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HomeMy WebLinkAbout2003-06-17 CI Community II Preservation n Committee COMMUNITY PRESERVATION COMMITTEE MINUTES - TUESDAY. JUNE 17,2003 16 Broad St Nantucket, MA 02554 A meeting of the Community Preservation Committee, CPC, was held on Tuesday, June 17,2003 at 3:30 pm at the CPC Office 14 Easy Street, Nantucket, MA., #2 Upstairs Rear. Present were: Pat Butler, Vice Chair, Ginger Andrews, Ken Beaugrand, Rich Brannigan, Neville Richen, Frank Spriggs, and Alice McWade, Administrative Assistant. Polly Miller arrived at 3:55 pm. Pat Butler, Vice Chair, established a quorum and called the meeting to order at 3:45 PM. Upon a motion made by Mr. Beaugrand, seconded by Mr. Richen the agenda was unanimously approved. APPROVAL OF MINUTES Upon a motion made by Mr. R~chen, seconded by Mr. Beaugrand, the minutes of May 20,2003 were unanimously approved as written. PUBLIC COMMENT No Public Comments were raised. ( REQUEST FOR FUNDS Habitat for Humanity Nantucket - Request for Funds Mr. Beaugrand, CPC Project Manager for the Habitat for Humanity Nantucket project, stated that of the $35,000 FY 03 grant, $23,452.95 had already been disbursed. The present request for payment in the amount of$11,504.75 is for the total amount of the remaining funds. Invoices and copies of cancelled checks have been received totaling $11,723.14. Upon a motipn made by Mr. Beaugrand, seconded by Mr. Spriggs it was VOTED: (6-0) "To authorize the Vice Chair to sign the Project Status Report and approve the requested disbursement of$l'l,504.75." Nantucket Atheneum - Request for Funds Pat Butler, CPC Project Manager for the Nantucket Atheneum project, stated that a request for payment had been submitted by the Nantucket Atheneum. The total amount of the request is $144,700, representing the entire FY 03 allocation for this project. The Historic Preservation Restriction had been approved by the State and is scheduled for approval by the Board of Selectmen, BOS, at their meeting tomorrow. In anticipation that the BOS will approve the Historic Preservation Restriction Ms. Butler is requesting CPC approval of this request. Invoices totaling $144, 837.87 were submitted by the Nantucket Atheneum as substantiation for this request. . i Mr. Brannigan asked who holds the Historic Preservation Restriction and was informed by Ms. Butler that it is held by the Nantucket Preservation Trust who acts as a Steward. Ms. Butler stated that the Massachusetts Historical Commission prefers that such restrictions be held by a local non-profit, of which the Nantucket Preservation Trust is one. 1 O'<\t C(>C b\ q\u3 Having no further discussion, upon a motion made by Mr. Beaugrand, seconded by Mr. Richen, it was VOTED, (5-0-1, Mr. Spriggs abstaining) "To authorize the Vice Chair to endorse the Project Status Report and, upon receipt of a copy of the recorded Historic Preservation Restriction endorsed by the Board of Selectmen, authorize the disbursement of $144,700 to the Nantucket Atheneum". Nantucket Housing Authority Properties, Inc. - Three Vacant Lots Mr. Beaugrand, CPC Project manager for this project, stated that a previous disbursement had been approved by the CPC for costs attendant to the installation of a septic system on two lots. There was a problem with the title to the 3rd lot because of its merge with contiguous lots also owned by the Town. When NHAP's realized the defect in the title they stopped work on the property. In the meantime they had incurred costs for the work done on the property. The present request is for disbursement of $13,504.00. After some discussion regarding the defects in the title to the Irving Street lot, as well as the $2,500 bid deposit paid by NHAP's to the NHA for each of the three lots, reimbursement of which, ($7,500), is included in this request for funds, upon a motion made by Mr. Spriggs, seconded by Mr. Brannigan it was VOTED (5-0-2, Mr. Beaugrand and Ms. Miller abstaining): "To authorize the Vice Chair to sign the Project Status Report and authorize the disbursement of$13,504.00 as requested." Upon a motion made by Mr. Spriggs, seconded by Mr. Richen, it was VOTED (6-0-1, Mr. Beaugrand abstaining) to have Mr. Beaugrand, as Project Manager, obtain the information as to the bid deposits and provide it to the Vice Chair for her review prior to the approval of the requests for funds. ( Nantucket Housing Authority Properties, Inc. - Nantucket Housing Office Polly Miller, CPC Project Manager for the Nantucket Housing Office project, submitted the request for funds totaling $23,943.79. Some invoices were not properly substantiated and were deleted from this request. Upon a motion made by Mr. Spriggs, seconded by Mr. Brannigan, it was VOTED (6-0-1, Mr. Beaugrand abstaining) "To authorize the Vice Chair to sign the Project Status Report and authorize the disbursement of not more than $ 23,515.71. The amount authorized for disbursement is to equal to the amount of~he substantiated invoices presented with this request." NEW BUSINESS APPLICA TION DEADLINE DATE Last year the application deadline was September 3, 2002. It was acknowledged by many members that the proximity of the Application deadline date to Labor Day had caused many applicants to spend Labor Day weekend working on the application. After discussion, upon a motion made by Mr. Spriggs, seconded by Ms. Andrews, it was VOTED: (7-0) to set Friday, September 12, 2003 at 4:00 pm as the application deadline. ( PUBLIC HEARING DATE According to the Community Preservation Act as adopted by the Town, the CPC is mandated to hold a public hearing once a year. Last year the hearing was held on August 6, 2003. After discussion regarding possible dates for the Public Hearing upon a motion made by Mr. Spriggs, seconded by Mr. Brannigan, it was VOTED: (7-0) "To hold the Public Meeting on Tuesday, August 19th at 5:00 pm at the Nantucket High School". 2 0<<,\( C:f C. Ie \ '1 \ t:>'3 It was noted that Ms. Miller would not be able to attend that meeting. It was also noted that the Public Hearing would be preceded by the CPC regular monthly meeting. OLD BUSINESS FY 03 Requests for Funding Deadline Ms. McWade reminded all members that the deadline for final submissions requesting disbursement of CPC FY03 allocations was Monday, July 7, 2003. The Nantucket Historical Association, Quaker Meeting House, is the only project that has not yet received any CPC funds. They have been awaiting approval of the mandated Historical Preservation Restriction. FY 04 Assign Project Manager for BOS Infrastructure Fund Ms. McWade stated that this was placed on the Agenda from last month in hopes that Mr. Alan Brown, the Nantucket Housing Authority newly designated CPC representative, assuming Mr. Chaleki' s spot on the CPC, would be in attendance today. Mr. Chaleki had previously been assigned as the CPC Project Manager for this project and it was thought that Mr. Brown might assume that duty. Since Mr. Brown was not yet in attendance, it was agreed that this would be continued until the next meeting. RFP PACKET - REVIEWIMODIFY FOR FY05 All members had been provided a copy of the RFP Packet submitted for consideration by Mr. Rector in his absence. The packet was reviewed and changes were made. A copy of the revised packet is attached to the file copy of these minutes. Having no further business, upon a motion made by Mr. Beaugrand, seconded by Mr. Brannigan, it was unanimously VOTED: "To adjourn". The meeting was adjourned at 5:10 pm. ( , Respectfully submitted by, Alice McWade, Administrative Assistant (-- 3 cmt C qc ~ \ \1 \ \) 1 " I Community _ Preservation II Committee CO~ PRESERVATION COMMITTEE ~~S - TUESDAY- JUNE 17,2003 RECEIVED TOWN CLERK'S OFFICE Ni)"~HUCKET. MA 02564 16 Broad St Nantucket, MA 02554 AUG 0 4 2003 A meeting of the Community Preservation Committee, CPC, was held on Tuesday, June 17, 2003 at 3:30 pm at the CPC Office 14 Easy Street, Nantucket, MA., #2 Upstairs Rear. Present were: Pat Butler, Vice Chair, Ginger Andrews, Ken Beaugrand, Rich Brannigan, Neville Richen, Frank Spriggs, and Alice McWade, Administrative Assistant. Polly Miller arrived at 3:55 pm. Pat Butler, Vice Chair, established a quorum and called the meeting to order at 3:45 PM. Upon a motion made by Mr, Beaugrand, seconded by Mr. Richen the agenda was unanimously approved. APPROVAL OF MINUTES Upon a motion made by Mr. Richen, seconded by Mr. Beaugrand, the minutes of May 20, 2003 were unanimously approved as written. PUBLIC COMMENT No Public Comments were raised, REQUEST FOR FUNDS Habitat for Humanity Nantucket - Request for Funds Mr. Beaugrand, CPC Project Manager for the Habitat for Humanity Nantucket project, stated that of the $35,000 FY 03 grant, $23,452.95 had already been disbursed. The present request for payment in the amount of$II,504.75 is for the total amount of the remaining funds. Invoices and copies of cancelled checks have been received totaling $11,723, 14. Upon a motion made by Mr. Beaugrand, seconded by Mr. Spriggs it was VOTED: (6-0) "To authorize the Vice Chair to sign the Project Status Report and approve the requested disbursement of$11,504.75," Nantucket Atheneum - Request for Funds Pat Butler, CPC Project Manager for the Nantucket Atheneum project, stated that a request for payment had been submitted by the Nantucket Atheneum. The total amount of the request is $144,700, representing the entire FY 03 allocation for this project. The Historic Preservation Restriction had been approved by the State and is scheduled for approval by the Board of Selectmen, BOS, at their meeting tomorrow. In anticipation that the BOS will approve the Historic Preservation Restriction Ms. Butler is requesting CPC approval of this request. Invoices totaling $144,837.87 were submitted by the Nantucket Atheneum as substantiation for this request. Mr, Brannigan asked who holds the Historic Preservation Restriction and was informed by Ms. Butler that it is held by the Nantucket Preservation Trust who acts as a Steward. Ms. Butler stated that the Massachusetts Historical Commission prefers that such restrictions be held by a local non-profit, of which the Nantucket Preservation Trust is one. 1 Having no further discussion, upon a motion made by Mr. Beaugrand, seconded by Mr. Richen, it was VOTED, (5-0-1, Mr. Spriggs abstaining) "To authorize the Vice Chair to endorse the Project Status Report and, upon receipt of a copy of the recorded Historic Preservation Restriction endorsed by the Board of Selectmen, authorize the disbursement of $144,700 to the Nantucket Atheneum". Nantucket Housing Authority Properties, Inc. - Three Vacant Lots Mr. Beaugrand, CPC Project manager for this project, stated that a previous disbursement had been approved by the CPC for costs attendant to the installation of a septic system on two lots. There was a problem with the title to the 3rd lot because of its merge with contiguous lots also owned by the Town. When NHAP's realized the defect in the title they stopped work on the property. In the meantime they had incurred costs for the work done on the property. The present request is for disbursement of $13,504.00. After some discussion regarding the defects in the title to the Irving Street lot, as well as the $2,500 bid deposit paid by NHAP's to the NHA for each of the three lots, reimbursement of which, ($7,500), is included in this request for funds, upon a motion made by Mr. Spriggs, seconded by Mr. Brannigan it was VOTED (5-0-2, Mr. Beaugrand and Ms. Miller abstaining): "To authorize the Vice Chair to sign the Project Status Report and authorize the disbursement of$13,504.00 as requested." Upon a motion made by Mr. Spriggs, seconded by Mr. Richen, it was VOTED (6-0-1, Mr. Beaugrand abstaining) to have Mr. Beaugrand, as Project Manager, obtain the information as to the bid deposits and provide it to the Vice Chair for her review prior to the approval of the requests for funds. Nantucket Housing Authority Properties, Inc. - Nantucket Housing Office Polly Miller, CPC Project Manager for the Nantucket Housing Office project, submitted the request for funds totaling $23,943.79. Some invoices were not properly substantiated and were deleted from this request. Upon a motion made by Mr. Spriggs, seconded by Mr. Brannigan, it was VOTED (6-0-1, Mr. Beaugrand abstaining) "To authorize the Vice Chair to sign the Project Status Report and authorize the disbursement of not more than $ 23,515.71. The amount authorized for disbursement is to equal to the amount of the substantiated invoices presented with this request." NEW BUSINESS APPLICA nON DEADLINE DATE Last year the application deadline was September 3, 2002. It was acknowledged by many members that the proximity of the Application deadline date to Labor Day had caused many applicants to spend Labor Day weekend working on the application. After discussion, upon a motion made by Mr. Spriggs, seconded by Ms. Andrews, it was VOTED: (7-0) to set Friday, September 12, 2003 at 4:00 pm as the application deadline. PUBLIC HEARING DATE According to the Community Preservation Act as adopted by the Town, the CPC is mandated to hold a public hearing once a year. Last year the hearing was held on August 6, 2003. After discussion regarding possible dates for the Public Hearing upon a motion made by Mr. Spriggs, seconded by Mr. Brannigan, it was VOTED: (7-0) "To hold the Public Meeting on Tuesday, August 19th at 5:00 pm at the Nantucket High School". 2 It was noted that Ms. Miller would not be able to attend that meeting. It was also noted that the Public Hearing would be preceded by the CPC regular monthly meeting. OLD BUSINESS FY 03 Requests for Funding Deadline Ms. McWade reminded all members that the deadline for final submissions requesting disbursement of CPC FY03 allocations was Monday, July 7,2003. The Nantucket Historical Association, Quaker Meeting House, is the only project that has not yet received any CPC funds. They have been awaiting approval of the mandated Historical Preservation Restriction. FY 04 Assign Project Manager for DOS Infrastructure Fund Ms. McWade stated that this was placed on the Agenda from last month in hopes that Mr. Alan Brown, the Nantucket Housing Authority newly designated CPC representative, assuming Mr. Chaleki's spot on the CPC, would be in attendance today. Mr. Chaleki had previously been assigned as the CPC Project Manager for this project and it was thought that Mr. Brown might assume that duty. Since Mr. Brown was not yet in attendance, it was agreed that this would be continued until the next meeting. RFP PACKET - REVIEWIMODIFY FOR FY05 All members had been provided a copy of the RFP Packet submitted for consideration by Mr. Rector in his absence. The packet was reviewed and changes were made. A copy of the revised packet is attached to the file copy of these minutes. Having no further business, upon a motion made by Mr. Beaugrand, seconded by Mr. Brannigan, it was unanimously VOTED: "To adjourn". The meeting was adjourned at 5:10 pm. Respectfully submitted by, OJ, {'f0 \J "L Alice McWade, Administrative Assistant 3