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HomeMy WebLinkAbout2023-6-6 (2) 4 , MINUTES Nantucket Land Bank Commission i Special Meeting of June 6, 2023 Land Bank Conference Room, 22 Broad Street Nantucket,Massachusetts CALL TO ORDER: 4:00 p.m. PRESENT: Mark Donato, Kristina Jelleme,Neil Paterson,Allen Reinhard, John Stackpole. STAFF PRESENT: Jesse Bell, Executive Director; Susan Campese,Administrator/Finance Manager; Rachael Freeman, Director of Environmental and Agricultural Resources; Eleanor Antonietti, Special Projects Coordinator; Marian Wilson,Assistant Administrator; Guthrie Diamond,Field Ecology Coordinator; Emma Kantola, Outreach and Communications Coordinator. A. CONVENE IN OPEN SESSION: B. EXECUTIVE SESSION: Upon a motion made by Commissioner Jelleme and duly seconded by Commissioner Donato, it was unanimously VOTED to go into executive session in order to discuss the purchase, exchange, lease or value of real property, discuss pending litigation and review and approve executive session minutes. A roll call vote was taken: Donato-Aye; Jelleme-Aye; Paterson- Aye; Reinhard-Aye; Stackpole-Aye. The Chairman under Purpose 6 [G.L. c. 30A, 21(a)(6)] I declared that discussion of these matters in open session may be detrimental to the Land Bank's 1 negotiating position; and under Purpose 3 [G.L. c. 30A, 21(a)(3)] for discussions concerning i strategy with respect to ongoing litigation. The Chairman further announced that the Commission would reconvene in regular session at the conclusion of executive session. C. RECONVENE IN OPEN SESSION: 1. PUBLIC COMMENT/STAFF ANNOUNCEMENTS: a.Nantucket and Madaket Harbors Action Plan Committee—Public Meeting 6/5/23: Ms. Bell and Land Bank Commissioners Donato and Reinhard attended the public input session regarding updating Nantucket and Madaket Harbor Plan produced in 2009. The plan focuses on public access to the water, maintaining and improving appropriate water-dependent uses within the harbors, and protection of natural resources and water quality as it relates to commercial and recreational fishing. Further,the discussions focused on the changing needs of the community and implementing coastal resiliency improvements to areas most at risk. Ms. Bell noted the need for additional moorings for Town of Nantucket residents. Committee Member, Dave Fronzuto and Harbormaster Sheila Lucey suggested exploring a deep-water area in Wauwinet that would require land access and a boat ramp. Commissioner Jelleme encouraged Ms. Bell to collaborate with the harbormaster and explore potential properties that would be suitable for increased mooring field access. Commissioner Reinhard noted harbor lines from the 2009 plan had changed a good deal;he concurred that public access remained a primary concern. b. Island Coastal Conference—6/12/23: Ms. Bell reminded the Commission that AGENDA Nantucket Land Bank Commission Special Meeting of June 6, 2023 ILand Bank Conference Room, 22 Broad Street CALL TO ORDER: 4:00 P.M. A. CONVENE IN OPEN SESSION B. EXECUTIVE SESSION: The Executive Session is for Purpose 6[G.L. c. 30A, 21(a)(6)]. The particular transactions and parcels of real estate are not identified since disclosure of the property information may have a detrimental impact on the Land Bank's negotiating position with one or more third parties; and for Purpose 3[G.L. c. 30A, 21(a)(311, discussions concerning strategy with respect to ongoing litigation. The Commission will reconvene in open session at the conclusion of executive session. 1. Ongoing Litigation Matters: a. Nantucket Superior Court,C.A.No.2275CV00024 Nantucket Islands Land Bank v. Architectural Access Board b. Land Court Department Action No. 20MISC000058: The Ceylon Elves,LLC v. Nantucket Islands Land Bank Commission(3 &3B Wyer's Way) c. Land Court Department Action No. 22 MISC 000409:Nantucket Islands Land Bank v. Hunter S.Ziesing and Marcy E. Ziesing,Co-Trustees of the Lampoon Nominee Trust(6 Wesco Place) d. Suffolk Superior Court Docket No. 2284CV02606: Richard Corey,Trustee of Twenty- One Commercial Wharf Nominee Trust v.Massachusetts Department of Environmental Protection,Nantucket Islands Land bank,and Nantucket Conservation Commission. (Petrel Landing/17 Commercial Street) 2. Real Estate Acquisition C. RECONVENE IN OPEN SESSION 1. PUBLIC COMMENT/ STAFF ANNOUNCEMENTS a. Nantucket and Madaket Harbors Action Plan Committee—Public Meeting 6/5/23 b. Islands Coastal Conference—6/12/23 c. Nantucket Film Festival—Ottison Short Film Tickets d. Housing Summit—Meeting Recap 2. PROPERTY MANAGEMENT a. Review of Capital Projects -Discussion 3. COMMISSIONER/STAFF ADDITIONAL QUESTIONS AND CONCERNS D. ADJOURNMENT 1 i 1 Land Bank Commission Page 2 June 6, 2023 1 several members of staff planned to attend the conference organized by the Woods Hole Oceanographic Institute. Ms. Freeman was planning on speaking about the resilient aspects of the Land Bank's Washington Street design. c.Nantucket Film Festival—Ottison Short Film Tickets: Ms. Bell explained that as producers of the Ottison short film,the Land Bank Commission had been offered an Artist's badge which provides special access to the Nantucket Film Festival.None of the Commissioners wanted the badge and offered it to Ms. Bell to use or give to another member of the staff. d. Housing Summit—Meeting Recap: Ms. Bell and Chairman Paterson attended a Housing Summit hosted by Housing Nantucket. Attendees were made up of developers, senior town staff and housing advocates that stated Land Bank resources should be repurposed to community housing efforts. Ms. Bell asked the Commission to think about, in the upcoming capital project discussion,what the Land Bank was doing within the bounds of its mission to meet the current needs of the community (e.g., water quality,coastal resiliency,public access, agriculture, recreation, etc.). Chairman Paterson suggested being proactive in promoting Land Bank projects that benefit the community in a variety of ways to challenge the sentiment that there is too much conservation land on an island in need of more buildable land. 2. PROPERTY MANAGEMENT: f a. Review of Capital Projects—Discussion: Ms. Bell said staff worked hard on putting together the information and estimates for the meeting,however she felt it was irresponsible and unprofessional to be giving rough estimates based on no specifications or consultation with cost estimating professionals. She inquired whether the Commission had any specific questions regarding the list of projects and plans submitted with the meeting packet. The Commission appreciated the organization of the packet and began the discussion by reviewing the list of building projects as listed below. 1. 125 Somerset Road—Construct Apartment(s) above Miacomet Golf Maintenance Building: The Commission declined to move forward with the project as the estimate of$5.1 million made it apparent that it was not cost-effective to convert a commercial building to mixed use. Commissioner Stackpole said it would make more sense to purchase or build additional residential units if needed. 2. 125 Somerset Road—Replace Roof/Install Solar Panels/Upgrade HVAC at Land Bank Shop and MGC Maintenance Building: Ms. Freeman told the Commission that the shop needed a new roof regardless of the installation of solar and HVAC improvements. She noted that the costs of improvements should be offset by future energy cost savings and clean energy rebates and excess energy produced could be used to offset electric bills at other Land Bank properties. The Commissioned favored moving forward with this project. 3. 19 Wauwinet Road—Convert Attic into Additional Bedrooms: Ms. Bell pointed out that the one-bedroom cottage was ready for occupancy as-is and there was currently no immediate need for additional housing at this (remote and somewhat inconvenient) location. The Land Bank Commission Page 3 June 6, 2023 . I Commission decided to hold off on the project at this time. 4. 14 Cathcart Road—House Improvements: The Commissioned favored moving forward with this project and putting it out to bid to obtain accurate pricing for needed repairs however some of the optional items may be eliminated due to the high cost. 5. 125 Somerset Road—Move Garage and Construct Pole Barn: Ms. Freeman said this project has been on the capital list for years. Ms. Campese said the field crew needed to be involved in the planning and design. Commissioner Jelleme suggested getting a bid for accurate prices. The Commission was generally on favor of this project,however more planning needed to be done before it could go out to bid. 6. 125 Somerset Road—Construct Two-Bedroom Apartment in Farmhouse Basement: Ms. Bell said an apartment would be more suitable to year-round living than the farmhouse that was hard to heat. It would add 900 square feet of living space that could be used year-round or by visiting vendors and consultants. The Commission authorized staff to procure bids for accurate pricing at which time a final determination could be made. 7. 30 Mizzenmast Ext. —House Renovations: The Commission authorized staff to procure bids for accurate pricing at which time a final determination could be made. 8. 166 Hummock Pond Road—House Renovation: The Commission authorized staff to procure bids for accurate pricing at which time a final determination could be made. 9. 22 Broad Street Office—Second Floor Expansion: The staff agreed additional office space would be beneficial,however Ms. Campese pointed out there was additional office space at the maintenance facility and the third-floor apartment could be converted to commercial space as well. Ms. Antonietti pointed out that it was still unclear if the addition would trigger the need to add a sprinkler system in order to meet building code. Ms. Freeman said she felt for safety reasons a sprinkler system might be worthy of consideration regardless of the code requirements given the proximity to other downtown structures. The Commission authorized staff to procure bids for accurate pricing at which time a final determination could be made. b. The Commission reviewed the following property projects and discussed planning stages and costs: 1. 8 Wesco Place—Lily Pond Restoration: The consensus of the Commission move forward with full design and permitting and to contemplate constructing in phases. 2. 72-74 Washington Street/Francis Street—Park Beach Access Improvements: Ms. Bell updated the Commission on efforts to get Town of Nantucket attention and collaboration on the project as it will entail municipal infrastructure improvements. Ms. Freeman stated that much like the Lily Pond project,the concept design needed to be further developed up to 30% full design to obtain the first real cost estimates. Discussion followed and Commissioners Land Bank Commission Page 4 June 6, 2023 Stackpole and Reinhard favored the idea of the Land Bank taking the lead in planning as the Land Bank owned the majority of land involved in the project. Commissioner Jelleme reiterated the importance of having the Town's partnership and financial support and said the cost estimates were important to further that discussion. If scope and costs were not sorted out between the Land Bank and Town at the end of Phase 2, Ms. Jelleme recommended the project should not proceed any further. Chairman Paterson and Commissioner Donato disagreed and felt the conceptual drawings were enough to bring to the Town rather than incurring more design expenses. Upon a motion made by Commissioner Jelleme and seconded by Commissioner Stackpole, a motion was made to authorize staff to spend up to $471,272.00 on the Phase 2 design of the Washington/Francis Street plan with a strong push to try to secure financial contributions from the Town and other stakeholders. It was VOTED to approve the motion as discussed. Chairman Paterson and Commissioner Donato voted nay. 3. 16 -19 East Creek(Phase 1)—Property Improvements: Ms. Freeman recommended tabling the discussion for this project until the next meeting due to cost estimate fluctuations; she requested additional time to obtain a more accurate range of cost estimates. 4. Miacomet Pond—Dredging: Ms. Bell confirmed that the Commission had previously committed to partner with the Town of Nantucket to pay a portion of the design costs of the project as the largest waterfront landowner. Ms. Freeman said the Town was managing planning and permitting for the project. The Commission favored this idea as well as partnering and contributing towards the pond dredging and/or improving water access. 5. Miacomet Golf Course—Moving Golf Hole 18: Upon a motion made by Commissioner Stackpole and seconded by Commissioner Jelleme, it was VOTED unanimously to approve planned improvements for the 18th hole on the condition that the Miacomet Golf Course would bear financial responsibility for the project. 6. 7 Nobadeer Farm Road—Additional pickleball,tennis and padel courts: Ms. Bell stated that the Request for Proposals for design services was being drafted and the NRSA had a portion of CPC funds committed to the project. Further,the Land Bank committed to oversee the completion of this project after plans were finalized. The Commission favored moving forward with the project. 7. Miacomet Pond Bridge: The Commission recommended putting this project on hold until the dredging project has been completed. 8. 65 & 67 Easton Street—Raingarden&Park Enhancements: Ms. Freeman confirmed that the conceptual plan for this property prepared by Horsley Witten had approval from the Historic District Commission("HDC") and would be before the Conservation Commission ("Con Corn") soon. Upon a motion made by Kristina Jelleme and seconded by Commissioner Donato, it was unanimously VOTED to authorize staff to procure bids for accurate pricing at which time a final determination could be made. Land Bank Commission Page 5 June 6, 2023 9. Various Properties—Forest Management(Southern Pine Beetle/Fire/Bats): Ms. Freeman told the Commission that there would be a presentation on this project at the next regular meeting. The Commission favored the concept of implementing a forestry plan over the next ten years. 10. Bike Park Location(TBD -Bike Park Planning/Installation: Ms. Bell stated that the park location had not been designated to date. Ms. Bell stated she was exploring use of the state forest land off Milestone Road with the Department of Conservation Recreation. Upon a motion made by Kristina Jelleme and seconded by Commissioner Donato, it was unanimously VOTED to authorize staff to move forward with the planning process upon location approval not to exceed $700,000. Ms. Diamond and Ms. Kantola departed the meeting at 6:00 p.m. 11. 76 Millbrook Road—House Removal/Property Improvements: Ms. Bell stated that HDC approval for the house move/demo had been received.Next a plan was needed for the accessible viewing deck and parking in order to file for a Conservation Commission permit. Further, she said property maintenance staff wanted the opportunity to work on the design in-house and with the objective of having a low maintenance property. The Commission favored moving forward with the planning process. 12. 55 Warren's Landing Road—Pipe and Bulkhead Replacement: Upon a motion made by Commissioner Jelleme and seconded by Commissioner Reinhard, it was unanimously VOTED to authorize staff to move forward with the planning and permitting to replace the existing asbestos pipe and bulkhead. 13. 19 Wauwinet Road—Eat Fire Spring Landscaping: Ms. Bell confirmed that this project had been previously VOTED to move forward with the landscaping costs not to exceed$350,000. 14. Cisco Beach—Parking Lot Move: Ms. Bell confirmed that this project had been previously VOTED to move forward with permitting to relocate the parking lot due to erosion on the South Shore,however the plan would not be implemented until absolutely necessary. 15. 321 Polpis Road—Restore& Enhance Property: Ms. Freeman reported that the field crew planned to remove the liner of the existing manmade pond and monitor the hydrology before moving forward with additional improvements. Currently contaminated duck pond water is flowing into the pond from the neighboring property. Staff recommended keeping the property closed until additional tasks are completed. Staff will continue to update the Commission as work progresses. 16. Community Garden(Location TBD) Creating Additional Community Gardens: Commissioner Jelleme proposed utilizing property at 50 Old South Road currently being grazed by animals in a fenced off area abutting the Valero property. Ms. Freeman confirmed that • the existing parking area for the playground as well as the addition of community gardens would • Land Bank Commission Page 6 June 6, 2023 , need to be expanded. The Commission strongly favored this plan and encouraged staff to move forward with this project. 17. Mill Hill Park—Improvements&Botanical Garden: Ms. Bell informed the Commission that there had been community interest in establishing a botanical garden on a Land Bank property previously, however,the right location had not been selected. She continued that the garden could be included in the planning for improvements at Mill Hill Park. Ms. Freeman said that the design concept met eligibility for applying for Community Preservation Committee (CPC) funding under the open space category and it would be a low maintenance informal botanical garden. Ms. Bell reported that she had received appreciative comments from hospital patients receiving infusion treatments in a room that overlooks the Severns property on Vesper Lane. Further, Ms. Antonietti expanded that the location was well suited for a botanical garden which would serve the hospital and community. Commissioner Jelleme favored a low-key design and encouraged designing a plan with costs to determine further financial commitment interest. Upon a motion made by Commissioner Jelleme and seconded by Commissioner Donato, it was unanimously VOTED to authorize staff to move forward with a planning process not to exceed $100,000 in order to determine future costs. 18. 113 Madaket Road(Maxey Pond)—Property Restoration&Parcel Integration: Ms. Freeman said the project was well underway and the future capital costs had to do with the road improvements the Commission had recommended during the site visit. 19. 4 Codfish Park Road—Playground Improvements: Ms. Freeman explained that the surface tiles along the pathways have been an ongoing issue and needed to be replaced with brick pathways. 20. Quidnet/Sesachacha Pond Path—Boardwalk& Swales: Ms. Freeman confirmed that this project had been permitted and was underway. 21.166 Hummock Pond Road—Greenhouse Replacement: Ms. Bell explained there had been issues with the vendor who now cannot schedule the work until the fall. Ms. Bell said she is working with the contractor for other alternatives and new pricing. 22. 19 Wauwinet Road—Greenhouse Replacement: Ms. Bell reported that due to the historic nature of the greenhouse the HDC required the panes be replaced with glass rather than the polycarbonate the Land Bank proposed. Further,the frame was wood, and would require painting now and into the future. The Commission asked Ms. Bell to go back to the HDC and request the greenhouse be demolished as it was not suitable for a farming enterprise and the replacement cost was prohibitive. 23. 158-160 Orange Street-Bachman/Ottison Merging of Lots: Ms. Freeman said that the merging of the two lots has been permitted and the cost involved was related to the removal of a retaining wall and grading. 24. 32 Western Avenue—Property Improvements: Ms. Freeman stated that Land Bank Commission Page 7 June 6, 2023 this property improvement project was near completion. 25. 17 Aurora Way—Boardwalk Construction: The Commission favored the staff moving forward with a boardwalk to improve public access to the property. 26. 4 Polpis Harbor Road/Holly Farm—Parking Area Improvements: Ms. Freeman explained the parking area has been undermined by a tree root and rather than continue to make costly repairs to the area each year she recommended removing the tree root to rectify the problem permanently. The consensus of the Commission was to move forward with the permanent repair. 27. Dog Park—Lighting Installation: The Commission favored installing a lighting system so the hours of use could be extended in the winter and further to add surveillance equipment. Ms. Freeman noted the lighting project was scheduled for the fall. 28. 2A Massasoit Bridge Road—Bathroom Renovation: Ms. Campese confirmed that the project was necessary as the bathroom floor was rotted out. She said Robert Earley will oversee the work to keep costs down. The consensus of the Commission was to move forward with the renovation. c. Long-Range Projects—Review: Chairman Paterson asked to table the discussion of the long-range projects to a future meeting. Ms. Campese inquired if any Commission members were interested in participating in Fiscal Year 2024 budget process; Commissioner Jelleme said she was interested. Chairman Paterson thanked Land Bank staff for their hard work in preparing the capital projects meeting packet which made for an efficient review process. ADJOURNMENT: Upon a motion made by Commissioner Donato and duly seconded by Commissioner Reinhard, it was unanimously VOTED to adjourn at 6:35 p.m. Attested to: CL lien B. Rei ard, Secretary Accepted,Approved, and Released by the VOTE of the Commissio this 27th day of June 2023. 1 Neil Paterson, Chairman DOCUMENTS AND EXHIBITS Nantucket Land Bank Commission Special Meeting of June 6, 2023 1. Capital Projects Financial Spreadsheet and Individual Project Informational Sheets. I