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HomeMy WebLinkAbout2004-08-16 -01 II - Community . Preservation Committee 14 Easy Street Nantucket, MA 02554 COMMUNITY PRESERVATION COMMITTEE MINUTES - Monday- August 16, 2004 A meeting of the Community Preservation Committee, CPC, was held on Monday, August 16, 2004, at 4:00 PM in the Cafeteria of Nantucket High School at 10 Surfside Road. Present were: Barry Rector, Chair; Ken Beaugrand, Vice Chair; Rich Brannigan, Virginia Andrews, Polly Miller, Neville Richen, Doug Bennett, Mark Voigt, and Stephanie Henke, Administrative Secretary. Linda Williams was absent. Barry Rector established a quorum and called the meeting to order at 4:02 PM. Upon a motion made by Ken and 2nd by Neville it was unanimously VOTED to approve the agenda, as amended by Barry to change the date of the Minutes to be approved to july 20, 2004, rather than 2003. APROVAL OF MINUTES Upon a motion by Ken and 2nd by Polly it was unanimously VOTED to approve the minutes of july 20, 2004, with the three changes read by Stephanie. PUBLIC COMMENT None. d J::a --i -" _ REQUEST FOR FUNDS ~.'.. . ~ . Interfaith Council. Ginger stated that the Interfaith Council was not yet prepared to su~jt a reque!f for funds, as Ginger still needs to meet with them and get together also with the Housing Office to qeJp coordi~e their collaboration. ::;.. . =~ N Housing Office. Polly presented a Request of Funds from the Housing Office in the amount of $21~21.25. Polly and Barry have both looked at it. Polly mentioned that this request included two month's rent, as Bob Ntissbaum was on vacation, so they needed to cut the check and get it paid before he left. Upon a motion made by Polly and 2nd by Neville, it was unanimously VOTED (with Ken abstaining) to approve the Housing Office Request for Funds in the amount of $21,721.25. Polly then asked whether it would be ok for the Housing Office to submit their insurance bill for the entire amount, which they have already paid, rather than billing for it each month. Barry stated that as long as it was clear what the bill was for, and that it was pro-rated for the year, that that would be fine. NEW BUSINESS Barry welcomed new HDC appointee, Mark Voigt to the Committee. Deed Restrictions. There had been a question about how (or if) to get a deed restriction on the documents that the Town Clerk plans to restore. Word from the Community Preservation Coalition and from North Andover, which did a similar project, is that they are not necessary on documents. Mark Voigt suggested that the Town Clerk somehow mark the preserved records with some acknowledgement that the restoration was paid for in part by the CPC in order to let future generations know that the restoration of the records was important. Ginger mentioned also that the clerk was advised by the state to "preserve them or lose them," so to speak, so that the incentive was already there for future generations to continue with the upkeep. Ginger suggested that such a statement might be placed on the shelving that the Clerk planned to use, as well. Stephanie will make sure that Linda Williams, the Project Manager for the Town Clerk Records Restoration Project, lets the Town Clerk know of this idea. Ken mentioned that some of our applicants have mentioned that deed restrictions can cost $5,000 a year to monitor/maintain. He asked if the HDC could monitor the restrictions. Mark stated that the HDC has done one for epe Minutes, August 16, 2004--Page1 the town (South Church) through the Board of Selectmen. Town Counsel said that they could hold the restriction, and let the HDC administer it. He also noted that in our materials, the HDC should be listed first for possible holders of deed restrictions. Upon a motion made by Ken and 2nd by Doug, it was unanimously VOTED (as amended to include a subcommittee made up of Mark, Ken, and Polly, and to include provisions for special circumstances) to check the wording of the warrant article to ensure appropriate language as it concerns deed restrictions. Barry asked that Stephanie call Dorrie or Chris of the CPCoalition to find out about other organizations that can hold restrictions in the three areas covered by the cpc. Project Manager Responsibilities/Assignments. Polly has heard from some of the applicants that they have not been able to make contact with their Project Managers as far as starting the Request for Funds process. She reminded all committee members that they need to contact their project liaisons and help get them started on this process. Barry will work with Mark and Doug to bring them up to speed on their responsibilities as Project Managers. Stephanie will make copies of Sherburne Commons and Lightship Basket Museum applications for Doug. Mark has copies of the applications for his two projects-Preservation Alliance Pilot Video and Star of the Sea Hostel. Barry mentioned that he had received a thank you letter from Pat Butler and that the committee members were invited to read it. The CPC had also received a letter from the Land Bank re-appointing Polly to the CPC for a three- year term. Barry read an email from Libby Gibson/Bob Nussbaum stating that they did not plan to use the remainder of their money for the BOS Town Employee and Resident Housing Project. Barry asked Stephanie to get this information from Libby on official town stationery, just to close the circle of this project. Doug asked if the CPC does end up getting involved in the 2 Fairgrounds property, would that mean they had double the money to work with. Ken stated that a previous grant-whether used or not-would have no bearing on what they received if they applied again. Barry stated that Tryworks-the new name for the Sober House-had its groundbreaking ceremony. Neville mentioned that both Sherburne Commons and Tryworks had articles in the paper, and neither mentioned cpc. Stephanie mentioned that usually one has no control over what a newspaper chooses to include in an article. She also noted that ~ McLaughlin had received the letter reminding Sherburne Commons to mention CPC, and that he had been very apologetic and said he would definitely correct that in future publications. OLD BUSINESS DA Follow-up. Barry reminded everyone that the CPC had received a letter from the DA asking for a response to a complaint against the committee. He checked with the CPCoalition, and they agreed it would be in the committee's best interest to hire a lawyer. He stated that, after having spoken with committee members individually to get their response to this idea, the epe has now engaged a lawyer to help the committee with this response. Bar!)' asked that the committee ratify the telephone/email/conversation vote to hire a lawyer. Upon a motion by Ken and a 2nd by Polly, it was unanimously VOTED, with Doug abstaining, to hire a lawyer to help the committee deal with its response to the DA's request. OTHER BUSINESS Rich asked when the deadline was for the FY '06 applications: September 10, 4 PM. Barry noted that we may need volunteers to be in the office to accept and date stamp these applications. Polly volunteered to do 12-3 and Rich 10- 12, which means that the office will be staffed from 10-5 on that day. There being no other business, and upon a motion made by Ginger and 2nd by Neville, it was unanimously VOTED to adjourn the meeting at 4:52 PM. Respectfully submitted by, Stephanie Henke Adm in istrative Secretary epe Minutes, August 16, 2004-Page2