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HomeMy WebLinkAbout2003-03-18 CI II B Community Preservation Committee 16 Broad St Nantucket, MA 02554 COMMUNIlY PRESERVATION COMMITTEE MINUTES - TUESDA Y- MARCH 18, 2003 A meeting of the Community Preservation Committee, CPC, was held on Tuesday, March 18, 2003 at 3:30 pm at the Nantucket Land Bank 22 Broad Street, Nantucket, MA. Present were: Pat Butler, Vice Chair, Ginger Andrews, Rich Brannigan, Polly Miller, Neville Richen, Frank Spriggs, and Alice McWade, Administrative Assistant. Also present were Richard Sykes, Treasurer Sherburne Commons, Inc. and Joan Craig, President Sherburne Commons, Inc. Barry Rector, Chair arrived at 3:45 PM. Ken Beaugrand arrived at 4: 15 pm. Pat Butler, Vice Chair, established a quorum and called the meeting to order at 3:40 PM. Upon a motion made by Mr. Spriggs, seconded by Mr. Richen, the agenda was unanimously approved. APPROVAL OF MINUTES Upon a motion made by Mr. Brannigan, seconded by Mr. Spriggs, the minutes of February 19,2003 were approved as written, Ms. Miller abstaining. Mr. Rector arrived and assumed the duties of Chair. ( PUBLIC COMMENT Sherburne Commons, Inc.'s representatives, Richard Sykes and Joan Craig, requested that their request for payment be heard next. No objections were raised. No other comments were raised at this time. REQUEST FOR PAYMENT SHERBURNE COMMONS, INC.-$75,000 Mr. Sykes, Treasurer for Sherburne Commons, Inc. reviewed the progress Sherburne Commons, Inc. has made over the last few months. DEP approval is believed to be in the mail. A copy of the Affordable Housing Deed Restriction was submitted with the Request for Payment. The Project Status Report has been signed by Frank Spriggs, CPC Project Manager for the FY03 Sherburne Commons project, as well as Mr. Sykes, Treasurer Sherburne Commons, Inc. There was a brief discussion regarding the number of Affordable Housing units within the proposed Assisted Living Complex for the Elderly. Mr. Sykes stated that 13 of the 60 units are reserved for Affordable applicants, making that approximately 20% of available units. A request was made for copies of invoices for expenses incurred thus far for submission to the Finance Department with this request for payment, ($75,000). There being no further discussion, upon a motion made by Mr. Spriggs, seconded by Ms. Butler, it was VOTED: (7-0) "To authorize the Chair to sign the Project Status Report for Sherburne Commons, Inc. 1 ~c (PC 3' 18103 and request disbursement to Sherburne Commons, Inc. for $75,000, FY03 allocation, upon receipt of the requested invoices." Nantucket Housing Office, Year One - Request for Payment- $10,096.81 Polly Miller, CPC Project Manager for NHO - Year One, summarized this request by reference to the one page summary submitted to the CPC by the NHO under the date of March 10, 2003. A copy of said summary is attached to the file copy ofthese minutes. Mr. Beaugrand arrived. Upon a motion made by Ms. Miller, seconded by Mr. Spriggs, it was VOTED (7-1-0, Mr. Beaugrand abstaining) " To approve the NHO request not to exceed $10,096.81, authorizing the Chair to sign the Project Status Report for this request in an amount equal to the total of the approved invoices submitted with this request." CPC Operating Budget - Proposed FY 04 A copy of a one- page sheet entitled "COMMUNITY PRESERVATION COMMITTEE BUDGET' was distributed. A copy of said sheet is attached to the file copy of these minutes. This one page sheet was created in response to an inquiry from the Selectmen's Office for a breakdown of the $93,211 Administrative Budget submitted for FY04 for consideration by the Finance Committee last Wednesday, March 12,2003. A request is being made to ratify the figures assigned FY04 as the proposed Administrative Budget figures for the CPC for FY04. After a brief discussion, upon a motion made by Mr. Beaugrand, seconded by Mr. Spriggs, it was unanimously VOTED (8-0): I<To ratify this budget as presented with the condition and understanding that next year the Administrative Budget is reviewed and approved by the Committee in conjunction with recommendations for the CPC Warrant Article." A discussion ensued relative to the anticipated allocations to be made from the Professional Category, $69,371. It was previously agreed by the Committee that, upon approval of the Administrative Budget, as submitted, $10,000 would be allocated for the Mrican Meeting House project. It was also agreed that $2,550 w<?uld be allocated for the NPT project, How to Care for your Old Nantucket House. The amount of time necessary to review requests for payments may also necessitate the hiring of-another clerk. The cost that may be incurred ifit is necessary to hold a Special Town Meeting is presently estimated at $25,000. Administrative funds might also be used for a Forum to develop a Master Plan, to identify tools to fund Categories identified in the Comprehensive Plan, i.e. Affordable Housing, Open Space, Recreation and Historic Preservation, which all fall under the Community Preservation Act. It was noted that Fiscal Year 04 is the mid point for the five years the Town is obliged to continue allocations for the Community Preservation Committee. After the five-year period the Voters can vote to discontinue the CPC. If the CPC is able to get people working together to further the CPC goals, perhaps in the form of a Master Plan, the CPC wia have provided the Town with a valuable legacy. Such positive steps may enhance support for the CPC and at the end of five years the voters may wish to vote to keep the CPC. OLD BUSINESS Mr. Brannigan asked if the Nantucket Land Council had provided the CPC with the information requested at the February 19, 2003 meeting, a copy of the extension to the Option to Purchase as well as a copy of the list of Contributions received thus far. Ms. McWade informed the Committee that a copy 2 ~c c<,c 3\\~Q3 of the Extension was received. She will call Linda Holland and request a copy of the list of Contributions. A brief discussion ensued relative to the Finance Committee's review of the CPC Article. At this point no negative comments have been received from the Fin Com relative to the CPC's article. The Fin Com was asked to amend the CPC Article to change the Open Space Reserve Allocation to funding for the Nantucket Land Council's Bartlett Farm Project. NEW BUSINESS It was unanimously agreed that the CPC would not be distributing handouts at the Town Meeting. The Meeting date of Tuesday, April 15, 2003 was reaffirmed. ADJOURNMENT No further matters for discussion, upon a motion made by Mr. Spriggs, seconded by Mr. Brannigan the meeting was adjourned at 5:06 pm. Respectfully submitted by, Alice McWade, Administrative Assistant ( 3 ~<- C9C 3\v~\(:)3 I, ~ 11 rt Community Preservation Committee RECEIVED TOWN CLERK'S OFFICE NANTUCKET, MA 02564 16 Broad St Nantucket, MA 02554 AUG 0 4 2003 CO~ PRESERVATION COMMITTEE MINUTES - TUESDAY. MAK(;H 18, 2003 CLERK' A meeting of the Community Preservation Committee, CPC, was held on Tuesday, March 18, 2003 at 3:30 pm at the Nantucket Land Bank 22 Broad Street, Nantucket, MA. Present were: Pat Butler, Vice Chair, Ginger Andrews, Rich Brannigan, Polly Miller, Neville Richen, Frank Spriggs, and Alice McWade, Administrative Assistant. Also present were Richard Sykes, Treasurer Sherburne Commons, Inc. and Joan Craig, President Sherburne Commons, Inc. Barry Rector, Chair arrived at 3:45 PM. Ken Beaugrand arrived at 4:15 pm. Pat Butler, Vice Chair, established a quorum and called the meeting to order at 3 :40 PM Upon a motion made by Mr. Spriggs, seconded by Mr. Richen, the agenda was unanimously approved. APPROVAL OF MINUTES Upon a motion made by Mr. Brannigan, seconded by Mr. Spriggs, the minutes of February 19,2003 were approved as written, Ms. Miller abstaining. Mr. Rector arrived and assumed the duties of Chair. PUBLIC COMMENT Sherburne Commons, Inc.' s representatives, Richard Sykes and Joan Craig,' requested that their request for payment be heard next. No objections were raised. No other comments were raised at this time. REQUEST FOR PAYMENT SHERBURNE COMMONS, INC.-$75,000 Mr. Sykes, Treasurer for Sherburne Commons, Inc. reviewed the progress Sherburne Commons, Inc. has made over the last few months. DEP approval is believed to be in the mail. A copy of the Affordable Housing Deed Restriction was submitted with the Request for Payment. The Project Status Report has been signed by Frank Spriggs, CPC Project Manager for the FY03 Sherburne Commons project, as well as Mr. Sykes, Treasurer Sherburne Commons, Inc. There was a brief discussion regarding the number of Affordable Housing units within the proposed Assisted Living Complex for the Elderly. Mr. Sykes stated that 13 of the 60 units are reserved for Affordable appJiciJPts, making that approximately 2()o,Io of available units, A request was made for copies of invoice~ for expenses incurred thus far for submission to the Finance Department with this request for payment, ($75,000). There being no further discussion, upon a motion made by Mr. Spriggs, seconded by Ms. Butler, it was VOTED: (7-0) "To authorize the Chair to sign the Project Status Report for Sherburne Commons, Inc. 1 and request disbursement to Sherburne Commons, Inc. for $75,000, FY03 allocation, upon receipt of the requested invoices." Nantucket Housing Office, Year One - Request for Payment- $10,096.81 Polly Miller, CPC Project Manager for NHO - Year One, summarized this request by reference to the one page summary submitted to the CPC by the NHO under the date of March 10, 2003. A copy of said summary is attached to the file copy of these minutes. Mr. Beaugrand arrived. Upon a motion made by Ms. Miller, seconded by Mr. Spriggs, it was VOTED (7-1-0, Mr. Beaugrand abstaining) " To approve the NHO request not to exceed $10,096.81, authorizing the Chair to sign the Project Status Report for this request in an amount equal to the total of the approved invoices submitted with this request." CPC Operating Budget - Proposed FY 04 A copy of a one- page sheet entitled "COMMUNITY PRESERV A nON COMMITTEE BUDGET" was distributed. A copy of said sheet is attached to the file copy of these minutes. This one page sheet was created in response to an inquiry from the Selectmen's Office for a breakdown of the $93,211 Administrative Budget submitted for FY04 for consideration by the Finance Committee last Wednesday, March 12,2003. A request is being made to ratify the figures assigned FY04 as the proposed Administrative Budget figures for the CPC for FY04. After a brief discussion, upon a motion made by Mr. Beaugrand, seconded by Mr. Spriggs, it was unanimously VOTED (8-0): ~~T 0 ratify this budget as presented with the condition and understanding that next year the Administrative Budget is reviewed and approved by the Committee in conjunction with recommendations for the CPC Warrant Article." A discussion ensued relative to the anticipated allocations to be made from the Professional Category, $69,371. It was previously agreed by the Committee that, upon approval of the Administrative Budget, as submitted, $10,000 would be allocated for the African Meeting House project. It was also agreed that $2,550 would be allocated for the NPT project, How to Care for your Old Nantucket House. The amount of time necessary to review requests for payments may also necessitate the hiring of another clerk. The cost that may be incurred if it is necessary to hold a Special Town Meeting is presently estimated at $25,000. Administrative funds might also be used for a Forum to develop a Master Plan, to identify tools to fund Categories identified in the Comprehensive Plan, i.e. Affordable Housing. Open Space, Recreation and Historic Preservation, which all fall under the Community Preservation Act. It was noted that Fiscal Year 04 is the mid point for the five years the Town is obliged to continue allocations for the Community Preservation Committee. After the five-year period the Voters can vote to discontinue the CPC. If the CPC is able to get people working together to further the CPC goals. perhaps in the form of a Master Plan, the CPC will have provided the Town with a valuable legacy. Such positive steps may enhance support for the CPC and at the end of five years the voters may wish to vote to keep the CPC. OLD BUSINESS Mr. Brannigan asked if the Nantucket Land Council had provided the CPC with the information requested at theF ebruary 19. 2003 meeting, a copy of the extension to the Option to Purchase as well as a copy of the list of Contributions received thus far. Ms. McWade informed the Committee that a copy 2 of the Extension was received. She will call Linda Holland and request a copy of the list of Contributions. A brief discussion ensued relative to the Finance Committee's review of the CPC Article. At this point no negative comments have been received from the Fin Com relative to the CPC's article. The Fin Com was asked to amend the CPC Article to change the Open Space Reserve Allocation to funding for the Nantucket Land Council's Bartlett Farm Project. NEW BUSINESS It was unanimously agreed that the CPC would not be distributing handouts at the Town Meeting. The Meeting date of Tuesday, April 15, 2003 was reaffirmed. ADJOURNMENT No further matters for discussion, upon a motion made by Mr. Spriggs, seconded by Mr. Brannigan the meeting was adjourned at 5:06 pm. Respectfully submitted by, aL~\;J,,~ Alice McWade, Administrative Assistant 3