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Home My WebLink About2022-11-8 ar N n i AGENDA r, Nantucket Land Bank Commission `' `� Regular Meeting of November 8, 2022 2122 tint, Land Bank Conference Room, 22 Broad Street 25 H 9: 27 CALL TO ORDER: 4:00 P.M. A. CONVENE IN OPEN SESSION 1. PUBLIC COMMENT/ STAFF ANNOUNCEMENTS 2. AGRICULTURAL PROPERTY MANAGEMENT a. Draft Community Garden Survey b. Agricultural RFPs -Update 3. PROPERTY MANAGEMENT a. Property Management—Equipment Request b. Pickle/Tennis—Disposal Fees Discussion 4. REGULAR BUSINESS a. Schedule Planning Site Visits 5. TRANSFER BUSINESS a. Current"M"Exemptions b. Current"0"Exemption • 6. APPROVAL OF MINUTES a. Regular Meeting of October 27, 2022, and Special Meeting of November 3, 2022 7 FINANCIAL BUSINESS a. Monthly Transfer Statistics b. Warrant Authorization—Cash Disbursement c. Warrant Authorization—2016 Refunding Semi-Annual Bond Payment 8. PERSONNEL BUSINESS a. Executive Director-Review 9. COMMISSIONERS ADDITIONAL QUESTIONS AND CONCERNS B. EXECUTIVE SESSION: The Executive Session is for Purpose 6[G.L. c. 30A, 21(a)(6)]. The particular transactions and parcels of real estate are not identified since disclosure of the property information may have a detrimental impact on the Land Bank's negotiating position with one or more third parties. The Commission will not reconvene in open session at the conclusion of executive session. 1. Approval of Executive Session Minutes 2. Real Estate Acquisition C. ADJOURNMENT MINUTES Nantucket Land Bank Commission Regular Meeting of November 8,2022 Land Bank Conference Room, 22 Broad Street Nantucket, Massachusetts CALL TO ORDER: 4:00 p.m. PRESENT: Kristina Jelleme,Neil Paterson,Allen Reinhard,Mark Donato via Zoom. ABSENT: John Stackpole. STAFF PRESENT: Jesse Bell, Executive Director; Eleanor Antonietti, Special Projects Coordinator; Susan Campese,Administrator/Finance Manager; Marian Wilson,Assistant Administrator. Farmer, Dylan Wallace and Citizen, Anne Churns, were also present at call to order. I. CONVENE IN OPEN SESSION: A. PUBLIC COMMENT/ STAFF ANNOUNCEMENTS: Ms. Bell stated that a special meeting to discuss the golf budgets would be held on Tuesday,November 29,2022 at 4 p.m. in the conference room. B. AGRICULTURAL PROPERTY MANAGEMENT: 1. Draft Community Garden Survey: Ms. Campese presented a draft survey designed to gauge public interest in expanding community gardening opportunities around the island. Ms. Campese said if the Commission approved the draft, staff would get it finalized and translated into Spanish and figure out the best distribution methods. The Commission thanked Ms. Campese for the quick turnaround and encouraged staff to move forward with circulating the survey. 2. Agricultural RFPs—Update: Ms.Antonietti explained that two RFPs would be issued for Eat Fire Spring and Mt. Vernon Farm and that similar to the RFP for golf management services, an evaluation committee would review the proposals and provide recommendations to the Commission. Ms. Freeman and Ms. McHugh were working on putting together the front-end specifications and evaluation criteria for the Eat Fire Spring RFP. Ms. Antonietti asked for a vote of the Commission to use the RFP process and anticipated the following timeline: Release date of December 15, 2022; bids due date February 15th, 2023; award process on March 15th, 2023. Ms. Bell inquired about accelerating the process and Ms. Antonietti emphasized the importance of conducting due diligence to ensure a quality RFP design to use as a baseline for future agricultural RFPs. Commissioner Jelleme suggested shortening the evaluation timeframe to allow the farmers adequate time for spring preparation at the sites. Upon a motion made by Commissioner Jelleme and duly seconded by Commissioner Reinhard, it was unanimously VOTED to use the RFP process based on a determination that it is necessary for the Land Bank to compare farming proposals for 1 designated agricultural properties based on the relevant experience, skills and qualifications of Land Bank Commission - Page 2 November 8,2022 tenant farmers who will be expected to conduct a full range of high-quality agricultural operations that yield significant public benefits. C. PROPERTY MANAGEMENT: 1. Property Management—Equipment Request: Ms. Campese presented a request from the Property Management Department to purchase an additional F150 or F250 pickup truck for approximately $45,000 and a snowplow for$12,000. Upon a motion made by Commissioner Jelleme and duly seconded by Commissioner Reinhard, it was unanimously VOTED to authorize the purchase of a new truck and snowplow. 2. Pickle/Tennis—Disposal Fees Discussion: Ms. Bell indicated that the last permit had been received and construction of the project was finally commencing. At a kickoff site meeting Mr. Furlong asked whether they could use the Land Bank's account at the landfill for disposal of cleared debris in preparation for the new pickle ball courts. The Commission asked whether Land Bank staff was contributing to the clearing effort and Ms. Bell was not certain. She suggested that she come back with more detailed information at a future meeting as she planned to meet with Mr. Furlong that week to discuss the NRSA's management of growing membership. Mr. Wallace departed at 4:49 p.m. D. REGULAR BUSINESS: 1. Schedule Planning Site Visits: Ms. Bell stated that she would like to schedule site visits to assess the properties and discuss planning options for 321 Polpis Road, 19 Wauwinet Road, and 14 Cathcart Road. Staff will post the open meeting for December 12th at 1:00 p.m. E. TRANSFER BUSINESS: 1. October 2022 Transfers—Record Nos. 44982 through 45079: The Commission reviewed transfers for the period of October 1, 2022,through October 31, 2022. a. Current"M"Exemptions and Liens: Upon a motion made by Commissioner Jelleme and duly seconded by Commissioner Reinhard, it was unanimously VOTED to authorize the placing of liens against the following properties as a result of the purchasers claiming the "M" exemption as first-time buyers of real property: No. 45036 Zoran Milovski and Tanya Milovska No. 45052 Chad Diggan No. 45069 Edward Coffin, Jr. and Morgan Coffin b. Current"0"'Exemption and Lien: Upon a motion made by Commissioner Jelleme and duly seconded by Commissioner Reinhard, it was unanimously VOTED to authorize the placing of a lien against the following property as a result of the purchasers claiming the"0" exemption as part of a deed-restricted affordable housing program: Land Bank Commission Page 3 November 8,2022 No. 45021 Lina Calkaite and Floyd Randi Smith F. APPROVAL OF MINUTES: Upon a motion made by Commissioner Reinhard and duly seconded by Commissioner Donato it was unanimously VOTED to accept, approve, and release the regular session minutes of October 27,2022, and special meeting minutes of November 3, 2022, as written. G. FINANCIAL BUSINESS: 1. Monthly Transfer Statistics: Monthly transfer statistics reports comparing calendar years 2021 and 2022,through October 2022,were presented to the Commission. 2. Warrant Authorization—Cash Disbursements: Upon a motion made by Commissioner Reinhard and duly seconded by Commissioner Donato it was VOTED to execute the November 8,2022,warrant document in the amount of$168,019.47 to be provided to the County Treasurer. Commissioner Jelleme recused herself from the vote. 3. Warrant Authorization—2016 Refunding Semi-Annual Bond Refund: Upon a motion made by Commissioner Jelleme and duly seconded by Commissioner Reinhard, it was unanimously VOTED to approve payment and authorize staff to wire the Series A semi-annual 1 bond payment of interest and principal in the total amount of$976,700.00 from the Land Bank's Collection Account to the Bond Trustee at U.S. Bank. H. PERSONNEL BUSINESS: 1. Executive Director—Review: Chairman Paterson reported that he and Commissioner Jelleme had met with Ms. Bell to present the review written by Commissioner Jelleme that incorporated notes from individual Commissioners. Upon a motion made by Commissioner Reinhard and duly seconded by Commissioner Jelleme, it was unanimously VOTED to approve the review and increase Ms. Bell's salary by five percent along with a longevity payment. I. COMMISSIONERS ADDITIONAL QUESTIONS AND CONCERNS: 1. Status of Long Pond Landing Project: Ms. Campese confirmed that the contractor had begun work to replace the lumber with the materials that were specified. They anticipated the work would be completed in a week. Ms. Churns departed at S:07 p.m. II. EXECUTIVE SESSION: Upon a motion made by Commissioner Jelleme and duly seconded by Commissioner Donato, it was unanimously VOTED to go into executive session in order to discuss the purchase, exchange,lease or value of real property, discuss pending litigation and review and approve executive session minutes. Donato-Aye, Paterson-Aye, Jelleme-Aye,Reinhard-Aye. The Land Bank Commission Page 4 November 8,2022 P• Chairman under Purpose 6 [G.L. c. 30A,21(a)(6)] declared that discussion of these matters in open session may be detrimental to the Land Bank's negotiating position and that the Commission would not reconvene in regular session following executive session. ADJOURNMENT: Upon a motion made by Commissioner Reinhard and duly seconded by Commissioner Donato, it was VOTED to adjourn at 6:12 p.m. Attested to: Mark Donato, ecretary Accepted, Approved, and Released by the VOTE of the Commission this 22nd day of November 2022. AA(Ylr Neil Paterson, Chairman 1 • MONTHLYTRANSFER STATISTICS"CALENDAR.2021 _ CAL21 Total Exempt Taxable Total Gross Gross Revenue Month Transfers Transfers Transfers Value Value Taxable Received Jan-21 118 60 50 $108,513,635 $102,961,135 $2,069,223 Feb-21 87 48 39 $107,677,305 $99,427,305 $1,988,546 Mar-21 125 62 63 $149,643,408 $144,563,748 $2,903,275 Apr-21 154 74 80 $253,758,427 $248,349,549 $4,980,991 May-21 113 47 66 $129,395,513 $124,775,513 $2,495,510 Jun-21 111 44 67 $162,548,991 $159,052,699 $3,181,054 Jul-21 86 34 52 $160,463,031 $156,448,031 $3,128,961 Aug-21 94 52 42 $147,307,536 $137,682,536 $2,753,651 Sep-21 120 41 79 $279,227,463 $277,117,463 $5,542,349 Oct-21 197 56 141 $582,600,629 $579,326,185 $11,586,524 Nov-21 129 56 73 $213,581,181 $210,102,666 $4,214,053 Dec-21 177 103 74 $312,971,054 $299,536,054 $5,990,721 THRU OCT 21 1205 . 518 679 $2,081,135,938 $2,029,704,164 $40,630;083 Average 126 56 69 $217,307,348 $211,611,907 $4,236,238 Low 86 34 39 $107,677,305 $99,427,305 $1,988,546 High 197 103 141 $582,600,629 $579,326,185 $11,586,524 MONTHLYTRANSFER STATISTICS=CALENDAR_2022 • CAL22 Total Exempt Taxable Total Gross Gross Revenue Month Transfers Transfers Transfers Value Value Taxable Received Jan-22 81 42 39 $111,899,100 $97,499,100 $1,950,732 Feb-22 49 30 19 $64,634,159 $62,761,659 $1,254,483 Mar-22 93 58 - 35 $108,126,499 $89,777,499 $1,805,550 Apr-22 91 39 52 $208,684,710 $203,890,995 $4,085,810 May-22 85 50 35 $114,937,121 $107,212,121 $2,144,242 Jun-22 98 57 41 $130,698,457 $122,677,055 $2,453,541 Jul-22 79 • 48 31 $124,164,276 $119,014,276 $2,387,886 Aug-22 81 57 24 $84,455,392 $70,037,323 $1,417,575 Sep-22 85 41 44 $199,748,058 $192,528,058 $3,850,561 Oct-22 97 38 59 $216,160,950 $206,610,950 $4,132,219 Nov-22 Dec-22 THRU'OCT22 839 460 379 $1,363,508,722 $1,272,009,036 $25,482,599 Average 84 46 38 $136,350,872 $127,200,904 $2,548,260 Low 49 30 19 $64,634,159 $62,761,659 $1,254,483 High 98 58 59 $216,160,950 $206,610,950 $4,132,219 I MONTHLY(UNAUDITED) DOCUMENTS AND EXHIBITS Nantucket Land Bank Commission Regular Meeting of November 8, 2022 1. Draft Community Gardens Survey 2. Monthly Transfer Report—October 2022 3. Current"M"Exemptions (see transfer business for record nos.) • 4. Current"0"Exemption(see transfer business for record no.) 5. Calendar Year Transfer Statistics and Graphs—October 2022 6. Check Warrant Summary dated November 8th, 2022 7. 2016 Refunding Bond Warrant dated November 8th, 2022 I I TRANSFER BUSINESS Nantucket Land Bank Commission Regular Meeting of November 8,2022 1. October 2022 Transfers—Record Nos. 44982 through 45079 a. Current"M"Exemptions and Liens: No. 45036 Zoran Milovski and Tanya Milovska No. 45052 Chad Diggan No. 45069 Edward Coffin,Jr. and Morgan Coffin b. Current"O"'Exemption and Lien: No. 45021 Lina Calkaite and Floyd Randi Smith 1