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Home My WebLink About2022-11-29 AGENDA Nantucket Land Bank Commission Special Meeting of November 29, 2022 Land Bank Conference Room,22 Broad Street CALL TO ORDER: 4:00 P.M. 3+MR A. CONVENE IN OPEN SESSION y 1. PUBLIC COMMENT/ STAFF ANNOUNCEMENTS �. ",lv ]VJ- 2. GOLF BUSINESS a. Sconset Golf Course—Manager's Monthly Review b. Mh comet Golf Course—Manager's Monthly Review c. 2023 Membership and Fee Rates -Recommendations d. Sconset Golf Course 2023 Draft Budget—Review and Discussion e. Miacomet Golf Course 2023 Draft Budget—Review and Discussion 3. AGRICULTURAL PROPERTY MANAGEMENT a. 19 Wauwinet Road/Eat Fire Spring—Agricultural RFR Approval 4. COMMISSIONERS ADDITIONAL QUESTIONS AND'CONCERNS B. EXECUTIVE SESSION: The Executive Session is for Purpose 6[G.L. c. 30A, 21(a)(6)]. The particular transactions and parcels of real estate are not identified since disclosure of the property information may have a detrimental impact on the Land Bank's negotiating position with one or more third parties; and for Purpose 3 [G.L. c. 30A, 21(a)(3)], discussions concerning strategy with respect to ongoing litigation. The Commission will not reconvene in open session at the conclusion of executive session. 1. Land Court Department Case No. 22 MISC 000409:Nantucket Islands Land Bank v. Hunter S. Ziesing and Marcy E. Ziesing, Co-Trustees of the Lampoon Nominee Trust(6 Wesco Place) 2. Suffolk Superior Court Docket No. 2284CV02606: Richard Corey, Trustee of Twenty- One Commercial Wharf Nominee Trust v. Massachusetts Department of Environmental Protection,Nantucket Islands Land bank, and Nantucket Conservation Commission. (Petrel Landing/17 Commercial Street) 3. Real Estate Acquisition C. ADJOURNMENT -• MINUTES Nantucket Land Bank Commission Special Meeting of November 29, 2022 Land Bank Conference Room, 22 Broad Street Nantucket, Massachusetts WALLTO ORDER: 4:00 p.m. I�RENT: Kristina Jelleme,Neil Paterson,Allen Reinhard, John Stackpole,Mark Donato. ST .4 PRESENT: Jesse Bell, Executive Director; Susan Campese, Administrator/Finance F Mart ,ger; Marian Wilson, Assistant Administrator. Miacomet Golf Course ("MGC") and Sconset Golf Course ("SGC) General Manager, Sean Oberly;NGM, Inc. President, Matthew Galvin; Farmers, Dylan Wallace'and Aiden and Natasha Feeney were also present at call to order. I. CONVENE IN OPEN SESSION: A. PUBLIC COMMENT/STAFF ANNOUNCEMENTS: Ms. Bell reminded the Commission that a special site visit meeting was planned for December 12, 2022, at 1:00 p.m. ( B. GOLF BUSINESS: 1. Sconset Golf Course ("SGC")—Manager's Monthly Review: The Commission reviewed the balance sheet and profit and loss comparisons for October 2022. Mr. Oberly noted that SGC closed for the season after Indigenous Peoples Day,however he considered extending the closing for an additional week or two in 2023 in order to accommodate golfers while MGC-was being aerated. Overall, he said SGC has surpassed their expectations. 2. Miacomet Golf Course ("MGC")—Manager's Monthly Review: The Commission reviewed the balance sheet and profit and loss comparison for October 2022. Mr. Galvin pointed out that due to poor weather fewer rounds were played than last October, however it was the first time that the course made a profit in the months of September and October. Mr. Galvin pointed out that the Food and Beverage department continued to go over budget due to lack of staff and resulting overtime costs. He said he expected that personnel brought in through the H2B visa program in 2023 would correct that problem. In addition,he was pricing out health insurance plans to bring expenses down as well as change the employee contribution to 20% of the premium verse the 10% they pay currently. 3. 2023 Membership and Fee Rates—Recommendations: Mr. Galvin stated that he completed a competitive analysis and the results showed that the rates were well within market pricing but should be increased to offset rising expenses and anticipated capital repairs and improvements. He recommended the following rates (with increases in bold): Land Bank Commission Page 2 November 29, 2022 Miacomet Golf Course Rates 2023 Winter Membership (Oct—May) $ 850.00 Resident Discount Card(May-Oct) $ 100.00 18 Hole Resident Greens Fees $ 145.00 9 Hole Resident Greens Fee $- 95.00 18 Hole Greens Fees $ 245.00 9 Hole Greens Fees $ 150.00 18 Hole Package $ N/A 9 Hole Package $ N/A Group Outing Flat Rate $ 3000.00 Twilight Golf(after 5pm) $ 100.00 Range Balls—Small Bucket $ 8.00 Range Balls—Medium Bucket $ 13.00 Range Balls—Large Bucket $ 18.00 18 Hole Cart(per person) $ 30.00 9 Hole Cart(per person) $ 20.00 Pull Cart $ 17.00 18 Hole Club Rentals $ 75.00 9 Hole Club Rentals $ 55.00 Single Charter $ 800.00 Family Charter $ 1,500.00 Single Membership Dues—Legacy $ 2,175.00 Family Membership Dues—Legacy $ 3,947.00 Single Membership Due—Regular $ 3,638.00 Family Membership Dues—Regular $ 6,628.00 • Sconset Golf Course Rates /2023 MGC Member 9 Hole Greens Fee $ 20.00 MGC Member 18 Hole Greens Fee $ 30.00 Summer Membership (May—Oct) $ 850.00 18 Hole Greens Fees $ 80.00 • 9 Greens Fees $ 55.00 Children's Rate - 9 Holes $ 20.00 Pull Carts $ 7.00 Club Rentals $ 25.00 Upon a motion made by Commissioner Donato and duly seconded by Commissioner Reinhard,it was VOTED to approve the 2023 rates as presented. Commissioner Stackpole recused himself from the vote. Rachael Freeman, Director of Environmental and Agricultural Resources, entered the meeting at Land Bank Commission Page 3 November 29, 2022 4:21 p.m. 4. Sconset Golf Course 2023 Draft Budget—Review and Discussion: Mr. Galvin said he felt the ability to share resources with Miacomet was key to making the course so successful. Mr. Oberly presented a draft budget for SGC and reviewed some of the mote significant increases in the budget. A motion was made by Commissioner Jelleme and duly seconded by Commissioner Reinhard, it was VOTED to approve the budget as presented. Commissioner Stackpole recused himself from the vote. C. AGRICULTURAL PROPERTY MANAGEMENT: 1. 19 Wauwinet Road/Eat Fire Spring—Agricultural RFR Approval: Ms. Freeman reported that she had incorporated the changes discussed at the last meeting into the RFR and presented a new aerial of the property designating the potential public access areas and agricultural fields. She said other than adding insurance information and minor changes the RFR was ready. Further, she reported that Ms. Bell appointed the following people to the evaluation committee: Jesse Bell,Kristina Jelleme, Jordan McHugh,Matt Haffenreffer and Ray Owen. Upon a motion made by Commissioner Stackpole and duly seconded by Commissioner Reinhard, it was unanimously VOTED to approve the RFR subject to minor changes approved by staff Mr. Wallace and Mr. and Mrs. Feeney departed the meeting at 4:35 p.m. D. GOLF BUSINESS: continued. 1. Miacomet Golf Course ("MGC")Proposed 2023 Budget—Discussion: Mr. Oberly presented the proposed budget and said,the biggest changes from the prior year were in the food and beverage department as they planned on being open seven days a week for lunch and five for dinner service. Further,Mr. Oberly reported he has been working with a consultant regarding the restaurant and he was learning a lot and expected to tighten up systems, increase efficiency and provide more training for the front of the house. Chairman Paterson asked about the golf simulators. Mr. Galvin said after work was complete for the sound proofing, they would start marketing them, as they were underutilized, and he thought non-golfers may be interested. Further, he said.they could be moved outside and used for lessons. Upon a motion made by Commissioner Donato and duly seconded by Commissioner Reinhard, it was VOTED to approve the budget as presented. Mr. Galvin said in addition to the budget he was working on a new policy for the membership waiting list. He said the list had 520 names on it and he felt that many names would fall off if there were some sort of financial obligation to staying on the list. He recommended that in order to continue on the list there should be a requirement to buy a gift certificate to be used within a year at MGC. His thinking was that it should be no greater than$500 but he had not come to a final. 1 conclusion on the amount. Upon a motion made by Commissioner Donato and duly seconded by Commissioner Jelleme, it was unanimously VOTED to approve the new policy leaving the amount - of the gift certificate up to the discretion of golf management. Land Bank Commission Page 4 November 29,2022 E. COMMISSIONERS ADDITIONAL QUESTIONS AND CONCERNS:None. Mr. Galvin and Mr. Oberly departed the meeting at 5:07 p.m. II. EXECUTIVE SESSION: A motion was made by Commissioner Stackpole and duly seconded by Commissioner Reinhard to go into executive session in order to discuss the purchase, exchange, lease or value of real property and review and approve executive session minutes. A roll call vote was taken on the motion: Allen Reinhard-Aye;Neil Paterson-Aye; John Stackpole-Aye; Kristina Jelleme-Aye;Mark Donato. The Chaitinan declared it was appropriate to go into Executive Session under Purpose 6 [G.L. c. 30A, 21(a)(6)] for matters regarding real estate acquisition where discussion in open session may be detrimental to the Land Bank's negotiating position; and under Purpose 3 [G.L. c. 3OA, 21(a)(3)] for discussions concerning strategy with respect to ongoing litigation.The Chairman further announced that the Commission would not reconvene in regular session at the conclusion of executive session: ADJOURNMENT: Upon a motion made by Commissioner Reinhard and duly seconded by Commissioner Stackpole, it was VOTED to adjourn at 5:40 p.m. -2///. Attested to: ,' `� 't' f2 Mark onato, Secretary Accepted, Approved, and Released by the VOTE of the Commission 's 13th day of December 2022. Neil Paterson, Chairman DOCUMENTS AND EXHIBITS Nantucket Land Bank Commission Special Meeting of November 29, 2022 1. Sconset Golf Course—Financial Reports October 2022 2. Miacomet Golf Course—Financial Reports October 2022 3. 2023 Proposed Golf and Membership Rates - 4. 2023 Proposed Sconset Golf Course Budget 5. 2023 Proposed Miacomet Golf Course Budget 6. Aerial/Plan of 19 Wauwinet Road/Eat Fire Spring 1