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HomeMy WebLinkAbout2004-06-15 EI II n d .I:>. Community . Preservation Committee -1 o"~ ;l4Easy St~t ~lIantucke1J)o.MA 02554 '... ..~ I"T' ;~ ~t:;. '-.J COMMUNITY PRESERV A liON COMMITTEE MINUTES- Tuesday- June 15, 2004 A meeting of the Community Preservation Committee, CPC, was held on Tuesday, June 15, 2004, at 3: 15 pm at the land Bank Office at 22 Broad Street. Present were: Pat Butler, Chair, Ken Beaugrand, Vice Chair, Barry Rector, Polly Miller, Neville Richen, Virginia Andrews, Linda Williams and Stephanie Henke, Administrative Secretary. Rich Brannigan and Doug Bennett were absent. Pat Butler, Chair, established a quorum and called the meeting to order at 3:23 PM. Upon a motion made by Ken and 2nd by Barry it was unanimously VOTED to approve the agenda. Upon a motion made by Ken and 2nd by Polly, it was unanimously VOTED (with Barry abstaining) to approve the minutes of the May 18, 2004, meeting with the correction that Neville (not Barry) moved to approve the minutes of the April 20th meeting. PUBLIC COMMENT Bob Shapiro sat in on the meeting. He is a citizen who is interested in volunteering for the committee in some capacity. REQUEST FOR FUNDS Housing Office. Polly presented a request for funds in the amount of $17,613.57 for the Housing Office's monthly bills. She noted that there was nothing unusual in the request this month. Upon a motion made by Polly and 2nd by Neville, it was unanimously VOTED (with Ken abstaining) to approve the request for the Housing Office. Maria Mitchell. Ginger presented a request for funds in the amount of $7,600 for the Maria Mitchell Association. Upon a motion made by Ginger and 200 by Ken, it was unanimously VOTED to approve the request for funds for the Maria Mitchell Association. Two Centre Street. Pat presented two requests for funds from the 2 Centre Street Restoration Project. Upon a motion made by Ken and 2nd by Neville, it was unanimously VOTED to approve the request for $57,462.40. tJpon a motion made by Neville and 200 by Ken, it was also unanimously VOTED to approve the 2nd request, in the amount of $45,419. Polly asked Jane Karakula, who was in attendance, if the master plan had included the performance center upstairs. Jane replied that the original plan did not include it, but that the board voted to include it, so a new master plan will be drawn up that includes the performance center. South Church. Pat presented a request for funds in the amount of $41,630, which represents the project's full award. Upon a motion made by Ken and 2nd by Barry, it was unanimously VOTED to approve the request for funds for the South Church Preservation Project. Habitat for Humanity. Ken presented a request for funds in the amount of $18,169.86, the full remainder of their award. Upon a motion made by Ken and 2nd by Barry it was unanimously VOTED to approve the request for funds for Habitat for Humanity. Barry and Polly then raised a question about whether the money could be used for a 2nd Habitat home. Ken said yes, but to be sure, he will review the original proposal. In addition, Stephanie will bring the original proposal to the June 30th meeting, and it will be reviewed by the committee at that time. Coffin Park. Ginger presented two requests for funds from the Park and Recreation Commission for work at Coffin Park. Upon a motion made by Ginger and 2nd by Neville, it was unanimously VOTED to approve one request for $3982.72 and one for $1369.03 for Coffin Park. 1 . . 1.1. Clarify the time of delivery of proposals to read: "Proposals will be accepted in person during normal CPC office hours at 14 Easy Street, second floor, #2, far rear, Nantucket, MA. Proposals to be mailed or delivered by courier are to be sent to: Community Preservation Committee, 16 Broad Street, Nantucket, MA 02554. The deadline for the receipt of proposals is 4:00 pm September 10, 2004. On this day, please hand deliver them to 14 Easy Street, second floor, #2, far rear, Nantucket, MA. . I. 4. Change August 15to August 17. . I. 8. include: HAs part of the application process, the Community Preservation Committee may require a site visit." . In Memorandum of Understanding: Line #7 will now read: "Applicants must make themselves available in a timely fashion to CPC members. This may include spot checks on and reviews of how CPC money is being spent. . In Memorandum of Understanding: Line # 14 will now read: "The signatory of this document indicates that he/she has the right to enter into contracts for hiSl11erorganization. Project Manager Re-Assignment. Linda noted that she would like the distribution of projects to project managers to be fair and spread around. Ken asked that the reassignment be deferred to the next meeting, and after further discussion, it was decided that reassignments would be made when new members were present. OTHER BUSINESS Upon a motion made by Linda and 2nd by Ken it was unanimously VOTED to send a letter to Pat and Frank to thank them for their service to the committee. Barry noted that there were several seats on the committee that were up for reappointment in 2004: Conservation Commission and the land bank. Both of these need to be officially reappointed. It was decided that this would be discussed at the next meeting and that Stephanie would darify appointment dates before the next meeting. There being no other business, and upon a motion made by Linda and seconded by Ken, it was unanimously VOTED to continue the meeting to June 30, at 3:15 at the Land Bank OffICe. Respectfully submitted by, Stephanie Henke Administrative Secretary Winter Park. Neville presented 7 requests for funds from the Park and Recreation Commission for work at Winter Park. Upon a motion made by Linda and 2nd by BailY, it was unanimously VOTED to approve a total of $10,665.20 in disbursements for Winter Park. BOS Affordable Housing Infrastructure Fund. Neville presented a request for funds in the amount of $68,607.50, which will disburse the project's remaining funds. Upon a motion made by Linda and 2nd by Barry, it was unanimously VOTED, with Ken abstaining, to approve the Request for Funds with the amendment that the BOS send a letter to CPC officially stating that the money for their project has been assigned to the Nantucket Education Trust. Human Services Center. Pat presented a request for funds from the Human Services Center in the amount of $22,897. Upon a motion made by Linda and 2nd by Neville it was unanimously VOTED to approve the request for funds for the Human Services Center. NEW BUSINESS Nantucket Preservation Alliance. Alix St. Clair, representing the Nantucket Preservation Alliance, asked the committee for permission to change the name on their application to the Egan Institute for Maritime Studies. Ms. St. Clair explained that the Nantucket Preservation Alliance does not anticipate having its 501 (c) (3) status by the time funds for the project will be disbursed. The Egan Institute is one member of the Nantucket Preservation Alliance and is willing and happy to have their name on the application. Steve Shepard is currently drafting an official letter of agreement to this effect. Upon a motion made by Linda and 2nd by Ken, it was unanimously VOTED to approve the name change. Ms. St. Clair will make the submit a corrected contad page for her proposal Incoming end of year bills. It was agreed that a meeting would be needed in order for committee members to approve Requests for Funds thatwill be coming in between now and June 30th. The committee will continue this meeting to June 30 at 3: 15 at the Land Bank Office. Barry mentioned that we also need to be sure to encumber the funds for the three projects that were to be paid from the CPC Administrative Budget: 2 for the Nantucket Preservation Trust and one for the Museum of African American History. Letter from the Board of Selectmen. Pat read a letter from the Board of Selectmen that asked for an extension of their funds into FY '05. The committee agreed to table this discussion until the June 30th meeting. Stephanie will bring in the original application to determine whether their request represents a different project or just money that needs to be encumbered. Coffin Park. Neville announced that the Coffin Park project would be returning about $3,000 to CPC because they were unable to get plant material in time. It was suggested by the committee that the remainder will be encumbered, as it will be with some of the other projects. Neville will let the Park and Recreation Commission know. Letters of Appointment Pat read a letter from the HOC stating that they had appointed Dawn Hill as th~ir representative to the Community Preservation Committee. Stephanie reported that Dawn had contacted the CPC office to say that she would be unable to attend meetings in September. She would like to bow out if that will be a problem. The committee mentioned that September is when the committee hears the bulk of the presentations from the applicants, and this would not be a good month to miss. Linda volunteered to bring that information back to the HOC. Pat read a letter from the Board of Selectmen, officially appointing Doug Bennett to the CPc. Pat read a letter from the Atheneum, thanking CPC for its FY '05 CPC award. OLD BUSINESS Linda noted that RFP's need to be advertised in the paper for at least 2 consecutive weeks. Stephanie will be sure to put an ad in the paper in mid-July, as well as a display ad announcing the annual CPC Public Hearing, which will take place in August. 2006 RFP Draft. The committee reviewed the draft of the FY '06 RFP with Barry's edits, and upon a motion made by Linda and 2nd by Ken, it was unanimously VOTED to approve the FY '06 RFP and the RFP evaluation sheet, which is now part of the application packet, as amended, with the following changes: 2