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HomeMy WebLinkAbout2004-03-16 EI II II Community Preservation Committee 14 Easy Street Nantucket, MA 02554 COMMUNITY PRESERV A nON COMMITTEE MINUTES - Tuesday- March 16,2004 A meeting of the Community Preservation Committee, CPC, was held on Tuesday, March 16,2004, at 3:15 pm at the land Bank Office at 22 Broad Street. Present were: Pat Butler, Chair, Ken Beaugrand, Vice Chair, Frank Spriggs, Rich Brannigan, Polly Miller, Neville Richen, Barry Rector and Stephanie Henke, Administrative Secretary. Virginia Andrews and Linda Williams were absent. Pat Butler, Chair, established a quorum and called the meeting to order at 3:16 PM. Upon a motion made by Frank and 2nd by Barry it was VOTED to approve the agenda. Upon a motion made by Frank and 2nd by Rich, it was VOTED to approve the minutes of the February 17, 2004, meeting. There was no Public Comment. Request for Funds Nantucket Housing Office. Polly reported that the Nantucket Housing Office has moved their office to Teasdale Circle. The rent there will be a little higher, but they have budgeted for that in their FY '05 budget. Upon a motion made by Polly and 2nd by Neville, it was unanimously VOTED to approve a request for funds in the amount of $16,747.26 for the Housing Office. Nantucket Historical Association. Barry presented a request for funds from the Nantucket Historical Association in the amount of $3200, which is for work done in FY '03. Questions arose as to whether the CPC would be allowed to pay this bill, due to the lateness of the submission. It was agreed that Stephanie will try to put it through and report on the outcome. Upon a motion made by Barry and 2nd by Frank, it was unanimously VOTED to approve the request for funds. NEW BUSINESS Town Meeting Preparation. Pat asked whether the committee wanted to put an advertisement in the paper about the CPC article before Town Meeting or just leave well enough alone. The committee decided that an advertisement probably wasn't necessary, since voters would be receiving the brochures. Pat asked committee members to keep each other informed about any questions they receive about individual projects or the Warrant Article, noting that it is usually easier to deal with questions on an individual basis before the actual Town Meeting. Personnel Schedule. Stephanie asked permission to tweak her schedule starting in May. Due to the seasonal nature of her work at the MSPCA, her CPC schedule may need to change occasionally. She will keep the committee members apprised of all changes, change the message on the answering machine, and change the sign on the door in order ~keep the public informed of the office hours. The committee agreed that this flexibility would be allowed. R ScrapbodtG Stephani~:asked the committee to give her items that might be appropriate (especially newspaper articles that the/may have keg>t) to include in the CPC scrapbook-a history of the doings of the Nantucket Community Preservat.jQn Committ~ since its inception. It was agreed that it was not necessary to have the scrapbook at the Town M~ing. ...1: ~ ~~i:: , G) t- "<:t P 1 Stationery. It was decided that the committee would like to have official stationery. To that end, it was decided that the ad hoc brochure committee will also serve as the ad hoc stationery committee, and that Stephanie will present stationery options to this committee. New Member Welcome Packets. Stephanie presented the idea of having a packet of "welcome" materials to give to new committee members when they come on board. So far the packets include: . a brochure . a copy of the Community Preservation Act . FAQ's about the CPA . potential uses of the CPA funds . the Nantucket CPC's contact list . synopses of all the Nantucket CPC funded projects . the spreadsheet of all funds given (or recommended) Committee members suggested that the following also would be helpful in the packets: . a list of all people who have been members since the committee began, with their years of service and their affiliation . a copy of the RFP . a copy of the Project Status Report . copies of the articles that have been passed (these will also be distributed to current members) Committee members will let Stephanie know if they think of anything else that might be inclu~d in these packets. OLD BUSINESS Brochure Update. Stephanie reported that the brochure is at the printers. She had received a proof of the cover letter that day and had proofread it and sent it back. The committee was concerned that we are getting close to the Town Meeting and wondered whether the brochures would be mailed in time for the public to have them before the meeting. Upon a motion made by Polly and 2nd by Barry it was unanimously VOTED to allow Stephanie to authorize DlM to send the brochures via first class mail if it seemed that they might not otherwise reach voters in a timely manner. OTHER BUSINESS Site Visits. Polly presented the idea, again, of making a site visit part of the application process. This visit would only be applicable for applicants requesting funds for buildings, renovations, or other "visible" kinds of change or purchase, etc. There was general agreement of this idea. Barry added that this site visit be mentioned in the RFP- that a site visit MAY be required as part of the application process. Mention of cpc. Polly asked the committee what had been decided about funded agencies who fail to mention CPC as a funding source. Stephanie had sent letters to the Nantucket Historical Association and the Nantucket land Council reminding them of this requirement. The Nantucket land Council, in return, sent the committee a copy of a letter to the editor that had mentioned the cpc. There was general agreement that as it was clearly stated in the Memorandum of Understanding that each applicant signed, and because it was taxpayer money, the committee should hold these funded agencies to their commitment of giving credit to the cpc. Stephanie will continue to send reminder letters to those agencies that fail to do so. Upon a motion made by Ken and seconded by Frank, it was unanimously VOTED to adjourn the meeting at 4:15. The next meeting will be on Tuesday, April 20th, at 3:15 at the land Bank office. Respectfully submitted by, Stephanie Henke Administrative Secretary 2