HomeMy WebLinkAbout2023-2-2 Proposed HDC Minutes for February 2,2023
ir HISTORIC DISTRICT COMMISSION
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Commissioners:Raymond Pohl(Chair),Stephen Welch(Vice-chair),Diane Coombs,Abby Camp,Vallorie Oliver,
Associate Commissioners:Jessie Dutra,Carrie Thornewill,Connie Patten
— MINUTES —
Thursday February 2,2023
Conference Room, 2 Fairgrounds Road &Remote Participation via ZOOM.
Called to order at 1:03 pm. and announcements by Mr.Welch
Staff in attendance: Holly Backus,Historic Planner;Esmeralda Martinez,Land Use Specialist.
Attending Members: Welch,Camp, Oliver,Thornewill, Ca ="R
Remote Participants:Coombs,Patten _ mT fi»t.
Absent Members: Pohl,Dutra (
Late Arrivals: Patten left at 2:00pm. ('.i ti
Early Departures: None -p -::1)
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Adoption of Agenda. 1 :
Motion Motion to Approve as drafted: (Oliver) cia „''i'{'
Vote Carried unanimously " +
I. COMMISSION DISCUSSION&VOTE
1) Refinements'to Best Practices (adopted 11/17/22) •
Welch-forgo any discussion on the refinements of the Best Practices.
2) Advisory Groups (Near-term Action)
Welch- Commission discussion and potential vote. Give the Select Board and idea what to do with this topic, based on
having watching the meetings,based on them wanting to do a good thing,not really understanding because there's different
input or testimony from Commissioners.
Subject to Andrew's consent,professional staff(Holly,Esmeralda,and Billy)meet with HSAG Chair,and separately SAC Chair,
to work through differing assessments (represented at past SB meetings)to resolve operational details for each group,their result
taking the form of a brief document. Document to include the: "Who, Why, What, How, Where, and When" nature of the
groups,and related matters;reasonably reflecting each party's concerns. Foregoing document to be forwarded to HDC for policy
review, and potential modifications,and a vote, after which HDC moves the matter to SB (with a request they reconstitute the
two groups subject to the measures within the document) under their charter powers (near term) and as otherwise required or
determined beneficial(long term). As per previous HDC vote,HDC's request to SB to include a provision that the HDC selects
successful candidates for SB ratification,or to this effect.
• To come to a-solution that or procedure that will allow to develop a kind of a common perspective to be presented to
the Select Board.
• Suggesting that Historic Structure Advisory Group, Sign Advisory Council, and professional staff with support of the
Director of Planning,to try to develop the who,what,where,when,and why.To accomplish who's involved,what are
they accomplishing,when are they doing it,why are they doing it.
II. COMMISSION DISCUSSION
• Understanding ATM Citizen Article 10: Independent HDC Administrator
In day-to-day operations,what this distills to
• at time of submission,incomplete applications are no longer accepted,and ii)
• watchful eyes,capable of discerning higher-level context(historic appropriateness, character and setting) assess
proposed work to help prevent approval errors.
• Proper application and completedapplications.
• Full implementation of a recently adopted HDC best practice (that staff not accept incomplete applications,and
that checklists are regularly used for this purpose but also to inform applicants.of requirements) directly addresses
the first intended outcome;that effort is in process.
Page 1 of 2
Proposed HDC Minutes for February 2,2023
1. Draft minutes as listed.
Adjournment:
Motion Motion to Adjourn at 3:06 pm. (Coombs)
Vote Carried unanimously
YouTube link: https://www.youtube.com/watch?v=1I6tEJUcUvw
Submitted by:
Esmeralda Martinez
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