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HomeMy WebLinkAbout2004-09-21 CI II n Community Preservation Committee 14 Easy Street Nantucket, MA 02554 COMMUNllY PRESERVATION COMMITTEE MINUTES - Tuesday- September 21,2004 A meeting of the Community Preservation Committee, CPC, was held on Tuesday, September 21, 2004, at 3: 19 PM at the land Bank Office at 22 Broad Street. Present were: Barry Rector, Chair, Ken Beaugrand, Vice Chair, Rich Brannigan, Virginia Andrews, Polly Miller, Neville Richen, Doug Bennett, ;v1ark Voigt, Linda Williams, and Stephanie Henke, Administrative Secretary. John Miller, acting Chair of the Nantucket Human Services Center, was also present. Barry Rector established a quorum and called the meeting to order at 3:19 PM. Upon a motion made by Ken and 2nd by Polly it was unanimously VOTED to approve the agenda. APPROVAL OF MINUTES ~ ' Upon a motion by Ken and 2nd by Doug it was unanimously VOTED to approve tha-roinutes of August 16,2004, as amended to correct Joe Mclaughlin's name. n CJ CJ --i N o PUBLIC COMMENT None. ~-'-" .~::.. i',) REQUEST FOR FUNDS .,~ Housing Office. Polly presented a Request for Funds from the Housing Office in the amount of ~4,985.66 from their FY '06 funds. Polly noted that there was nothing unusual about this request. Ken mentioned that the Housing Office currently has 8 balls in the air and is doing way more than they ever thought they would be able to do. Upon a motion made by Rich and 2nd by Doug, it was unanimously VOTED (with Ken abstaining) to approve the Housing Office Request for Funds in the amount of $24,985.66. Maria Mitchell Association. Ginger presented a Request for Funds from the Maria Mitchell Association in the amount of $1,353 from their FY '05 funds. Upon a motion made by Ginger and 2nd by Ken, it was unanimously VOTED to approve the Maria Mitchell Request for Funds in the amount of $1,353. Ginger also' mentioned that she is currently working with the Interfaith Council and Coffin School, but neither is ready to submit a Request for Funds at this time. Nantucket Historical Association's 1800 House. Rich stated that he met with the contact of the 1800 House on September 10th, but that no funds are requested at this time. They are currently working on their deed restriction. Rich did note that the whole building is undergoing a complete renovation. Human Services Center. Rich met with the Human Services Center on September 10th. They are requesting $7,876.10 from their FY '04 funds for consultation services for the development of the NHSC plans. He noted that the RFP for the land was submitted in May, and that a brochure has been created. John Miller, acting Chair of the Nantucket Human Services Center, then gave a brief history of the activities of the NHSC and presented the new brochure. He noted that the RFP has gone out for architects. He also stated that the NHSC has been selected to be included in the Catalogue for Philanthropy, which was quite an honor. The NHSC has contracted with Gena Geng to create a video of the human services that are available on the island. Polly asked John how the center would fit into the sewer moratorium, and John answered that they are looking into that matter. ere Minutes, September 21, 2004-Pagel Upon a motion made by Rich and 2nd by Doug, it was unanimously VOTED, with Mark and Linda abstaining, to approve the NHSC's Request for Funds in the amount of $7876.10. Skateboard Park. Linda stated that there is a problem with the Park and Rec's Request for Funds for $6,200 in that the waiver for the dump fee that will be billed to the contractor was denied by Libby. There was a lengthy discussion regarding whether town departments should be paying tipping fees. Linda noted that the contractor's bill does not currently include the tipping fee:. Ooug advised that the Park and Recreation Commission go before the Board of Selectmen during public comment and ask that the fee be waived. Barry stated that we need a paper trail if in fact Libby did deny the waiver of the fee. He asked Linda to talk to James Manchester and get it in writing about what has happened so far, and then they can go from there. Upon a motion made by Linda and 2nd by Neville, it was unanimously VOTED to approve the Request for Funds in the amount of $6,200. NEW BUSINESS Scheduling FY '06 Application Presentations. With the warrant due in the first week in December, Barry noted that the presentations should be completed by the first week in November (the 2nd week at the latest), to allow time for the committee to then decide on which projects will be funded. It was decided, after much coordination, to schedule the first meeting for September 29th, from 2:30-5:30. Each applicant will be allowed 10 minutes to present, if it is a new project, and 5 minutes, if it is a project that is already receiving funding. Stephanie will secure the room, the presenters, post the meeting, and then let committee members know by Wednesday afternoon who the presenters will be. (n the meantime, committee members will look at their own schedules for the upcoming Tuesday and Wednesday afternoons and be ready to commit to meetings for October and November. Committee members should be ready with firm dates by Wednesday, September 29th. late Applications. The committee discussed at length the issue of the two applications that were submitted after the 4pm deadline. Neville mentioned that if we accept some that are late, is that fair to others who weren't late? Ken mentioned that there are clear precedents that have been set in previous years. With respect to incomplete applications, we have let them complete them. With respect to late ones, we have not accepted them. With respect to ones that were incorrect or of poor quality, we have turned them down. Barry asked whether all applicar:.s had submitted disks. Stephanie replied that 4 had come in with no disk, and of those 4,3 had since submitted them. Most disks/applications needed to have some things completed. Neville feels strongly that not everyone has the capability to submit their applications on disk, but Barry noted that none of the applications were handwritten or typewritten, meaning that they do indeed know how to use and have access to a computer and can thE:refore make an attempt to get a disk in. Ginger noted that if so many were incomplete, then maybe something is wrong with the instructions and that they need to be clarified in the future. Barry conceded that, but noted that those who had questions about the disk either emailed, called or came in to the office for help. Rich felt that the late ones, because they were so close to the deadline (one was 6 minutes late and one was 15 minutes late), should be accepted. Ken disagreed with this and again mentioned that it is not fair to the people who may have chosen not to apply because they knew they would not get it in on time. Stephanie added that this did seem to be the case for at least one potential applicant who sent in a letter to that effect. Linda noted that the time was clearly written on the RFP. What is the difference between being 1 minute late and being 45 minutes late? The time deadline for the RFP process is always very clear and easy to determine and it should be honored. Upon a motion made by Lind,t a1d 2nd by Neville, it was VOTED 6-1 (with Rich opposed and Mark and Doug having already left) to not consider late applications. Stephanie will draft a letter to the two late applicants, letting them know of this decision, have Barry edit it, and then send it to the CPC members and then the applicants. Stephanie noted that the Applications were sorted and ready for each Committee member to pick up at 14 Easy Street. OLD BUSINESS DA Follow-Up. Barry mentioned that we now have a lawyer and the lawyer is in contact with the DA, but that we have no other information about this issue at this time. OTHER BUSINESS Barry asked if there was any burning need to finish the agenda, due to the lateness of the hour. There being no other burning issues, and upon a motion made by Neville and 2nd by Ken, it was unanimously VOTED to adjourn the meeting at 5:20 PM. Respectfully submitted by, Stephanie Henke Administrative Secretary