HomeMy WebLinkAbout2003-03-18
CI
II
B
Community
Preservation
Committee
16 Broad St
Nantucket, MA 02554
COMMUNIlY PRESERVATION COMMITTEE
MINUTES - TUESDA Y- MARCH 18, 2003
A meeting of the Community Preservation Committee, CPC, was held on Tuesday, March 18, 2003 at
3:30 pm at the Nantucket Land Bank 22 Broad Street, Nantucket, MA.
Present were: Pat Butler, Vice Chair, Ginger Andrews, Rich Brannigan, Polly Miller, Neville Richen,
Frank Spriggs, and Alice McWade, Administrative Assistant. Also present were Richard Sykes,
Treasurer Sherburne Commons, Inc. and Joan Craig, President Sherburne Commons, Inc. Barry Rector,
Chair arrived at 3:45 PM. Ken Beaugrand arrived at 4: 15 pm.
Pat Butler, Vice Chair, established a quorum and called the meeting to order at 3:40 PM. Upon a motion
made by Mr. Spriggs, seconded by Mr. Richen, the agenda was unanimously approved.
APPROVAL OF MINUTES
Upon a motion made by Mr. Brannigan, seconded by Mr. Spriggs, the minutes of February 19,2003
were approved as written, Ms. Miller abstaining. Mr. Rector arrived and assumed the duties of Chair.
( PUBLIC COMMENT
Sherburne Commons, Inc.'s representatives, Richard Sykes and Joan Craig, requested that their request
for payment be heard next. No objections were raised.
No other comments were raised at this time.
REQUEST FOR PAYMENT
SHERBURNE COMMONS, INC.-$75,000
Mr. Sykes, Treasurer for Sherburne Commons, Inc. reviewed the progress Sherburne Commons, Inc. has
made over the last few months. DEP approval is believed to be in the mail. A copy of the Affordable
Housing Deed Restriction was submitted with the Request for Payment. The Project Status Report has
been signed by Frank Spriggs, CPC Project Manager for the FY03 Sherburne Commons project, as well
as Mr. Sykes, Treasurer Sherburne Commons, Inc.
There was a brief discussion regarding the number of Affordable Housing units within the proposed
Assisted Living Complex for the Elderly. Mr. Sykes stated that 13 of the 60 units are reserved for
Affordable applicants, making that approximately 20% of available units. A request was made for
copies of invoices for expenses incurred thus far for submission to the Finance Department with this
request for payment, ($75,000).
There being no further discussion, upon a motion made by Mr. Spriggs, seconded by Ms. Butler, it was
VOTED: (7-0) "To authorize the Chair to sign the Project Status Report for Sherburne Commons, Inc.
1
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and request disbursement to Sherburne Commons, Inc. for $75,000, FY03 allocation, upon receipt of
the requested invoices."
Nantucket Housing Office, Year One - Request for Payment- $10,096.81
Polly Miller, CPC Project Manager for NHO - Year One, summarized this request by reference to the
one page summary submitted to the CPC by the NHO under the date of March 10, 2003. A copy of said
summary is attached to the file copy ofthese minutes. Mr. Beaugrand arrived. Upon a motion made by
Ms. Miller, seconded by Mr. Spriggs, it was VOTED (7-1-0, Mr. Beaugrand abstaining)
" To approve the NHO request not to exceed $10,096.81, authorizing the Chair to sign the
Project Status Report for this request in an amount equal to the total of the approved invoices submitted
with this request."
CPC Operating Budget - Proposed FY 04
A copy of a one- page sheet entitled "COMMUNITY PRESERVATION COMMITTEE BUDGET'
was distributed. A copy of said sheet is attached to the file copy of these minutes. This one page sheet
was created in response to an inquiry from the Selectmen's Office for a breakdown of the $93,211
Administrative Budget submitted for FY04 for consideration by the Finance Committee last Wednesday,
March 12,2003. A request is being made to ratify the figures assigned FY04 as the proposed
Administrative Budget figures for the CPC for FY04. After a brief discussion, upon a motion made by
Mr. Beaugrand, seconded by Mr. Spriggs, it was unanimously VOTED (8-0):
I<To ratify this budget as presented with the condition and understanding that next year the
Administrative Budget is reviewed and approved by the Committee in conjunction with
recommendations for the CPC Warrant Article."
A discussion ensued relative to the anticipated allocations to be made from the Professional Category,
$69,371. It was previously agreed by the Committee that, upon approval of the Administrative Budget,
as submitted, $10,000 would be allocated for the Mrican Meeting House project. It was also agreed that
$2,550 w<?uld be allocated for the NPT project, How to Care for your Old Nantucket House. The
amount of time necessary to review requests for payments may also necessitate the hiring of-another
clerk. The cost that may be incurred ifit is necessary to hold a Special Town Meeting is presently
estimated at $25,000.
Administrative funds might also be used for a Forum to develop a Master Plan, to identify tools to fund
Categories identified in the Comprehensive Plan, i.e. Affordable Housing, Open Space, Recreation and
Historic Preservation, which all fall under the Community Preservation Act. It was noted that Fiscal
Year 04 is the mid point for the five years the Town is obliged to continue allocations for the
Community Preservation Committee. After the five-year period the Voters can vote to discontinue the
CPC. If the CPC is able to get people working together to further the CPC goals, perhaps in the form of
a Master Plan, the CPC wia have provided the Town with a valuable legacy. Such positive steps may
enhance support for the CPC and at the end of five years the voters may wish to vote to keep the CPC.
OLD BUSINESS
Mr. Brannigan asked if the Nantucket Land Council had provided the CPC with the information
requested at the February 19, 2003 meeting, a copy of the extension to the Option to Purchase as well as
a copy of the list of Contributions received thus far. Ms. McWade informed the Committee that a copy
2
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of the Extension was received. She will call Linda Holland and request a copy of the list of
Contributions.
A brief discussion ensued relative to the Finance Committee's review of the CPC Article. At this point
no negative comments have been received from the Fin Com relative to the CPC's article. The Fin Com
was asked to amend the CPC Article to change the Open Space Reserve Allocation to funding for the
Nantucket Land Council's Bartlett Farm Project.
NEW BUSINESS
It was unanimously agreed that the CPC would not be distributing handouts at the Town Meeting. The
Meeting date of Tuesday, April 15, 2003 was reaffirmed.
ADJOURNMENT
No further matters for discussion, upon a motion made by Mr. Spriggs, seconded by Mr. Brannigan the
meeting was adjourned at 5:06 pm.
Respectfully submitted by,
Alice McWade,
Administrative Assistant
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Community
Preservation
Committee
RECEIVED
TOWN CLERK'S OFFICE
NANTUCKET, MA 02564
16 Broad St
Nantucket, MA 02554
AUG 0 4 2003
CO~ PRESERVATION COMMITTEE
MINUTES - TUESDAY. MAK(;H 18, 2003
CLERK'
A meeting of the Community Preservation Committee, CPC, was held on Tuesday, March 18, 2003 at
3:30 pm at the Nantucket Land Bank 22 Broad Street, Nantucket, MA.
Present were: Pat Butler, Vice Chair, Ginger Andrews, Rich Brannigan, Polly Miller, Neville Richen,
Frank Spriggs, and Alice McWade, Administrative Assistant. Also present were Richard Sykes,
Treasurer Sherburne Commons, Inc. and Joan Craig, President Sherburne Commons, Inc. Barry Rector,
Chair arrived at 3:45 PM. Ken Beaugrand arrived at 4:15 pm.
Pat Butler, Vice Chair, established a quorum and called the meeting to order at 3 :40 PM Upon a motion
made by Mr. Spriggs, seconded by Mr. Richen, the agenda was unanimously approved.
APPROVAL OF MINUTES
Upon a motion made by Mr. Brannigan, seconded by Mr. Spriggs, the minutes of February 19,2003
were approved as written, Ms. Miller abstaining. Mr. Rector arrived and assumed the duties of Chair.
PUBLIC COMMENT
Sherburne Commons, Inc.' s representatives, Richard Sykes and Joan Craig,' requested that their request
for payment be heard next. No objections were raised.
No other comments were raised at this time.
REQUEST FOR PAYMENT
SHERBURNE COMMONS, INC.-$75,000
Mr. Sykes, Treasurer for Sherburne Commons, Inc. reviewed the progress Sherburne Commons, Inc. has
made over the last few months. DEP approval is believed to be in the mail. A copy of the Affordable
Housing Deed Restriction was submitted with the Request for Payment. The Project Status Report has
been signed by Frank Spriggs, CPC Project Manager for the FY03 Sherburne Commons project, as well
as Mr. Sykes, Treasurer Sherburne Commons, Inc.
There was a brief discussion regarding the number of Affordable Housing units within the proposed
Assisted Living Complex for the Elderly. Mr. Sykes stated that 13 of the 60 units are reserved for
Affordable appJiciJPts, making that approximately 2()o,Io of available units, A request was made for
copies of invoice~ for expenses incurred thus far for submission to the Finance Department with this
request for payment, ($75,000).
There being no further discussion, upon a motion made by Mr. Spriggs, seconded by Ms. Butler, it was
VOTED: (7-0) "To authorize the Chair to sign the Project Status Report for Sherburne Commons, Inc.
1
and request disbursement to Sherburne Commons, Inc. for $75,000, FY03 allocation, upon receipt of
the requested invoices."
Nantucket Housing Office, Year One - Request for Payment- $10,096.81
Polly Miller, CPC Project Manager for NHO - Year One, summarized this request by reference to the
one page summary submitted to the CPC by the NHO under the date of March 10, 2003. A copy of said
summary is attached to the file copy of these minutes. Mr. Beaugrand arrived. Upon a motion made by
Ms. Miller, seconded by Mr. Spriggs, it was VOTED (7-1-0, Mr. Beaugrand abstaining)
" To approve the NHO request not to exceed $10,096.81, authorizing the Chair to sign the
Project Status Report for this request in an amount equal to the total of the approved invoices submitted
with this request."
CPC Operating Budget - Proposed FY 04
A copy of a one- page sheet entitled "COMMUNITY PRESERV A nON COMMITTEE BUDGET"
was distributed. A copy of said sheet is attached to the file copy of these minutes. This one page sheet
was created in response to an inquiry from the Selectmen's Office for a breakdown of the $93,211
Administrative Budget submitted for FY04 for consideration by the Finance Committee last Wednesday,
March 12,2003. A request is being made to ratify the figures assigned FY04 as the proposed
Administrative Budget figures for the CPC for FY04. After a brief discussion, upon a motion made by
Mr. Beaugrand, seconded by Mr. Spriggs, it was unanimously VOTED (8-0):
~~T 0 ratify this budget as presented with the condition and understanding that next year the
Administrative Budget is reviewed and approved by the Committee in conjunction with
recommendations for the CPC Warrant Article."
A discussion ensued relative to the anticipated allocations to be made from the Professional Category,
$69,371. It was previously agreed by the Committee that, upon approval of the Administrative Budget,
as submitted, $10,000 would be allocated for the African Meeting House project. It was also agreed that
$2,550 would be allocated for the NPT project, How to Care for your Old Nantucket House. The
amount of time necessary to review requests for payments may also necessitate the hiring of another
clerk. The cost that may be incurred if it is necessary to hold a Special Town Meeting is presently
estimated at $25,000.
Administrative funds might also be used for a Forum to develop a Master Plan, to identify tools to fund
Categories identified in the Comprehensive Plan, i.e. Affordable Housing. Open Space, Recreation and
Historic Preservation, which all fall under the Community Preservation Act. It was noted that Fiscal
Year 04 is the mid point for the five years the Town is obliged to continue allocations for the
Community Preservation Committee. After the five-year period the Voters can vote to discontinue the
CPC. If the CPC is able to get people working together to further the CPC goals. perhaps in the form of
a Master Plan, the CPC will have provided the Town with a valuable legacy. Such positive steps may
enhance support for the CPC and at the end of five years the voters may wish to vote to keep the CPC.
OLD BUSINESS
Mr. Brannigan asked if the Nantucket Land Council had provided the CPC with the information
requested at theF ebruary 19. 2003 meeting, a copy of the extension to the Option to Purchase as well as
a copy of the list of Contributions received thus far. Ms. McWade informed the Committee that a copy
2
of the Extension was received. She will call Linda Holland and request a copy of the list of
Contributions.
A brief discussion ensued relative to the Finance Committee's review of the CPC Article. At this point
no negative comments have been received from the Fin Com relative to the CPC's article. The Fin Com
was asked to amend the CPC Article to change the Open Space Reserve Allocation to funding for the
Nantucket Land Council's Bartlett Farm Project.
NEW BUSINESS
It was unanimously agreed that the CPC would not be distributing handouts at the Town Meeting. The
Meeting date of Tuesday, April 15, 2003 was reaffirmed.
ADJOURNMENT
No further matters for discussion, upon a motion made by Mr. Spriggs, seconded by Mr. Brannigan the
meeting was adjourned at 5:06 pm.
Respectfully submitted by,
aL~\;J,,~
Alice McWade,
Administrative Assistant
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