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HomeMy WebLinkAbout2006-03-21 ~ Community WI Preservation n Committee 16 Broad Street Nantucket, MA 02554 DRAFT MINUTES Tuesday March 21, 2006, 3:15 PM Nantucket land Bank Meeting Room 22 Broad Street - Nantucket, Massachusetts CALL TO ORDER: 3:20 P.M. PRESENT: Brannigan, Chadwick, Miller, Rector (Chairman), Richen, Voigt Approval of Agenda: Upon a motion made and duly secondect it was VOTED to approve the agenda as written. The vote was all in favor. g Approval of Minutes of Meeting held February 2 7, 2006. Upon a ft"fqtion made and duly seconded it as VOTED to approve the minutes as written~the vots-vas -,,- -< all in favor. ' w o :u "~ I I. PUBLIC COMMENT None a --> U1 N II. NEW BUSINESS a. Project Overhead Expense Policy Mr. Brannigan presented a concern that clarification of the policy for reimbursement of project overhead expenses needs to be addressed by the Committee. After a full discussion and in order to allow Committee members to review a draft project overhead expense policy, upon a motion made and duly seconded, it was VOTED to table the matter until the next regular meeting. The vote was all in favor. b. Higginbotham House '05 - Overhead for Project Management The Chairman presented the request of the Museum of Afro-American History to increase salary line items, deviating from the original approved proposal. It was noted that the realignment of funds within the project did not represent a request for increased project funding. After a full discussion, upon a motion made and duly seconded, it was VOTED to authorize the proposed realignment. The vote was all in favor. 03/21/06 III. OLD BUSINESS a. Guidelines to Applicants (Tabled from 02/21/06) The Committee discussed the need to consider project reimbursement requirements prior to reviewing applicant guidelines. Accordingly, upon a motion made and duly seconded, it was VOTED to table the matter until the next regular meeting. The vote was all in favor. b. Public Relations i. CPC Video Production Mr. Brannigan suggested that the video production project be placed on hold and revisited after town meeting. The Committee was in agreement. ii. letter to Editor Mr. Brannigan reported that an informational Letter to the Editor had been circulated to all the members and comments received had been incorporated. A discussion ensued regarding which newspaper to forward the letter to. Upon a motion made and duly seconded, it was VOTED to send the letter to the Inquirer & Mirror and The Independent. The vote was 5 in favor. Mr. Rector was opposed. iii. Ad/Flyer The Committee discussed what preparations if any should be undertaken in anticipation of town meeting. After discussing the various alternatives available it was determined to establish a subcommittee consisting of Ms. Miller, Mr. Voigt, and Ms. Dugan to produce either a handout for town meeting or an insert for the newspaper highlighting the prior work of the Committee. Upon a motion made and duly seconded, it was VOTED to authorize the subcommittee to move forward with this assignment. The vote was 5 in favor. Mr. Brannigan was opposed. IV. FUND REQUISITIONS a. Town Clerk Records Restoration - FY'06 The Chairman reported on the status of the restoration project. After review of the documentation for funds in the amount of $9,740.00, the request was determined to be in order. Upon a motion made and duly seconded, it was VOTED to approve the requisition. The vote was all in favor. 03/21/06 b. Nantucket Housing Office - FY'06 Ms. Miller reported on the status of the project. After review of the documentation for funds in the amount of $11,590.06, the request was determined to be in order. Upon a motion made and duly seconded, it was VOTED to approve the requisition. The vote was all in favor. c. NHO House Recycling - FY'03 Ms. Miller reported on the status of the recycling project. After review of the documentation for funds in the amount of $17,170.10, the request was determined to be in order. Upon a motion made and duly seconded, it was VOTED to approve the requisition. The vote was all in favor. It was noted that the project has reached completion. The Committee asked that NHO provide a letter confirming that their project is complete and that no further funding will be needed. d. Winter Park - FY'05 Mr. Richen reported on the status of the project, noting that the project is nearing completion. After review of the documentation for funds in the amount of $1,059.86, the request was determined to be in order. Upon a motion made and duly seconded, it was VOTED to approve the requisition. The vote was all in favor. e. Coffin Park - FY'05 The Chairman reported on the status of the project. After review of the documentation for funds in the amount of $132.94 and 280.00, the requests were determined to be in order. Upon a motion made and duly seconded, it was VOTED to approve the requisition. The vote was all in favor. f. Quaker Meeting House - FY'03 The Chairman reported on the status of the project. Upon a motion made and duly seconded, it was VOTED to authorize the request for funds in the amount of $7,491.00, the authorized amount to be subject to reduction based upon the Chairman's review of the FY '03 records. The vote was all in favor. V. OTHER BUSINESS Mr. Brannigan presented information he has received with respect to public comments surrounding the recommendation of the Committee to fund the Mill Hill Park Snow-making Machine Project. The Committee discussed the need to be prepared to speak at town meeting about the application review process and for the Park & Recreation Commission to speak to the merits of their proposal seeking CPC funding. Mr. Richen, the Park & Recreation Commission Project Manager, assured the Committee that the Commission is prepared to address any questions arising at town meeting concerning the project. 03/21/06 VI. ADJOURNMENT: There being no further business to come before the Committee, upon a motion made and duly seconded, it was VOTED to adjourn the meeting at 5:24 P.M. The vote was all in favor. Next Regular Meeting to be held 3:15 PM on Tuesday, April 18, 2006 at the Land Bank Conference Room - 22 Broad Street, Nantucket, MA 03/21/06