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Home My WebLink About2022-5-24 AGENDA Nantucket Land Bank Commission N�A�N I U C Regular Meeting of May 24, 2022 w3 t� ,L E g: Land Bank Conference Room, 22 Broad Street 2022 JUG i 5 PM ? I v 1 I� CALL TO ORDER: 4:00 P.M. A. CONVENE IN OPEN SESSION 1. PUBLIC COMMENT/ STAFF ANNOUNCEMENTS 2. GOLF BUSINESS a. Sconset Golf Course—Manager's Monthly Review b. Miacomet Golf Course—Manager's Monthly Review 3. AGRICULTURAL PROPERTY MANAGEMENT a. 101 Hummock Pond Road/My Grandfather's Farm—House Proposal 4. PROPERTY MANAGEMENT a. Easy Street Park—Model Boat Regatta Request b. Property Maintenance—Equipment Requests c. Smooth Hummocks—Race for Recovery/Event Request(9/25/22) d. 174 Orange Street/Creeks Preserve—Picnic Request(6/5/22) e. Miacomet Beach—Wedding Ceremony Request(9/9/22) f. Codfish Park/Discovery Playground—A Safe Place Information Table Request g. Cisco Beach—Authorization to Execute Mobile Vendor Licenses h. Land Bank Capital Projects—Update 1p 5. TRANSFER BUSINESS a. "M"Exemption Update—Release of Liens 6. APPROVAL OF MINUTES a. Regular Meeting of May 10, 2022 7. REGULAR BUSINESS a. Annual Election of Officers b. Intergovernmental Lease Agreement 2022—Authorization to Execute c. Community Preservation Committee—Representative Appointment 8. FINANCIAL BUSINESS a. Monthly Financial Report—April b. Warrant Authorization—Cash Disbursement c. Warrant Authorization—Note#37 Hays B. EXECUTIVE SESSION: The Executive Session is for Purpose 6[G.L. c. 30A, 21(a)(6)]. The particular transactions and parcels of real estate are not identified since disclosure of the property information may have a detrimental impact on the Land Bank's negotiating position with one or more third parties. The Commission will not reconvene in open session at the conclusion of executive session. 1. Approval of Executive Session Minutes 2. Real Estate Acquisition C. ADJOURNMENT MINUTES Nantucket Land Bank Commission Regular Meeting of May 24, 2022 Land Bank Conference Room, 22 Broad Street Nantucket, Massachusetts CALL TO ORDER: 4:00 p.m. PRESENT: Mark Donato, Kristina Jelleme,Neil Paterson,Allen Reinhard, John Stackpole. STAFF PRESENT: Jesse Bell,Executive Director; Susan Campese, Administrator/Finance Manager; Marian Wilson, Assistant Administrator; Rachael Freeman, Director of Environmental and Agricultural Resources; John Kuszpa, Director of Property Management. Miacomet Golf Course ("MGC") and Sconset Golf Course ("SGC") General Manager, Sean Oberly; NGM, Inc., President, Matthew Galvin; Nantucket Current Editor in Chief Jason Graziadei; Nantucket Inquirer and Mirror Reporter, Dean Geddes; and Judy Zurhiedi were also present at call to order. I. CONVENE IN OPEN SESSION: A. CITIZEN BUSINESS / STAFF ANNOUNCEMENTS: Ms. Bell updated the Commission on the closing of the large dog area at the dog park due to an algal bloom in a puddle. She reported staff had met on site this morning with Engineer, Art Gasbarro and decided that the best course of action was to add some subsurface drain inlets and add fill to some areas to pitch toward the drains to prevent future puddles. She said standing water, excess nutrients due to dog waste, and wanner temperatures had likely caused the issue. Further, while the park was closed she said they would like to replant the area with a hardier grass. Mr. Oberly and Mr. Kuszpa agreed that the mix of micro- clover and rye should stand up better to heavy use. Ms. Bell said it was unclear how long the park would need to be closed but health and safety of the public and dogs was the top priority and it would not reopen until the issue was resolved. B. GOLF BUSINESS: 1. Sconset Golf Course—Manager's Monthly'Review: The Commission reviewed the balance sheet and profit and loss comparisons for April 2022 sent in a meeting packet prior to the meeting. Mr. Oberly stated there was nothing to report since the course was closed for the season. Mr. Galvin said he and the MGC Restaurant Manager were looking into ways to increase food options, such as an outdoor grill or hot dog steamer. Currently they have packaged snacks and prepackaged sandwiches. He would report back at a future meeting. Lindsay Daley and Courtney Macey of PPX Event Planners entered the meeting at 4:12 p.m. 2. Miacomet Golf Course ("MGC")—Manager's Monthly Review: The Commission reviewed the profit and loss summary for April 2022. Mr. Oberly reported increases in both rounds - and covers year-to-date. He said the golf shop revenue was lower than budgeted, which he Land Bank Commission Page 2 May 24, 2022 attributed to projecting higher income for the simulator. He said the golf shop revenue was hitting the budget numbers. Mr. Oberly updated the Commission on the capital projects underway; new bar and bar flooring installed; lights in the parking lot ready for installation; generator installed awaiting final hookup to building systems; and the irrigation system improvements were complete. Mr. Galvin said he had done a housing analysis which will be sent to the Commission. The overall result is NGM, Inc. pays out approximately $170,000 of which$130,000 is collected from the employees. He said NGM, Inc. pays for utilities and small repairs on Land Bank buildings as well as subsidizing $40,000 in rents for employees. Commissioner Jelleme inquired about staffing. Mr. Oberly said they were in good shape, except for the back of the house in the restaurant. He needed to fill several positions to be open seven days for lunch and at least one more day for dinner. Mr. Oberly and Mr. Galvin departed the meeting at 4:19 p.m. C. AGRICULTURAL PROPERTY MANAGEMENT: 1. 101 Hummock Pond Road/My Grandfather's Farm—House Proposal: Ms. Freeman presented a site plan for the property and reported they had scaled down the size of the modular home and had sited it in the Commission's preferred location. Upon a motion made by Commissioner Stackpole and duly seconded by Commissioner Reinhard, it was unanimously VOTED to approve the plans as presented. D. PROPERTY MANAGEMENT: 1. Easy Street Park—Model Boat Regatta Request: Ms. Antonietti presented a request from Nantucket Community Sailing to utilize the Easy Street Park property for a Model Boat Regatta during Race Week in August. There would be approximately 20 people including skippers and spectators as boats are launched and operated remotely from the Easy Street bulkhead. The staff reviewed the details of the request and recommended an approval for this event. Upon a motion was made by Commissioner Stackpole and duly seconded by Commissioner Jelleme, it was unanimously VOTED to approve the Model Boat Regatta at the Easy Street Park on August 14, 2022 from 3 to 5 p.m. 2. Property Maintenance—Equipment Request: Mr. Kuszpa presented three equipment requests to replace/upgrade existing equipment: Cost after trade-in Loftness Masticator $22,712 Bobcat MT100 $21,289 Cam Superliner Equipment Trailer $16,775 Upon a motion made by Commissioner Stackpole and duly seconded by Commissioner Jelleme, it was unanimously VOTED to approve the requests. 3. Smooth Hummocks—Race for Recovery/Event Request(9/25/22): Ms. Antonietti presented a request from Addiction Solutions of Nantucket, Inc. to hold a 5K and 2K walk as a Land Bank Commission Page 3 May 24, 2022 fundraiser on Sunday, September 25, 2022, from 8:30 to 10:30 a.m. on roads in the Smooth Hummocks Coastal Preserve. They expected 150 to 200 people to attend and parking and porta- potties would be located at Bartlett Farm. The event would be over and all cleaned up by noon the same day. Upon a motion made by Commissioner Reinhard and duly seconded by Commissioner Stackpole, it was unanimously VOTED to approve the request. 4. 174 Orange Street/Creeks Preserve—Picnic Request(6/5/22): Ms. Antonietti presented a request from Grace Curione to hold a baby shower on Sunday, June 5th from 2 to 5 p.m. There would be a casual picnic with folding tables for food, a few chairs for up to 25 people, and they would encourage carpooling and public transportation. Further,they requested the use of the gate for ease of set up and breakdown. Commissioner Jelleme said she was concerned with the event displacing the public from that portion of the park for three hours. After some discussion Commissioner Stackpole suggested the Commission approve the request with the location changed to 158 Orange Street. Upon a motion made by Commissioner Stackpole and duly seconded by Commissioner Reinhard, it was unanimously VOTED to approve the request with the suggested location change. 5. Miacomet Beach—Wedding Ceremony Request (9/9/22): Ms. Antonietti presented a request from PPX Event Planners for a wedding ceremony on Miacomet Beach on September 9, 2022 at 3:30 p.m. with 30 people, 8 benches, floral ferns and purchased beach grasses lining an aisle. Set up will begin at 2:00 and cleanup will be done by 4:15 p.m. Upon a motion made by Commissioner Stackpole and duly seconded by Commissioner Reinhard, it was unanimously VOTED to approve the request. • P Ms. Daley and Ms. Macey departed the meeting at 4:29 p.m. 6. Codfish Park/Discovery Playground—A Safe Place Information Table Request: Ms. Antonietti presented a request from A Safe Place to man a table with information about their services at the Codfish Playground on Friday, July 15th from 10:00 a.m. to 1:00 p.m. and at Discovery Playground at Hinsdale Park on Friday, July 22"d from 10:00 a.m.to 1:00 p.m. The table would not be placed at the entrance of the park and any unused or discarded paperwork would be removed upon their departure. Upon a motion made by Commissioner Jelleme and duly seconded by Commissioner Donato, it was unanimously VOTED to approve the request. 7. Cisco Beach—Authorization to Execute Mobile Vendor Licenses: Ms. Bell asked for authorization to execute the licenses for the vendors that had previously been approved by the Commission. Upon a motion made by Commissioner Jelleme and duly seconded by Commissioner Reinhard, it was unanimously VOTED to authorize Ms. Bell to execute the Mobile Vendor licenses. Mr. Graziadei departed the meeting at 4:38 p.m. 8. Land Bank Capital Projects—Update: Ms. Bell explained that in order to keep track of the myriad of projects underway she would like to purchase a project management program called Smartsheets with licenses for all year-round employees as well as a launch package for a customized setup and support contract for the first year. Ms. Bell said the Land Bank currently has Land Bank Commission Page 4 May 24, 2022 three licenses and have set up projects which Mr. Kuszpa showed the Commission. The list of projects was sorted by priority, and each could be expanded to show the status of each stage of the various tasks, such as planning,permitting, etc. Commissioner Jelleme suggested Commissioners provide staff with feedback for details they would like to see reported at Commission meetings so the company could tailor reporting functions. Further, Commissioner Jelleme asked that expanded Community Garden offerings be added to the list. Commissioner Reinhard asked that trail naming be added. Chairman Paterson shared some concerns that he heard a neighbor to 71 Washington Street was using the property to store some materials for his own building project. Discussion ensued regarding blocking the property with boulders or a split rail fence. Ms. Bell said she would reach out to the neighbor after the meeting. Mr. Geddes departed the meeting at 4:48 p.m. 9. Newsletter: Commissioner Reinhard commended Ms. Antonietti and Ms. Diamond on the spring newsletter. He said there was a great variety of stories,pictures and it was all very well-written. The rest of the Commission and staff agreed and thanked Ms. Antonietti and Ms. Diamond on their hard work. E. TRANSFER BUSINESS: 1 1. "M"Exemption Update: a. Five-Year Domicile and Ownership Compliance—Release of Liens: Upon a motion made by Commissioner Reinhard and duly seconded by Commissioner Jelleme, it was unanimously VOTED to authorize the issuance of Releases of Liens for the following transfers as a result of the purchasers fulfilling the requirements of Section 12, subsection (-m-): No. 38450 Olivier Payot and Lisa Silveira No. 38460 Simonas Zekas and Edita Zekas 2. "0" Exemption Update: a. Three-Year Domicile Compliance/Sale of Property—Release of Lien: Upon a motion made by Commissioner Reinhard and duly seconded by Commissioner Jelleme, it was unanimously VOTED to authorize the issuance of a Release of Lien for the following transfer as a result of the purchasers fulfilling the requirements of Section 12, subsection (-o-): No. 41344 Clarence Alvin Hughes, II and Gabrielle Elizabeth Hughes F. APPROVAL OF MINUTES: Upon a motion made by Commissioner Donato and duly seconded by Commissioner Jelleme, it was unanimously VOTED to accept, approve, and release the regular session minutes of May 10, 2022, as written. • Land Bank Commission Page 5 May 24, 2022 G. REGULAR BUSINESS: 1. Annual Election of Officers: Annual Election of Officers: Upon a motion made by Commissioner Stackpole and duly seconded by Commissioner Jelleme, it was unanimously VOTED to elect the following slate of officers: Neil Paterson Chairman Allen B. Reinhard Vice Chairman Mark Donato Secretary Kristina Jelleme Treasurer John J. Stackpole Vice Secretary/Vice Treasurer 2. Intergovernmental Lease Agreement 2022—Authorization to Execute: Ms. Bell said she and Police Chief Pittman had put together a lease outlining the town's use of Land Bank housing and asked the Commission for authorization to execute the lease. Upon a motion made by Commissioner Jelleme and duly seconded by Commissioner Donato, it was unanimously VOTED to authorize Ms. Bell to execute the lease agreement. 3. Community Preservation Committee ("CPC")—Representative Appointment: Ms. Bell reported that Kenneth Beaugrand's term as Land Bank appointee on the CPC expires on June 30, and w . recommended Land2022 Bank representativehehadpreviously should be someoneindicatedthis withinyear the ould organbehisizationlast. Ms and suggested Ms. Antonitheetti fill the committee spot. Upon a motion made by Commissioner Jelleme and duly seconded Commissioner Reinhard, it was,unanimously VOTED to appoint Eleanor Antonietti as the Land Bank Representative to the Community Preservation Committee. Further, the Commission asked staff to write a letter of gratitude to be signed by the Commission to Mr. Beaugrand for his many years of dedication as the Land Bank representative. H. FINANCIAL BUSINESS: 1. Monthly Financial Report: The Commission accepted the April 30, 2022, financial report including the balance sheet and income statement previously provided by email. 2. Warrant Authp rization—Cash Disbursements: Upon a motion made by Commissioner Stackpole and duly seconded by Commissioner Reinhard, it was VOTED to execute the May 24, 2022, warrant document in the amount of$389,488.18 to be provided to the County Treasurer. Commissioner Jelleme recused herself from the vote. 3. Warrant Authorization—Note#37 Hays: Upon a motion was made by Commissioner Stackpole and duly seconded by Commissioner Donato, it was unanimously VOTED to execute the May 24, 2022, warrant document in the amount of$1,333,333.34 to be provided to the county treasurer for payment of note#37. Ms. Zurhiedi departed the meeting at 5:10 p.m. Land Bank Commission Page 6 May 24, 2022 II. EXECUTIVE SESSION: A motion was made by Commissioner Stackpole and duly seconded by Commissioner Donato to go into executive session in order to discuss the purchase, exchange, lease or value of real property and review and approve executive session minutes. A roll call vote was taken on the motion: Allen Reinhard-Aye; Kristina Jelleme-Aye;Neil Paterson-Aye; John Stackpole-Aye, Mark Donato-Aye. The Chairman declared under Purpose 6 [G.L. c. 30A, 21(a)(6)] that discussion of these matters in open session may be detrimental to the Land Bank's negotiating position. The Chaijinan further announced that the Commission would not reconvene in regular session at the conclusion of executive session. - ADJOURNMENT: Upon a motion made by Commissioner Reinhard and duly seconded by Commissioner Stackpole, it was VOTED to adjourn at 5:39 p.m. Attested to: P3 Mark Donato, S cretary Accepted, Approved, and Released by the VOTE of the Commission this 14th day of June 2022. Neil Paterson, Chairman 1 1 L. ,. J NANTUCKET LAND BANK COMMISSION WORKSHEET UNAUDITED FINANCIAL REPORT as of April 30, 2022 STATEMENT OF ACCOUNTS-UNRESTRICTED FUNDS Mar YIELD Apr YIELD 3/31/2022 4/30/2022 Nantucket Bank/Operating Fund x8888 0.00 0.00 $37,161.69 $36,913.54 Nantucket Bank/Collection Account x7653 0.25 0.25 $35,959,449.17 $37,201,475.71 Nantucket Bank/Special CD x1135 matures 5/20/2022* 0.20 0.20 $5,056,054.59 $5,056,885.79 TOTAL UNRESTRICTED FUNDS: $41,052,665.45 $42,297,276.04 STATEMENT OF ACCOUNTS-RESTRICTED FUNDS Mar YIELD Apr YIELD 3/31/2022 4/30/2022 US Bank/Series A Bonds Reserve Fund/TNotes mature 5/15/22 MktVal 1.75 1.75 $3,069,867.87 $3,070,374.01 US Bank/Series A Bonds Debt Service Fund xlooz 0.00 0.00 $20,907.30 $20,907.39 US Bank/Acquisition Fund xioo3 0.00 0.00 $1.10 $1.10 Nantucket Bank/SHAC Escrow x7038 0.25 0.25 $40,109.19 $40,117.43 Nantucket Bank/NFRM Escrow x9058 0.25 0.25 $10,018.79 $10,020.85 Nantucket Bank/CSMF(Industrial Pk Mitigation)Escrow x1457 0.25 0.25 $44,019.38 $44,028.43 Nantucket Bank/Nabalus Escrow x1473 0.15 0.15 $1,660.96 $1,661.16 Nantucket Bank/MGC Golf Capital Reserve 0.25 0.25 $251,451.83 $208,899.49 Nantucket Bank/SGC Capital Reserve 0.25 0.25 $391,699.86 $391,780.35 Nantucket Bank/NGM Management Reserve 0.25 0.25 $6,252.31 $8,337.11 Hingham Savings/Marble Reserve CD matures 8/29/2022 0.40 0.40 • $226,990.81 $227,065.44 Citizens Bank/Rackemann Sawyer Acquisition Escrow $424,000.00 $544,000.00 TOTAL RESTRICTED FUNDS: $4,486,979.40 $4,567,192.76 TOTAL FUNDS: $45,539,644.85 $46,864,467.80 BONDS: Principal Outstanding Payment Due Annual Payments 2009 Series A Issue $220,000 Principal and Interest due 7/1/22 $223,245.00 (Final principal payment 7/1/2022) 2012 Series A Issue $3,780,000 Interest due 8/15/22,Principal and Interest due 2/15/23 $426,862.50 (Final principal payment 2/15/2032) 2016 Series A Refunding Bond $5,780,000 Interest due 6/1/22,Principal and Interest due 12/1/22 $1,063,400.00 (Final principal payment 12/1/2027) TOTAL BONDS: $9,780,000 TOTAL ANNUAL BOND PAYMENTS: $1,713,507.50 NOTES: Principal Outstanding Payment Due Annual Payments Marble Note#19 $1,700,000 Interest of$25,768.60 due 6/9/22,9/9/22, 12/9/22,3/9/23 $103,074.40 Hays Note#37 $1,333,333 Principal due 6/12/22 $1,333,333.33 TOTAL NOTES: $3,033,333 TOTAL ANNUAL NOTE PAYMENTS: $1,436,407.73 TOTAL DEBT: $12,813,333 TOTAL ANNUAL DEBT PAYMENTS: $3,149,915.23 r, *A 12-month CD with the benefit of withdrawing at any time,if needed,without penalty. 'STATEMNTFY22 DOCUMENTS AND EXHIBITS Nantucket Land Bank Commission Regular Meeting of May 24, 2022 1. Sconset Golf Course—Financial Reports April 2022 2. Miacomet Golf Course—Financial Reports April 2022 3. My Grandfather's Farm— Site and house plans 4. Easy Street Park—Event Request (Model Boat Regatta) 5. Property Maintenance Equipment specifications and quotes 6. Smooth Hummocks—Addiction Solutions Race Request 7. Creeks Preserve—Picnic Request 8. Miacomet Beach—Wedding Ceremony Request 9. Codfish Park/Discovery Playground—A Safe Place information table Request 10. Land Bank Capital Project—List 11. "M"Releases of Liens (see transfer business for record nos.) 12. "0"Release of Lien(see transfer business for record no.) 13. Intergovernmental Lease Agreement 14. Land Bank Financial Statements—April 2022 15. Check Warrant Summary dated May 24, 2022 16. Check Warrant Summary (Note# 37 Hays) dated May 24, 2022 I r . r__ TRANSFER BUSINESS Nantucket Land Bank Commission { Regular Meeting of May 24, 2022 1. "M" Exemption Update: a. Five-Year Domicile and Ownership Compliance—Releases of Liens: No. 38450 Olivier Payot and Lisa Silveira No. 38460 Simonas Zekas and Edita Zekas 2. "0" Exemption Update: a. Release of Lien: No. 41344 Clarence Alvin Hughes, II and Gabrielle Elizabeth Hughes 1