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HomeMy WebLinkAboutDecember 12, 2021 CapProCom Minutes for December 16,2021,adopted Aug. 18 _ ,.:, e r ' 6-47 �� �A 1� Town of Nantucket .,, g fi.,(--- ,� , Capital Program Committee 2022 A G 19 Pm 3: 18 '€4pU ---- O1' www.nantucket-ma.gov Members: Stephen Welch (Chair),Jill Vieth (vice chair),Richard Hussey (Secretary),Jason Bridges,Kristie Ferrantella, Pete Kaizer, Christy Kickham MINUTES Thursday, December 16,2021 This meeting was held via remote participation using ZOOM and YouTube, Pursuant to Governor Baker's March 12, 2020 Order Regarding Open Meeting Law Called to order at 10:06 a.m. and Announcements made. Staff: Richard Sears,Assistant Director Finance;Terry Norton,Town Minutes Attending Members: Welch,Vieth,Hussey,Bridges, Ferrantella,Kaizer,Kickham Late arrival: Bridges, 10:09;Kickham 10:12 Early Departure: Kaizer&Bridges, 10:59 am Documents used: Draft minutes for November 18, 2021;FY2023 Capital Improvement Plan (CIP) Requests Agenda: Motion Motion to Adopt the agenda as amended. (made by: Hussey) (seconded) Roll-call Vote Carried 5-0//Husse ,Kaizer,Ferrantella,Vieth, and Welch-a e I. PUBLIC COMMENTS None II. APPROVE MINUTES 1. November 18,2021 Motion Motion to Approve. (made by: Hussey) (seconded) Roll-call Vote Carried 5-0//Hussey,Ferrantella,Vieth,Ki.ckham,and Welch-aye III. DISCUSSION GROUP RORIs; VOTE PRELIMINARY CURRENT RECOMMENDATIONS Discussion Welch—This is a review of requests brought up by the membership. NFD,Active Shooter Response: Bridges —He and Mr. Kickham felt the RORI didn't allow them to put stuff in;he thinks this is important and should be advanced. Welch —Asked if there is an associated personnel component. We don't normally get into that except for a new service. Sears—No, this is for training and equipment. Motion Motion to enter to hopper. (made by: Kaizer) (seconded) Roll-call Vote Carried 6-0// Kaizer,Ferrantella,Bridges,Hussey,Vieth, and Welch-aye NFD, Utility Terrain Vehicle: Kickham—He had tried to reach out to Fire Chief Murphy but didn't have a chance;he's willing to let this slide for a year.There are so many remote trails and places a normal 4-wheel-drive can't get to; he wanted to know how helpful this might be for retrieving patients from otherwise inaccessible areas. Welch—To summarize, it's a relatively cheap cost to save a life. We have not yet reviewed the recommended overall funding sources;if this does go into the hopper,we can reprioritize based upon funding. Motion Motion to enter into hopper. (made by: Kickham) (seconded) Roll-call Vote Carried 6-1//Kickham, Ferrantella,Bridges,Hussey,Vieth, and Welch-aye;Kaizer-nay Page 1 of 4 CapProCom Minutes for December 16,2021,adopted Aug. 18 Sear—Wants to point out 2 highly rated NFD requests being pushed out outyears;he wants to be sure everyone is comfortable with that: Administration Car Training/EMS and Technical Rescue Equipment. Kickham — For the past few years, NFD has brought the Technical Rescue Equipment to us, and we deny it. It keeps coming back. Welch—We're working with their criteria; he's okay with requests coming back repeatedly and we recommend it to an out year; we're saying in overall prioritization and cost it's not high on this-year's list. Kaizer—It seems there's more utility work and trenching that require the anti-collapsing gear. Vieth—It seems there's a lot of cross over between NPD and NFD; she's trying to understand that. For instance, do we need active shooter and trench equipment for both or is there some kind of coordination. Welch — The active shooter for NFD is protective in nature while NPD is "remedial." With respect to anyone doing commercial digging, there is licensure in place. Vieth — Her thought on the Active Shooter, she doesn't think of the NFD as using weapons. She's surprised that we want to "weaponize" the Fire Department. Welch—For the NFD,there are no weapons,just protective gear for the responders so they can do their job. DPW,Replace Chain-linked Fence Around the Skate Park: Welch—He had asked for clarification on why the Skate Park Fence isn't under the school.This is on Town Land. Seas—Apparently the current fence is damaged enough that kids can access the park by crawling under it. Kaizer—He had asked this to be reviewed. Kids are climbing on and under the fence and could create an environment where someone gets injured. The more we can do to provide safe recreational activities for our youth the better. Welch—Asked if there is lighting at the skate park (yes). Kickham — He had neglected to ask Diane O'Neil if the fence replacement is the same or are they adding a locked gate. DPW, Fleet"Forestry Package" for Cat Skid: Kickham—He had asked for this; they are looking for approval of equipment that works with this package in order to keep roadways,multi-use paths, and sight-lines clear. Kaizer—There was some confusion regarding this;it's a new piece of equipment;he thinks the Committee was put off because it wasn't ordered when the skid steer was purchased. It's short money that increases the efficiency of a piece of equipment. Kickham—You don't want to deter them from doing the work because they don't have the right equipment. Welch—This is one of those ones that's a force multiplier because it's a more adaptable piece of equipment that frees people up. Motion Motion to enter into the hopper. (made by: Kaizer) (seconded) Roll-call Vote Carried 7-0//Kaizer,Hussey,Bridges,Kickham,Vieth,Ferrantella, and Welch-aye DPW, Fleet Mechanic's Truck: Ferrantella—She asked for this. She reviewed it and she's okay with the current rating. Kickham—The DPW has to get back on its feet before introducing a new program. Town Admin,Affordable Housing: Ferrantella—This is a critical need; she doesn't understand why it was rated so low. Welch—There were very high and very low ratings: 3 low, 1 middle, 3 high. It would be used for the cost of appropriating land and for design of the housing. Sears—This is a critical need for the Island.We desperately need this funding. Bridges—Agrees with Ms. Ferrantella and Mr. Sears about the critical need. Page 2 of 4 CapProCom Minutes for December 16,2021,adopted Aug. 18 Kaizer— He understands how critical this is and thinks it is a high priority though it came out rated low in his RORI. Kickham—He too gave this top marks. He'd be on board with a shift. Vieth—She might have been confused because the number was so low,and she didn't know what the money was for: administration or design. It seemed the person requesting the money didn't know what it would be used for. Sears—The$1.625 matches the amount put in last year;his understanding is Town Administration will continue to fund this at that rate for subsequent years.The office costs come out of the Town operating budget;this is for acquisition and design. Vieth—She would prefer it be more specific regarding the use; there needs to be accountability. Kickham—Under cost and funding on the RORI,it shows last year's funding. It's probably that they are figuring out their approach to this. The project summary details the host of items the money would be used for. Bridges —Suggested getting more detail from Tucker Holland or the Affordable Housing Trust Fund (AHTF). Vieth—Feels they have enough properties they could detail this for design specifically. Welch—His thoughts were similar.This is a very important initiative.He voted low because that's how the RORI worked out.However,as more assets are acquired and more dollars designated for the effort, the community will want more details on where the money is going and the timelines. He also supports getting additional information. He will tag this to have on the January 4th agenda with additional information. In the nature of specifics,he's okay with a request like this not having a ton of specifics because it's an emergent situation; over time we need to become more specific. Airport, Nobadeer Farm Road Housing Development-Design: Vieth—This is for housing design;it's a 1st step in a multi-year process. Welch—The concern was that the overall dollar amount worked out to be between$5m and$6m. Sears—It was for 2 duplexes totaling 10 beds.The$1.152 is for the design and engineering costs. They own the land already. The total will be around$7m. Welch — He was hoping the Airport Commission might review this and resubmit with a new dollar amount. When we get to a saturation point,we need to look at exactly what the money is being spent on and how this is more beneficial over another housing project. He wants to know why the cost is so much higher than the prevailing market rate for similar housing. Hussey—He would support sending this back to the Airport Commission so they can come back with a more detailed dollar amount. Welch—Asked Mr. Sears to ask the Airport Commission if they can pin the numbers down. Airport,Airport Rescue and Fire Fighting Truck-AIP Hussey - He asked for this to be reviewed; it's AIP funded. There has never been an AIP project for which we haven't been reimbursed. Welch—Clarification from the Airport is important. Motion Motion to enter into the hopper. (made by: Hussey) (seconded) Roll-call Vote Carried 7-0//Hussey, Kickham,Bridges,Ferrantella,Vieth,Kickham, and Welch-aye Welch—We've had 15 new requests for the Solid Waste facility; those have been pushed to the software. Asked if they have any background. Sears—The email is from Waste Options and the background is in that email;he'll highlight the email to each request. There are no details as yet. Welch—He wants to know where we're headed on management of the Solid Waste facility;costs are coming in and he wants context. As a segway is submissions without back up; that will be held over for the next meeting. Another question is how we handled processing of vehicle requests.That would be a good discussion with Mr. Kaizer present. Page 3 of 4 Ca.ProCom Minutes for December 16,2021,ado.ted Au:.18 IV. PRELIMINARY DISCUSSION REPORT RECOMMENDATIONS Discussion Welch—We can pick this up on January 4t. For Monday,December 20,we scheduled an update on approved projects to date and if we need to make changes. Because we have late requests, we'll focus on those in front of us.Another thing we might discuss,based upon the Solid Waste discussion,is whether or not we need to request an extension for the date we turn in our report. V. OTHER BUSINESS 1. Green Sheet/Committee Reports a. None 2. Good of the Order a. None 3. Date of the next meeting a. Monday, December 20t',2021, 10:00 am Adjournment: Motion Motion to Adjourn at 11:04 am. (made by: Hussey) (seconded) Roll-call Vote Carried 5-0//Hussey, Ferrantella,Vieth, Kickham, and Welch-aye Submitted by: Terry L. Norton Page 4 of 4