HomeMy WebLinkAbout2003-06-17
CI Community
II Preservation
n Committee
COMMUNITY PRESERVATION COMMITTEE
MINUTES - TUESDAY. JUNE 17,2003
16 Broad St
Nantucket, MA 02554
A meeting of the Community Preservation Committee, CPC, was held on Tuesday, June 17,2003 at
3:30 pm at the CPC Office 14 Easy Street, Nantucket, MA., #2 Upstairs Rear.
Present were: Pat Butler, Vice Chair, Ginger Andrews, Ken Beaugrand, Rich Brannigan, Neville
Richen, Frank Spriggs, and Alice McWade, Administrative Assistant. Polly Miller arrived at 3:55 pm.
Pat Butler, Vice Chair, established a quorum and called the meeting to order at 3:45 PM. Upon a motion
made by Mr. Beaugrand, seconded by Mr. Richen the agenda was unanimously approved.
APPROVAL OF MINUTES
Upon a motion made by Mr. R~chen, seconded by Mr. Beaugrand, the minutes of May 20,2003 were
unanimously approved as written.
PUBLIC COMMENT
No Public Comments were raised.
( REQUEST FOR FUNDS
Habitat for Humanity Nantucket - Request for Funds
Mr. Beaugrand, CPC Project Manager for the Habitat for Humanity Nantucket project, stated that of the
$35,000 FY 03 grant, $23,452.95 had already been disbursed. The present request for payment in the
amount of$11,504.75 is for the total amount of the remaining funds. Invoices and copies of cancelled
checks have been received totaling $11,723.14.
Upon a motipn made by Mr. Beaugrand, seconded by Mr. Spriggs it was VOTED: (6-0) "To authorize
the Vice Chair to sign the Project Status Report and approve the requested disbursement of$l'l,504.75."
Nantucket Atheneum - Request for Funds
Pat Butler, CPC Project Manager for the Nantucket Atheneum project, stated that a request for payment
had been submitted by the Nantucket Atheneum. The total amount of the request is $144,700,
representing the entire FY 03 allocation for this project. The Historic Preservation Restriction had been
approved by the State and is scheduled for approval by the Board of Selectmen, BOS, at their meeting
tomorrow. In anticipation that the BOS will approve the Historic Preservation Restriction Ms. Butler is
requesting CPC approval of this request. Invoices totaling $144, 837.87 were submitted by the
Nantucket Atheneum as substantiation for this request.
. i
Mr. Brannigan asked who holds the Historic Preservation Restriction and was informed by Ms. Butler
that it is held by the Nantucket Preservation Trust who acts as a Steward. Ms. Butler stated that the
Massachusetts Historical Commission prefers that such restrictions be held by a local non-profit, of
which the Nantucket Preservation Trust is one.
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Having no further discussion, upon a motion made by Mr. Beaugrand, seconded by Mr. Richen, it was
VOTED, (5-0-1, Mr. Spriggs abstaining) "To authorize the Vice Chair to endorse the Project Status
Report and, upon receipt of a copy of the recorded Historic Preservation Restriction endorsed by the
Board of Selectmen, authorize the disbursement of $144,700 to the Nantucket Atheneum".
Nantucket Housing Authority Properties, Inc. - Three Vacant Lots
Mr. Beaugrand, CPC Project manager for this project, stated that a previous disbursement had been
approved by the CPC for costs attendant to the installation of a septic system on two lots. There was a
problem with the title to the 3rd lot because of its merge with contiguous lots also owned by the Town.
When NHAP's realized the defect in the title they stopped work on the property. In the meantime they
had incurred costs for the work done on the property. The present request is for disbursement of
$13,504.00.
After some discussion regarding the defects in the title to the Irving Street lot, as well as the $2,500 bid
deposit paid by NHAP's to the NHA for each of the three lots, reimbursement of which, ($7,500), is
included in this request for funds, upon a motion made by Mr. Spriggs, seconded by Mr. Brannigan it
was VOTED (5-0-2, Mr. Beaugrand and Ms. Miller abstaining): "To authorize the Vice Chair to sign
the Project Status Report and authorize the disbursement of$13,504.00 as requested."
Upon a motion made by Mr. Spriggs, seconded by Mr. Richen, it was VOTED (6-0-1, Mr. Beaugrand
abstaining) to have Mr. Beaugrand, as Project Manager, obtain the information as to the bid deposits and
provide it to the Vice Chair for her review prior to the approval of the requests for funds.
(
Nantucket Housing Authority Properties, Inc. - Nantucket Housing Office
Polly Miller, CPC Project Manager for the Nantucket Housing Office project, submitted the request for
funds totaling $23,943.79. Some invoices were not properly substantiated and were deleted from this
request. Upon a motion made by Mr. Spriggs, seconded by Mr. Brannigan, it was VOTED (6-0-1, Mr.
Beaugrand abstaining) "To authorize the Vice Chair to sign the Project Status Report and authorize the
disbursement of not more than $ 23,515.71. The amount authorized for disbursement is to equal to the
amount of~he substantiated invoices presented with this request."
NEW BUSINESS
APPLICA TION DEADLINE DATE
Last year the application deadline was September 3, 2002. It was acknowledged by many members that
the proximity of the Application deadline date to Labor Day had caused many applicants to spend Labor
Day weekend working on the application. After discussion, upon a motion made by Mr. Spriggs,
seconded by Ms. Andrews, it was VOTED: (7-0) to set Friday, September 12, 2003 at 4:00 pm as the
application deadline.
(
PUBLIC HEARING DATE
According to the Community Preservation Act as adopted by the Town, the CPC is mandated to hold a
public hearing once a year. Last year the hearing was held on August 6, 2003. After discussion
regarding possible dates for the Public Hearing upon a motion made by Mr. Spriggs, seconded by Mr.
Brannigan, it was VOTED: (7-0) "To hold the Public Meeting on Tuesday, August 19th at 5:00 pm at
the Nantucket High School".
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It was noted that Ms. Miller would not be able to attend that meeting. It was also noted that the Public
Hearing would be preceded by the CPC regular monthly meeting.
OLD BUSINESS
FY 03 Requests for Funding Deadline
Ms. McWade reminded all members that the deadline for final submissions requesting disbursement of
CPC FY03 allocations was Monday, July 7, 2003. The Nantucket Historical Association, Quaker
Meeting House, is the only project that has not yet received any CPC funds. They have been awaiting
approval of the mandated Historical Preservation Restriction.
FY 04 Assign Project Manager for BOS Infrastructure Fund
Ms. McWade stated that this was placed on the Agenda from last month in hopes that Mr. Alan Brown,
the Nantucket Housing Authority newly designated CPC representative, assuming Mr. Chaleki' s spot on
the CPC, would be in attendance today. Mr. Chaleki had previously been assigned as the CPC Project
Manager for this project and it was thought that Mr. Brown might assume that duty. Since Mr. Brown
was not yet in attendance, it was agreed that this would be continued until the next meeting.
RFP PACKET - REVIEWIMODIFY FOR FY05
All members had been provided a copy of the RFP Packet submitted for consideration by Mr. Rector in
his absence. The packet was reviewed and changes were made. A copy of the revised packet is attached
to the file copy of these minutes.
Having no further business, upon a motion made by Mr. Beaugrand, seconded by Mr. Brannigan, it was
unanimously VOTED: "To adjourn". The meeting was adjourned at 5:10 pm.
( , Respectfully submitted by,
Alice McWade,
Administrative Assistant
(--
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" I Community
_ Preservation
II Committee
CO~ PRESERVATION COMMITTEE
~~S - TUESDAY- JUNE 17,2003
RECEIVED
TOWN CLERK'S OFFICE
Ni)"~HUCKET. MA 02564
16 Broad St
Nantucket, MA 02554
AUG 0 4 2003
A meeting of the Community Preservation Committee, CPC, was held on Tuesday, June 17, 2003 at
3:30 pm at the CPC Office 14 Easy Street, Nantucket, MA., #2 Upstairs Rear.
Present were: Pat Butler, Vice Chair, Ginger Andrews, Ken Beaugrand, Rich Brannigan, Neville
Richen, Frank Spriggs, and Alice McWade, Administrative Assistant. Polly Miller arrived at 3:55 pm.
Pat Butler, Vice Chair, established a quorum and called the meeting to order at 3:45 PM. Upon a motion
made by Mr, Beaugrand, seconded by Mr. Richen the agenda was unanimously approved.
APPROVAL OF MINUTES
Upon a motion made by Mr. Richen, seconded by Mr. Beaugrand, the minutes of May 20, 2003 were
unanimously approved as written.
PUBLIC COMMENT
No Public Comments were raised,
REQUEST FOR FUNDS
Habitat for Humanity Nantucket - Request for Funds
Mr. Beaugrand, CPC Project Manager for the Habitat for Humanity Nantucket project, stated that of the
$35,000 FY 03 grant, $23,452.95 had already been disbursed. The present request for payment in the
amount of$II,504.75 is for the total amount of the remaining funds. Invoices and copies of cancelled
checks have been received totaling $11,723, 14.
Upon a motion made by Mr. Beaugrand, seconded by Mr. Spriggs it was VOTED: (6-0) "To authorize
the Vice Chair to sign the Project Status Report and approve the requested disbursement of$11,504.75,"
Nantucket Atheneum - Request for Funds
Pat Butler, CPC Project Manager for the Nantucket Atheneum project, stated that a request for payment
had been submitted by the Nantucket Atheneum. The total amount of the request is $144,700,
representing the entire FY 03 allocation for this project. The Historic Preservation Restriction had been
approved by the State and is scheduled for approval by the Board of Selectmen, BOS, at their meeting
tomorrow. In anticipation that the BOS will approve the Historic Preservation Restriction Ms. Butler is
requesting CPC approval of this request. Invoices totaling $144,837.87 were submitted by the
Nantucket Atheneum as substantiation for this request.
Mr, Brannigan asked who holds the Historic Preservation Restriction and was informed by Ms. Butler
that it is held by the Nantucket Preservation Trust who acts as a Steward. Ms. Butler stated that the
Massachusetts Historical Commission prefers that such restrictions be held by a local non-profit, of
which the Nantucket Preservation Trust is one.
1
Having no further discussion, upon a motion made by Mr. Beaugrand, seconded by Mr. Richen, it was
VOTED, (5-0-1, Mr. Spriggs abstaining) "To authorize the Vice Chair to endorse the Project Status
Report and, upon receipt of a copy of the recorded Historic Preservation Restriction endorsed by the
Board of Selectmen, authorize the disbursement of $144,700 to the Nantucket Atheneum".
Nantucket Housing Authority Properties, Inc. - Three Vacant Lots
Mr. Beaugrand, CPC Project manager for this project, stated that a previous disbursement had been
approved by the CPC for costs attendant to the installation of a septic system on two lots. There was a
problem with the title to the 3rd lot because of its merge with contiguous lots also owned by the Town.
When NHAP's realized the defect in the title they stopped work on the property. In the meantime they
had incurred costs for the work done on the property. The present request is for disbursement of
$13,504.00.
After some discussion regarding the defects in the title to the Irving Street lot, as well as the $2,500 bid
deposit paid by NHAP's to the NHA for each of the three lots, reimbursement of which, ($7,500), is
included in this request for funds, upon a motion made by Mr. Spriggs, seconded by Mr. Brannigan it
was VOTED (5-0-2, Mr. Beaugrand and Ms. Miller abstaining): "To authorize the Vice Chair to sign
the Project Status Report and authorize the disbursement of$13,504.00 as requested."
Upon a motion made by Mr. Spriggs, seconded by Mr. Richen, it was VOTED (6-0-1, Mr. Beaugrand
abstaining) to have Mr. Beaugrand, as Project Manager, obtain the information as to the bid deposits and
provide it to the Vice Chair for her review prior to the approval of the requests for funds.
Nantucket Housing Authority Properties, Inc. - Nantucket Housing Office
Polly Miller, CPC Project Manager for the Nantucket Housing Office project, submitted the request for
funds totaling $23,943.79. Some invoices were not properly substantiated and were deleted from this
request. Upon a motion made by Mr. Spriggs, seconded by Mr. Brannigan, it was VOTED (6-0-1, Mr.
Beaugrand abstaining) "To authorize the Vice Chair to sign the Project Status Report and authorize the
disbursement of not more than $ 23,515.71. The amount authorized for disbursement is to equal to the
amount of the substantiated invoices presented with this request."
NEW BUSINESS
APPLICA nON DEADLINE DATE
Last year the application deadline was September 3, 2002. It was acknowledged by many members that
the proximity of the Application deadline date to Labor Day had caused many applicants to spend Labor
Day weekend working on the application. After discussion, upon a motion made by Mr. Spriggs,
seconded by Ms. Andrews, it was VOTED: (7-0) to set Friday, September 12, 2003 at 4:00 pm as the
application deadline.
PUBLIC HEARING DATE
According to the Community Preservation Act as adopted by the Town, the CPC is mandated to hold a
public hearing once a year. Last year the hearing was held on August 6, 2003. After discussion
regarding possible dates for the Public Hearing upon a motion made by Mr. Spriggs, seconded by Mr.
Brannigan, it was VOTED: (7-0) "To hold the Public Meeting on Tuesday, August 19th at 5:00 pm at
the Nantucket High School".
2
It was noted that Ms. Miller would not be able to attend that meeting. It was also noted that the Public
Hearing would be preceded by the CPC regular monthly meeting.
OLD BUSINESS
FY 03 Requests for Funding Deadline
Ms. McWade reminded all members that the deadline for final submissions requesting disbursement of
CPC FY03 allocations was Monday, July 7,2003. The Nantucket Historical Association, Quaker
Meeting House, is the only project that has not yet received any CPC funds. They have been awaiting
approval of the mandated Historical Preservation Restriction.
FY 04 Assign Project Manager for DOS Infrastructure Fund
Ms. McWade stated that this was placed on the Agenda from last month in hopes that Mr. Alan Brown,
the Nantucket Housing Authority newly designated CPC representative, assuming Mr. Chaleki's spot on
the CPC, would be in attendance today. Mr. Chaleki had previously been assigned as the CPC Project
Manager for this project and it was thought that Mr. Brown might assume that duty. Since Mr. Brown
was not yet in attendance, it was agreed that this would be continued until the next meeting.
RFP PACKET - REVIEWIMODIFY FOR FY05
All members had been provided a copy of the RFP Packet submitted for consideration by Mr. Rector in
his absence. The packet was reviewed and changes were made. A copy of the revised packet is attached
to the file copy of these minutes.
Having no further business, upon a motion made by Mr. Beaugrand, seconded by Mr. Brannigan, it was
unanimously VOTED: "To adjourn". The meeting was adjourned at 5:10 pm.
Respectfully submitted by,
OJ, {'f0 \J "L
Alice McWade,
Administrative Assistant
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