconded by Mr. Richen, it was VOTED (6-0-1, Mr. Beaugrand
abstaining) to have Mr. Beaugrand, as Project Manager, obtain the information as to the bid deposits and
provide it to the Vice Chair for her review prior to the approval of the requests for funds."
Upon a motion made by Mr. Beaugrand, seconded by Ms. Butler it was VOTED (7-0-1, Mr. Rector
abstaining) to approve the rr..inutes of June 17, 2003 as amended by Mr. Beaugrand.
Mr. Nussbaum stated that the title Nantucket Housing Authority Properties, Inc. is in reality NHA
Properties, Inc. His correction was noted.
ELECTION OF OFFICERS
Mr. Rector stated that the Committee appointments have been made and it is now necessary to elect two
Officers for the CPC, Chair and Vice Chair. Mr. Spriggs officiated as Chair Pro Tem.
Mr. Beaugrand nominated Ms. Butler as Chair, seconded by Mr. Richen, which nomination Ms. Butler
accepted. Mr. Brannigan nominated Mr. Rector as Chair, which nomination Mr. Rector declined.
Having no further nominations, Ms. Butler was unanimously elected as Chair.
Ms. Butler nominated Mr. Beaugrand as Vice Chair, seconded by Mr. Brannigan, which nomination Mr.
Beaugrand accepted. Mr. Richen nominated Mr. Rector as Vice Chair, which nomination Mr. Rector
declined. Having no further nominations, Mr. Beaugrand was unanimously elected as Vice Chair.
(
Mr. Spriggs turned the meeting over to Ms. Butler, Chair. Mr. Beaugrand requested, in the form of a
motion, that the minutes reflect the thanks and gratitude expressed by the Committee members to Mr.
Rector for the excellent job he has done over the past two years in his capacity as Chair of the CPC. Mr.
Rector's efforts, on behalf of the CPC, were acknowledged as instrumental in guiding the CPC from
ground zero to the organized and efficient entity it is today.
1
('
PUBLIC COMMENT
Emily Avery expressed thanks to Mr. Rector for his years of service as Chair of the Cpc. No other
public comments were raised at this time.
COMMUNITY PRESERVATION COMMITTEE -APPOINTEES
Two CPC members, Barry Rector, Planning Board, and Neville Richen, Park & Recreation
Commission, have been re-appointed to the CPC. Their new terms expire in 2006. Mr. Brannigan
inquired about the status of the NHA appointee, Alan Brown. Ms. McWade informed the Committee
that Mr. Brown had called the CPC office regarding his inability to attend today's meeting because he
was on crutches. Mr. Brannigan noted that three meetings have been held since Mr. Brown's
appointment and he was absent from all three. A representative ofNHA Properties, Inc. informed the
Committee that Mr. Brown was recuperating from a hip replacement.
REQUEST FOR FUNDS
A brief discussion ensued regarding the end of a fiscal year. Ms. McWade distributed copies of a memo
from the Finance Department relative to the "clean up" warrant for FY 03. Mr. Brannigan noted that the
CPC is granted some latitude regarding the Fiscal Year deadline. While it will be possible to submit
requests for payment, under FY03, for a number of months, an exact cut off date is not known. To assist
in closing the FY 03 accounts, the sooner Requests for Payments are submitted, the better. Ms. Miller
asked for clarification regarding dates on documents submitted for payment. It was confirmed that the
invoices applicants submit can not be dated after June 30 of the appropriate Fiscal Year.
11\
Nantucket Historical Association -Quaker Meeting House -FY 03
Mr. Rector, Project Manager for Nantucket Historical Association (NHA), stated that the NHA had
submitted a copy of the recorded Historical Preservation Deed Restriction as well as an itemized invoice
requesting disbursement of$ $45,209.00 for services performed on the Quaker Meeting House. Mr.
Rector had just received a revised statement from the NHA, (hand delivered at the beginning of this
meeting), which does not sufficiently clarify a question he had. After a brief discussion, upon a motion
made by Mr. Spriggs, seconded by Ms. Miller, it was VOTED" (8-0) "To authorize disbursement of
funds to the Nantucket Historical Association for not more than $50,000. The amount to be disbursed
will be substantiated with receipted invoices approved by Mr. Rector, Project Manager, and the CPC
Chair. "
NHA Properties, Inc. -NHO -FY 03
Copies of the monthly progress report (June 30, 2003), and end of year budget allocations, submitted by
the NHO, were distributed to the Committee. After discussion, upon a motion made by Mr. Spriggs,
seconded by Mr. Brannigan, it was VOTED (7-0-1, Mr. Beaugrand abstaining) "To authorize
disbursement of funds to the NHO for not more than $31,779.36.
Ms. Avery extended her thanks to the Barry, Polly and the CPC for the funding and assistance provided
to the NHO Year One.
South Church Preservation Trust, Inc. -FY 04
Ms. Butler, Project Manager, stated that some documents necessary for disbursements had not yet been
received. Ms. Butler, as Project Manager, will work with the South Church Preservation Trust, Inc. to
obtain the missing documents and submit the request at a later date.
I (
NEW BUSINESS
Ms. McWade distributed copies of a letter received from the Maria Mitchell Association. The letter
informed the Committee that it was necessary to change the individual commissioned for the "grain
2
painting". Included was a synopsis of previous projects overseen by the recently commissioned
individual.
,.-
CPA and Chapter 30 B
Ms. Butler asked if there was a handout regarding Chapter 30 B. Ms. McWade distributed copies ofa
two-page handout obtained from the Finance Department. Ms. Butler questioned the applicability of
Chapter 30B to recipients of CP A funds. Mr. Brannigan would like to see something, from the
Community Preservation Coalition, in writing, stating that the Nantucket Community Preservation
Committee has to adhere to Chapter 30B. Since this hasn't been an issue up to this point, he would
expect that the Committee, and the applicants, do not have to adhere to Chapter 30B requirements until
July 1,2004, which would be the beginning of the next fiscal year cycle.
In support, Mr. Brannigan stated that the CPC packet for FY 04 funding, specifically the signed
Memorandum ofUnderst2.n1ing, did not reference adherence to Chapter 30 B. In his opinion applicants,
approved for funding for FY04, should not be burdened by adherence to Chapter 30B. If in fact the
Coalition tells the Committee formally that Chapter 30B is part of the State Act and therefore must be
adhered to, then he suggests the Committee move to adhere to it, effective in this year's submission
cycle, commencing July 1, 2004. Mr. Beaugrand stated that as a creation of statute, the CPC should get
definitive language that says that the act that created the CPC indicates the CPC must comply with the
requirements of Chapter 30B. Mr. Brannigan concurred, reiterating that the compliance should
commence with the new cycle, FY05 applicants, not the present group funded in FY04.
I(
Ms. Butler believes that adherence to Chapter 30B requirements, by small non-profits on Nantucket, is a
burden and would like to receive an official written document from the Community Preservation
Coalition so that the Committee can be fully informed about the issue ofCP A funds and Chapter 30B.
Ms. Butler expressed a desire for the Committee to be fully informed about this issue by the time of the
next meeting.
Ms. Andrews inquired about the implications adherence to Chapter 30B would have on the Maria
Mitchell project. For specialized work would they be required to advertise and obtain bids in the local
paper? Mr. Rector stated that the painting for the Nantucket Atheneum was also a specialized skill not
provided by all painting contractors. In his opinion, the Coalition will acknowledge that the CPA funds
have always been subject to Chapter 30B requirements.
After discussion, upon a motion made by Mr. Beaugrand, seconded and amended by Ms. A:ndrews, (the
amendment to the motion was seconded by Mr. Brannigan), it was VOTED (8-0)" That the Chair write a
letter to the Community Preservation Coalition requesting clarification with respect to the Community
Preservation Committee's obligations relative to its funding and how they are affected by Chapter 30B.
The letter will also include a request for information relative to extremely specialized crafts and
adherence to Chapter 30 B."
Ms. Butler stated that she intends to work very closely with the Vice Chair, of this Committee. With the
approval of all members she will be sending letters out, shared with the Vice Chair and any other
member who wish to receive a copy. Neville, Ginger, Frank and Barry expressed a desire to receive
copies of all correspondence. Alice asked that copies be sent to the CPC Office. It was agreed that the
Chair would include all CPC members and the CPC Office as cc. recipients of all correspondence she
sends.
f(
3
Recap of NHO meeting with the Community Preservation Coalition
Mr. Nussbaum presented a written statement regarding the NHO's meeting with the Community
Preservation Coalition last month regarding Income Guidelines for CPA funds allocated for Community
Housing. A copy of the statement is attached to the file copy of these minutes.
OLD BUSINESS
FY05 Application Packets
FY05 Application packets were distributed. Ms. Butler reminded members that the Application deadline
was September 12, 2003.
FY 04 - Assign Project Manager for BOS Infrastructure Fun
This matter had been continued from last month. Since Mr. Brown is not in attendance the matter will be
tabled until next month. Mr. Richen reiterated his concerns relative to the absence of the representative
from the NHA, at the CPC meetings. He suggested that the NHA might wish to send an interim
representative. Ms. Butler stated that she would call Mr. Brown and ask him about his comfort with that
suggestion.
Public Hearing -August 19~ 2003
Ms. Butler stated that the Annual Meeting was scheduled for August 19,2003 at the LGI. Alice was
asked to place the ads, as she had done last year. Since there are now two weekly papers, the I & M and
tlJrll?qW6n.&~N,J~.WRt t~,f.~mt~w..b~ }x@~~'9'~1fI~>>f(J>h8fxp,An the I & M. A display ad, created by
RlchJ3ranmgan, will be p1ac'ed 111 the IndepenCrent and b1'e 1 &: 1\t
(
Ms Butler asked if the Committee wished to create an Agenda for the Public Meeting and/or discuss the
presentation. It was agreed that the format would be similar to last year's Power Point Presentation. The
Chair was directed to work with the Administrative Assistant in coordinating the program and members
will be notified bye-mail. All are encouraged to attend the public meeting, prepared to talk for a few
minutes about their respective projects.
Old Business
The subject of the Bid deposit paid by NHA Properties, Inc. to the Nantucket Housing Authority, NHA,
for the Three Vacant Lots -Septic System Project was discussed. Mr. Beaugrand stated that he spoke
with Renee Ceely about the appropriation of the bid deposit. The $2,500 per lot is a standard fee charged
by the NHA for any RFP it accepts. Some of the costs incurred are for publication in the I & M as well
as legal fees and other expenses incurred by the NHA. Mr. Rector asked Mr. Beaugrand to obtain an
itemized list of the allocation of the $2,500 per lot. Mr. Beaugrand said he would.
Having no further business, upon a motion made by Mr. Spriggs, seconded by Mr. Richen, it was
unanimously VOTED: "To adjourn". The meeting was adjourned at 5: 10 pm.
Respectfully submitted by,
Alice McWade,
Administrative Assistant
r
4