HomeMy WebLinkAboutOctober 20, 2022+ Proposed CapProCom Minutes for October 20,2022,adopted Nov.3
r�� ��. Town of Nantucket k,= ,
C Cat, N
5 y ,� Capital Program Committee0 32 � �_
. � .
ORkit- www.nantucket-ma.gov
Members: Stephen Welch (Chair),.Richard Hussey (Vice Chair),Jill Vieth (Secretary),Jason Bridges,Pete
Kaizer, Christy Kickham,Barry Rector
MINUTES
Thursday, October 20,2022
131 Pleasant Street & Zoom
Called to order at 10:12 a.m. and announcements made by Mr. Welch .
Staff: Gregg Tivnan, Town Manager; Brian Turbitt, Financial Director; Susan Cannel, Assistant
Financial Director;Terry Norton,Town Minutes Taker
Attending Members: Welch,Hussey,Vieth,Kickham
Remote Participation:Vieth . .
Absent Members; _ Bridges,IZaizer,Rector
Department Heads: Stephen Arceneaux,Department Public Works (DPW) Director
Documents used: Copy of draft minutes as listed; Capital Improvement Plan (CIP) Requests and
supplemental documentation
Adoption of Agenda
Motion Motion to Approve as drafted: (made by: Hussey) (seconded)
Roll-call Vote Carried 4-0//Hussey;Kickham,Vieth,and Welch-aye
I. PUBLIC COMMENTS
1. None
II. APPROVE MINUTES
1. October 6, 2022
Motion Motion to Approve. (made by: Hussey) (seconded) .
Roll-call Vote Carried 3-0//Hussey,Kickham, &Vieth-aye;Welch abstain
III. OVERVIEW AND DISCUSSION OF FY2024 CAPITAL REQUESTS
1. DPW Transportation
Discussion a.Presentation of FY2024 and Out-Year Requests.
Arceneaux — Replace DPW Fuel Tank $375,000; Sidewalk Improvement Plan (SB Strategic
Plan) $1.125m; Road Improvements/Maintenance Island Wide, (SBSP) $3m; Multi-Use Path
Maintenance (SBSP) $1m; Cobblestone. Improvements $550,000; `Sconset Footbridge
Construction (Supplemental Funding) $100,000.
Turbitt — Millie's Bridge was done in September using Natural Resources funds; won't be
covering that today. Millie's Bridge Redesign w/Constructions, $1m; Mr. Tivnan will discuss
the $13m Supplemental Funding Surfside Area Roads Reconstruction-Lover's Lane,
Monohansett, and Okorwaw:
Kickham—Asked how they establish high-priority sidewalk repair areas.
Arceneaux We drive around and write out a list; we then put that against the budget. We
settled on India Street for FY2024, but we'll have a contractor coming in to help prepare a
life-cycle list.
Kickham — Suggested telling the public what you have done and what you are planning to
do.
Welch —Asked if there are any fire cisterns to be infilled. Confirmed the sidewalk repair is
from Centre Street to parallel with Liberty Street section of India.
Page 1 of 4
Proposed CapProCom Minutes for October 20,2022,adopted Nov.3
Arceneaux—Not that he's aware of but he'll work with Water and Fire.
Explained how the Island-wide road repair is prioritized for FY2024. This spreadsheet was
produced by the contractor we're working with using a 5%increase for the estimates.
Welch Something like the road repair spreadsheet is sufficient for our needs. Looking back,
suggested another page showing what was completed. A similar spreadsheet would also work
well for sidewalks. He didn't see Newtown Road, asked if that was approved for widening
with sidewalk or multi-use path (yes last year).
Arceneaux—To ensure we aren't cutting into roads resurfaced less than 3 years ago,we have
to talk to all interested parties and utilities to ensure nothing is projected. We are asking the
Town to extend that to 5 years.
We are using a different type of paving for the multi-use paths in an effort to reduce costs.
Top repair priority will be anything broken and cracked. It's a similar breakdown as for the
road,not including cobblestone or sidewalks.
Welch —Asked if the vendor will be using this type of report. This level of detail would be
helpful to the community.
Arceneaux—We will have a plan for our rights of way with a community-friendly version of
this to be posted to our website.
Our contractor will help to assess cobblestone, Belgium block, and brick road repair. We will
be doing patchwork because it's so expensive. Looking at only North Water with minor work
on Main Street. We're looking at doing a major door-to-door project for Main Street in the
future.
Welch — Asked about the assessment of Lower Pearl Street, New Whale Street, Liberty
Street, Gardner Court, and Stone Alley.
Arceneaux—That assessment was done by BETA, the contractor, and will be pushed out to
a later fiscal year.
Welch—There's a lot of community discussion about the methodology and best practices for
installation of cobblestone.
Arceneaux—We've addressed the 2' drop at the top of Cobblestone Hill. We address repair
work from our on-site review but will have a contractor come in to assess and possibly reduce
the list. We have on record the proper installation and are working with Historic District
Commission (HDC) to maintain the standard they have on record. The money we are asking
for now is for an overhaul of a specific area.
Kickham — Asked if there's a balance in the cobblestone account (yes). Asked how that
would be allotted.
Arceneaux—He'd make a request to Finance to use those funds for this purpose.
Kickham—Regarding Cobblestone Hill, asked if there's any coordination with sidewalk and
cobblestone to eliminate the curb and go with a flat sidewalk.
Arceneaux — We've requested changes of HDC; nothing can be done without a significant
amount of dialogue and meetings.Working on bringing it back to where it was.
Hussey — Asked if any medium requests fall under imminent threat to safety. If there are,
you should bump them up to high priority. He thinks both bridges are threats to safety.
Arceneaux—The assessments he was given didn't meet the requirements of imminent threat
at that time. Both bridges require a degree of engineering we are not able to do ourselves.
Welch — We'll pick Millie's Bridge up at a later date. Suggested moving on to the `Sconset
footbridge.
Arceneaux—Our strategic planner is working with us to find someone to do the work.
Welch—A request was put in for FY2021 and now there's a supplemental request; this isn't
going to get cheaper,is highly visible, and heavily used.
Kickham—Asked if`Sconset Bridge includes painting.
Arceneaux—He'd have to ask Chuck Larson;whether or not it's included,we will paint it.
Supplemental Funding Surfside Area Roads Reconstruction:
Page 2 of 4
Proposed CapProCom Minutes for October 20,2022,adopted Nov.3
Tivnan—He has been involved in with `Sconset and Vertex to make the bridge safe. Millie's
Bridge is also part of the Coastal Resiliency Plan undertaken by Arcadis and is one of our top
5 priority projects;right now,it's being determined what to do with the bridge.
He's involved with the Surfside water and transportation enhancement Projects. Since 2016,
there have been multiple appropriations to reconstruct the road with multi-use paths.There is
a water main expansion project happening, that will overlap these roads-which are being
accelerated to coincide with the road reconstruction. Applied for a State funding $7.8m for
work on the 2021 Airport Water System Extension in conjunction with PFAS mitigation. Our
intent with this request is that, once the fast-track water main is opened,we would start these
projects. The reconstruction of the roads is phased to follow the water-main work; the
funding is in place for the water-main work. GPI and CDM Smith are working together to
design the drainage and side paths all the way to Monohansett.
Hussey.—Why is this rated medium priority.
Turbitt—We can look into changing that to high priority.
Welch — By combining the water with the tarmac work, asked if that provides some cost
savings.
Tivnan—About$200,000 is saved at best.
Welch—Asked if side paths will be on each road.
Tivnan—Yes, the side path would be 10'wide with a buffer between it and the road.
Vieth— Going back to Okorwaw and Monohansett, asked which side the path will be placed;
it looks like you're going into properties.
Tivnan—It would be on the right side and not in the road. Most of the paths arewithin the
road layout but are engaged in getting voluntary easements or takings. Where there are pinch
points, the road would be shifted left and might require a small taking.
Vieth—Along Okorwaw, the terrain goes up with a lot of driveways.
Tivnan—We just started engaging in outreach; some discussion has involved the skirts over
the driveways.We realize some utilities will need to be moved.
Kickham Asked if there would be any driveway repairs covered by this work. He's
concerned about giving someone a Belgium block driveway who doesn't have it now.
Tivnan — Any driveway apron work would be paid through this program. They took aerial
views to find out who has Belgium block aprons.
Welch—Asked where they are with the Transportation Planner;it was brought up that this is
a straight-shot cut through that could be high speed. He's wondering if speed mitigation is
part of the process. He doesn't think it's fair to characterize this as a reconstruction; this is a
road enhancement and should be reflected as such in documents that will go on to the
Finance Com.
Tivnan It's a project of value. Pat Reed, Transport Planner, is involved and came up with
combining water and transportation enhancements. It's really an area improvement plan. As
far as speed mitigation, that's a huge issue for Lovers Lane. The current conceptual designs
for Okorwaw and Mono have various elements for traffic calming. We are planning to public
sessions when we have better plans in hand.
Out Years 2025:
Arceneaux—There will be more information forthcoming.
b.RORI Completion/Discussion
IV. OTHER BUSINESS
1. Discussion of Potential New Day and Time for Meetings.
2. Change of Meeting Venue: Update from Finance Department
Turbitt—We need NCPTV to be available.
3. Report-writing Workgroup—Update action items:
Turbitt—Reached out to PLUM for availability.
4. Green Sheet/Committee Reports
Page3of4