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COMMUNITY PRESERV A liON COMMITTEE
MINUTES- Tuesday- June 15, 2004
A meeting of the Community Preservation Committee, CPC, was held on Tuesday, June 15, 2004, at 3: 15 pm at the
land Bank Office at 22 Broad Street.
Present were: Pat Butler, Chair, Ken Beaugrand, Vice Chair, Barry Rector, Polly Miller, Neville Richen, Virginia
Andrews, Linda Williams and Stephanie Henke, Administrative Secretary. Rich Brannigan and Doug Bennett were
absent.
Pat Butler, Chair, established a quorum and called the meeting to order at 3:23 PM.
Upon a motion made by Ken and 2nd by Barry it was unanimously VOTED to approve the agenda.
Upon a motion made by Ken and 2nd by Polly, it was unanimously VOTED (with Barry abstaining) to approve the
minutes of the May 18, 2004, meeting with the correction that Neville (not Barry) moved to approve the minutes of
the April 20th meeting.
PUBLIC COMMENT
Bob Shapiro sat in on the meeting. He is a citizen who is interested in volunteering for the committee in some
capacity.
REQUEST FOR FUNDS
Housing Office. Polly presented a request for funds in the amount of $17,613.57 for the Housing Office's monthly
bills. She noted that there was nothing unusual in the request this month. Upon a motion made by Polly and 2nd by
Neville, it was unanimously VOTED (with Ken abstaining) to approve the request for the Housing Office.
Maria Mitchell. Ginger presented a request for funds in the amount of $7,600 for the Maria Mitchell Association.
Upon a motion made by Ginger and 200 by Ken, it was unanimously VOTED to approve the request for funds for the
Maria Mitchell Association.
Two Centre Street. Pat presented two requests for funds from the 2 Centre Street Restoration Project. Upon a motion
made by Ken and 2nd by Neville, it was unanimously VOTED to approve the request for $57,462.40. tJpon a motion
made by Neville and 200 by Ken, it was also unanimously VOTED to approve the 2nd request, in the amount of
$45,419. Polly asked Jane Karakula, who was in attendance, if the master plan had included the performance center
upstairs. Jane replied that the original plan did not include it, but that the board voted to include it, so a new master
plan will be drawn up that includes the performance center.
South Church. Pat presented a request for funds in the amount of $41,630, which represents the project's full award.
Upon a motion made by Ken and 2nd by Barry, it was unanimously VOTED to approve the request for funds for the
South Church Preservation Project.
Habitat for Humanity. Ken presented a request for funds in the amount of $18,169.86, the full remainder of their
award. Upon a motion made by Ken and 2nd by Barry it was unanimously VOTED to approve the request for funds
for Habitat for Humanity. Barry and Polly then raised a question about whether the money could be used for a 2nd
Habitat home. Ken said yes, but to be sure, he will review the original proposal. In addition, Stephanie will bring the
original proposal to the June 30th meeting, and it will be reviewed by the committee at that time.
Coffin Park. Ginger presented two requests for funds from the Park and Recreation Commission for work at Coffin
Park. Upon a motion made by Ginger and 2nd by Neville, it was unanimously VOTED to approve one request for
$3982.72 and one for $1369.03 for Coffin Park.
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. 1.1. Clarify the time of delivery of proposals to read:
"Proposals will be accepted in person during normal CPC office hours at 14 Easy Street, second floor, #2, far
rear, Nantucket, MA. Proposals to be mailed or delivered by courier are to be sent to: Community Preservation
Committee, 16 Broad Street, Nantucket, MA 02554. The deadline for the receipt of proposals is 4:00 pm
September 10, 2004. On this day, please hand deliver them to 14 Easy Street, second floor, #2, far rear,
Nantucket, MA.
. I. 4. Change August 15to August 17.
. I. 8. include: HAs part of the application process, the Community Preservation Committee may require a site
visit."
. In Memorandum of Understanding: Line #7 will now read: "Applicants must make themselves available in a
timely fashion to CPC members. This may include spot checks on and reviews of how CPC money is being
spent.
. In Memorandum of Understanding: Line # 14 will now read: "The signatory of this document indicates that
he/she has the right to enter into contracts for hiSl11erorganization.
Project Manager Re-Assignment. Linda noted that she would like the distribution of projects to project managers to
be fair and spread around. Ken asked that the reassignment be deferred to the next meeting, and after further
discussion, it was decided that reassignments would be made when new members were present.
OTHER BUSINESS
Upon a motion made by Linda and 2nd by Ken it was unanimously VOTED to send a letter to Pat and Frank to thank
them for their service to the committee.
Barry noted that there were several seats on the committee that were up for reappointment in 2004: Conservation
Commission and the land bank. Both of these need to be officially reappointed. It was decided that this would be
discussed at the next meeting and that Stephanie would darify appointment dates before the next meeting.
There being no other business, and upon a motion made by Linda and seconded by Ken, it was unanimously
VOTED to continue the meeting to June 30, at 3:15 at the Land Bank OffICe.
Respectfully submitted by,
Stephanie Henke
Administrative Secretary
Winter Park. Neville presented 7 requests for funds from the Park and Recreation Commission for work at Winter
Park. Upon a motion made by Linda and 2nd by BailY, it was unanimously VOTED to approve a total of $10,665.20
in disbursements for Winter Park.
BOS Affordable Housing Infrastructure Fund. Neville presented a request for funds in the amount of $68,607.50,
which will disburse the project's remaining funds. Upon a motion made by Linda and 2nd by Barry, it was
unanimously VOTED, with Ken abstaining, to approve the Request for Funds with the amendment that the BOS send
a letter to CPC officially stating that the money for their project has been assigned to the Nantucket Education Trust.
Human Services Center. Pat presented a request for funds from the Human Services Center in the amount of
$22,897. Upon a motion made by Linda and 2nd by Neville it was unanimously VOTED to approve the request for
funds for the Human Services Center.
NEW BUSINESS
Nantucket Preservation Alliance. Alix St. Clair, representing the Nantucket Preservation Alliance, asked the
committee for permission to change the name on their application to the Egan Institute for Maritime Studies. Ms. St.
Clair explained that the Nantucket Preservation Alliance does not anticipate having its 501 (c) (3) status by the time
funds for the project will be disbursed. The Egan Institute is one member of the Nantucket Preservation Alliance and
is willing and happy to have their name on the application. Steve Shepard is currently drafting an official letter of
agreement to this effect. Upon a motion made by Linda and 2nd by Ken, it was unanimously VOTED to approve the
name change. Ms. St. Clair will make the submit a corrected contad page for her proposal
Incoming end of year bills. It was agreed that a meeting would be needed in order for committee members to
approve Requests for Funds thatwill be coming in between now and June 30th. The committee will continue this
meeting to June 30 at 3: 15 at the Land Bank Office.
Barry mentioned that we also need to be sure to encumber the funds for the three projects that were to be paid from
the CPC Administrative Budget: 2 for the Nantucket Preservation Trust and one for the Museum of African American
History.
Letter from the Board of Selectmen. Pat read a letter from the Board of Selectmen that asked for an extension of their
funds into FY '05. The committee agreed to table this discussion until the June 30th meeting. Stephanie will bring in
the original application to determine whether their request represents a different project or just money that needs to
be encumbered.
Coffin Park. Neville announced that the Coffin Park project would be returning about $3,000 to CPC because they
were unable to get plant material in time. It was suggested by the committee that the remainder will be encumbered,
as it will be with some of the other projects. Neville will let the Park and Recreation Commission know.
Letters of Appointment Pat read a letter from the HOC stating that they had appointed Dawn Hill as th~ir
representative to the Community Preservation Committee. Stephanie reported that Dawn had contacted the CPC
office to say that she would be unable to attend meetings in September. She would like to bow out if that will be a
problem. The committee mentioned that September is when the committee hears the bulk of the presentations from
the applicants, and this would not be a good month to miss. Linda volunteered to bring that information back to the
HOC.
Pat read a letter from the Board of Selectmen, officially appointing Doug Bennett to the CPc.
Pat read a letter from the Atheneum, thanking CPC for its FY '05 CPC award.
OLD BUSINESS
Linda noted that RFP's need to be advertised in the paper for at least 2 consecutive weeks. Stephanie will be sure to
put an ad in the paper in mid-July, as well as a display ad announcing the annual CPC Public Hearing, which will
take place in August.
2006 RFP Draft. The committee reviewed the draft of the FY '06 RFP with Barry's edits, and upon a motion made by
Linda and 2nd by Ken, it was unanimously VOTED to approve the FY '06 RFP and the RFP evaluation sheet, which is
now part of the application packet, as amended, with the following changes:
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